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Home My WebLink About1996-01-09 - AGENDA REPORTS - SLTPP RESO 96 1 (2)City Manager Approval 'Item to be presented by: Rick Putnam CONSENT CALENDAR DATE: January 9, 1996 SUBJECT: PROGRAM SUPPLEMENT AGREEMENT FOR STATE/LOCAL TRANSPORTATION PARTNERSHIP PROJECTS RESOLUTION NO. 96-1 DEPARTMENT: Parks, Recreation and Community Services The State/Local Transportation Partnership Program (SLTPP) identifies and participates in funding locally supported projects. Caltran's procedures for the Partnership Program require the execution of a Local Agency -State Master Agreement which was approved in March 1992. In addition, a Program Supplement must be executed for each approved project. The following projects have been accepted into Cycle 5/Cycle 6 of the SLTPP program and approval of supplemental agreements is required at this time: Cycle 5 1. SB95-5450(011): Soledad Canyon Road: Soledad Canyon bridge to Metrolink Station Maximum reimbursement potential: $193,500 2. SB95-5450(012): Soledad Canyon Road: Sierra Highway to n/o Soledad Canyon Bridge Maximum reimbursement potential: $133,363 The reimbursement ratio for Cycle 5 projects is 19.35% of total eligible project costs. Cycle 6 3. SB96-5450(008): Santa Clara River: Soledad Canyon Road Bridge w/o Camp Plenty Road Maximum reimbursement potential: $24,729 The reimbursement ratio for Cycle 6 projects is 5.88% of total eligible project costs. Ado ed:` -9- 96 A enda Item.. 9 RESOLUTION NO. 96-1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NOS. 027,028 AND 029 WHEREAS, the City of Santa Clarita has applied for State share reimbursement funds from the State -Local Transportation Partnership Program to be used for eligible projects selected by the City; and WHEREAS, the State and City are required to enter into an agreement to define certain responsibilities, relative to the accomplishment of the work on approved projects. THEREFORE, the City Council of the City of Santa Clarita hereby resolves as follows: SECTION 1. Program Supplement Nos. 027, 028 and 029 to the State -Local Master Agreement No. 5450 are hereby approved. SECTION 2 The City Manager is hereby authorized to execute the said Program Supplement Nos. 027, 028 and 029. SECTION 3 The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED AND ADOPTED this _ day of 1996. MAYOR ATTEST: CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) § CITY OF SANTA CLARITA ) I, Donna M. Grindey, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of 19 by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK KK:Ikl munci(\re9El.kk PROGRAM SUPPLEMENT AGREEMENT FOR STATE/LOCAL TRANSPORTATION PARTNERSHIP PROJECTS January 9, 1996 - Page 2 Adopt Resolution No. 96-1 and authorize the City Manager to execute and submit Program Supplement Nos. 027, 028 and 029 to Caltrans. Resolution No. 96-1 Program Supplement Nos. 027, 028 and 029 KK:M PRCOUNCIL\reg-Lkk Date: November 9, 1995 ft6GRAM SUPPLEMENT NO. 027 Location: 07-LA-0-SCTA to Project Number: SS96-5450(008) STATE -LOCAL TRANSPORTATION E.A. Number: 07-927847 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: SANTA CLARA RIVER: SOLEDAD CYN ROAD BRIDGE WEST OF CAMP PLENTY RD. TYPE OF WORK: BIKEWAY INTERCONNECT *99-040* LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost State Share.Funds Matching Funds FY96 $ 24729Local OTHER OTHER $ 421346 FY97 $ 0 $ 396617 $ 0 $ 0 FY98 $ 0 City of Santa Clarita STATE OF CALIFORNIA Department of Transportation By By Chief, District Liaison Branch Office of Local Programs Date Date Attest Title 1 hereby Certify upon my personal knowledge �tlhat� budgeted funds: are available for this encumbrance: Accounting officer �gjLV Com +.—✓ Date Il -((G -YS $ 24729.00 Chapter. Statutes i� Item I Year I Program BBC1 Fund Source i mo= 303 1995 2660-125-042 95-96 20..25.010.100 C 258010042-.T 24729.00 Page 1 of 3 J , 07-LA-0-SCTA DATE: 11/09/95 SB96-5450(008) SPECIAL COVENANTS OR REMARKS It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $24729 to be encumbered and reimbursed as follows: FY 95-96 $ 24729 FY 96-97 0 FY 97-98 0 Any increase in State Partnership funds will require a revised program. supplement: Any decrease in State Partnership funds will require a revised finance letter. The State Funds Share is calculated based on the lower of the approved eligible application amount=or the eligible award amount. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These. Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements, B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. Page 2 of 3 0�7-LA -0-SCTA DATE: 11/09/95 SB96-5450(008) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non -early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 6 (95/96) Project is 5.88°s. Page 3 of 3 Date: November 14, 1595 { .'+R�ROGRAM SUPPLEMENT NO. 028 Location: 07-LA-0-SCTA to Project Number: SB95-5450(011) STATE -LOCAL TRANSPORTATION E.A. Number: 07-927853 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: SOLEDAD CANYON ROAD: SOLEDAD CANYON BRIDGE TO METROLINK STATION TYPE OF WORK: COMMUTER RAIL RELOCATION OF BIKE LANE LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds FY95 $ 0 Local OTHER OTHER $ 1296219 FY96 $ 193500 $ 1102719 $ 0 $ 0 FY97 $ 0 City of Santa Clarita STATE OF CALIFORNIA Department of Transportation By By Chief, District Liaison Branch Office of Local Programs Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date (I -(-4i $ 193500,00 Chapter) Statutes I Item ) Year I Program SBO Fund Source I AMOUNT.. 139 1994 2660-125-042 94-95 '20.25.010.100 C 258010 042-T 193500..00 Page 1 of 3 1.07-LA-0-SCTA DATE: 11/14/95 SB95-5450(011) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $193500 to be encumbered and reimbursed as follows: FY 94-95 $ 0 FY 95-96 193500 FY 96-97 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. Page 2 of 3 07-.LA-0-SCTA DATE: 11/14/95 -SB95-5450(011) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT.. 4_ The Reimbursement Ratio for this Cycle 5 (94/95) Project is 19.35%. S. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994,, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non -early reimbursement, projects of $300,000 or less. Page 3 of 3 ..- .PROGRAM SUPPLEMENT NO. 029 to STATE -LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. Date: November 14, 1995 Location: 07-LA-0-SCTA Project Number: SB95-5450(012) E.A. Number: 07-927854 SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: SOLEDAD CANYON ROAD: SIERRA HWY TO NO. OF SOLEDAD BRIDGE TYPE OF WORK: RELOCATE BIKE WAY LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X3 Construction. Estimated Cost State Share Funds Matching Funds FY95 $33341 Local OTHER OTHER $ 689213 FY96 $ 100022 $ 555850 $ 0 $ 0 FY97 $ 0 City of Santa Clarita STATE OF CALIFORNIA Department of Transportation By By Chief, District Liaison Branch Office of Local Programs Date Date Attest Title Ihereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date H_ iU_I F $ 133363.00 Chapter Statutes I Item Year J Program 1BC1 Fund Source AMOUNT 139 1994 2660-125-042 95-95 20.25.010,100 C. 258010 042-T 133363.00 Page 1 of 3 07-LA-0-SCTA S1395-5450(012) SPECIAL COVENANTS OR REMARKS DATE: 11/14/95 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable .by the State shall not exceed $133363 to be encumbered and reimbursed as follows: FY 94-95 $ 33341 FY 95-96 100022 FY 96-97 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State_ Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. Page 2 of 3 07-11A-0-SCTA DATE: 11/14/95 SB95-5450(012) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. The Reimbursement Ratio for this Cycle 5 (94/95,) Project is 19.35°%. 5. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non -early reimbursement projects of $300,000 or less. p. Page 3 of 3