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HomeMy WebLinkAbout1996-02-27 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. February 27, 1996 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements .to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed.. No action on public agenda items will be taken except for any closed session items. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speakers slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by _the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) 2 INVOCATION - Pederson CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 13, 1996 AWARDS/RECOGNITIONS PRESENTATIONS CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. APPROVAL OF ANNEXATION CONSULTANT SERVICES - Request to increase the allocation for annexation consultant [ ] Vote services for Ms. Esther Aguilar an additional $5,500 to allow for continuation of her services through mid-May. With this request, the present allocation of $34,640 would be increased to a total allocation of $40,140. RECOMMENDED ACTION: Authorize the City Manager to increase the contract with Ms. Aguilar from the original $34,640 to $40,140 and appropriate $5,500 to Professional Services Account No. 01-5101-230 from the Planning Division Salary Account No. 01-5101-101 to pay for additional annexation consultant services. 2 [ ] Motion 2. AMENDMENT TO CITY'S FAIR HOUSING CONTRACT - As an entitlement community with the U.S. Department of Housing [ ] Vote and Urban Development (HUD) the City is required to implement measures to affirmatively further fair housing in compliance with Title VIII of the Civil Rights Act of 1968, as amended. Through a contract with the Fair Housing Council of the San Fernando and Santa Clarita Valleys, the City has fully met HUD's program obligations. This year, however, the City must amend its contract with Fair Housing to include the completion of a Fair Housing Impediments Study and Fair Housing Plan in order to meet new program requirements. Accordingly, staff recommends approval of this amendment to ensure continued program compliance. RECOMIVIENDED ACTION: Approve contract amendment and direct City staff to transfer funds from the City's 1995-96 CDBG Budget Contingency, Account No. 12-5500-290 to the San Fernando Fair Housing Council Account No. 12-5500-227, in an amount not to exceed $25,000 to cover expenses and services needed to comply with new HUD regulations. [ ] Motion 3. POLLING PLACES AND ELECTION OFFICERS - RESOLUTION NO. 96-23 - For the purpose of holding the [ ] Vote General Municipal election on Tuesday, April 9, 1996, voting precincts have been established. Resolution No. 96-23 designates the voting precincts and appoints the precinct board members for their respective precincts being competent voters and residents of the City. RECOMMENDED ACTION: Adopt Resolution No. 96-23. [ ] Motion 4. 1996 POLICY YEAR GENERAL LIABILITY AND PROPERTY INSURANCE RENEWAL - This item is on the [ ] Vote agenda for renewal of the City's Public Liability and Property Insurance Policies for the 1996 policy year. RECOMMENDED ACTION: Authorize the City Manager to procure the type and level of coverage from Insurance company of the West, as specified in Attachment A, at a cost not to exceed $275,800.00. [ ] Motion 5. PROGRAM SUPPLEMENT AGREEMENT FOR STATE/LOCAL TRANSPORTATION PARTNERSHIP [ ] Vote PROJECTS - RESOLUTION NO. 96-15 - The State/Local Transportation Partnership Program (SLTPP) identifies and participates in funding locally supported projects. Caltrans procedures for the Partnership Program require the execution of a Local Agency -State Master Agreement. A Program Supplement must be executed for each approved project. RECOMMENDED ACTION: Adopt Resolution No. 96-15, and authorize the City Manager to execute and submit Program Supplement No. 030 to Caltrans. [ ] Motion 6. APPROVAL OF CONTRACT FOR INFRASTRUCTURE MASTER PLAN - This item is for the approval of the contract [ ] Vote for the consultant to prepare the City's Infrastructure Master Plan. The plan will identify current and future deficiencies and costs of the City's infrastructure. The plan includes a public participation element to build consensus with the residents of the City. The City Council approved sufficient budget to complete the project. RECOMMENDED ACTION: Authorize the City Manager to execute a contract for the Infrastructure Master Plan with CH2M Hill for $250,000 plus a contingency of $25,000. [ ] Motion 7. LAKEMORE DEWATERING IMPROVEMENTS - PROJECT NO. 96-084 - PROJECT ACCEPTANCE - The project was [ ] Vote completed by Padilla Paving Company on December 1, 1995 for a total construction cost of $198,431.11. The project involved the installation of a 12 -inch HDPE perforated pipe to lower the groundwater level. This project is a FEMA -funded project as a result of the 1993 storm. RECOMMENDED ACTION: Accept the work performed by Padilla Paving, Co. direct the City Clerk to file the Notice of Completion, and direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. [ ] Motion 8. SIDEWALK REPLACEMENT IN THE CITY OF SANTA CLARITA, PROJECT NO. PWS -3 - PROJECT ACCEPTANCE [ ] Vote On August 22, 1995, Council awarded a contract for the subject project to Pacific. Construction Company. This project was completed on January 18, 1996 for a total project cost of $88,771.39. The total project budget was $140,000.00 for construction. RECOMMENDED ACTION: Accept the project and direct the City Clerk to record the Notice of Completion, and at the expiration of 35 days from the date of recordation, direct staff to release the amount deducted from the final estimate and retained, except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment. [ ] Motion 10. TRACT MAP NO. 45979-01 - APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - [ ] Vote The Tentative Tract Map No. 45979 was approved by the Planning Commission on March 6, 1990 by Resolution No. P90-11. The property is located on the northeast side of Alderbrook Drive at Pinksand Road. The property consists of 10 acres and is being subdivided into 16 lots. The property will be used for single- family residential units. Tract 45979-01 is the first phase of the Tentative Tract and records 6 of the ultimate 16 approved lots. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the fact sheet. The map has been checked to the satisfaction of the City Engineer. RECOMMENDED ACTION: Approve the map and accept on behalf of the public the offers of dedication for the public streets, the easement for sewer purposes, the public sewer, and all building and access restriction rights and instruct the Treasurer to endorse the Special Assessment Certificate and the City Clerk to endorse the certificate.. I1 Motion 11. SAN FERNANDO ROAD (SR -126 PHASE 3 AND 4 - PLACERITA CREEK BRIDGE IMPROVEMENTS - [ ] Vote PROJECT NO. 96-27 - The project involves modification to the Placerita Creek Bridge barrier constitutes as part of the San Fernando, Road project. RECOMMENDED ACTION: Approve the plans and specifications for Project No. 96-27, San Fernando road Placerita Creek Bridge Improvements, and authorize the advertising forbids. [ ] Motion 12. TAX SHARING FOR SANITATION DISTRICT ANNEXATION NO. 269 - RESOLUTION NO. 96-21 - Los [ ] Vote Angeles County Sanitation Districts No; 26 and No. 32 provide wastewater treatment services through the Santa Clarita Valley Joint Sewerage System. To provide wastewater treatment service to property located outside of the Districts' service area boundary, the service area boundary must be expanded 'through the annexation process. RECOMMENDED ACTION: Adopt Resolution No. 96-21. [ ] Motion 13. ADDENDUM TO THE CONTRACT FOR PHASE II OF THE STORMWATER MASTER PLAN - This item is to approve an [ ] Vote addendum to the scope of work for the contract for Phase II of the Stormwater Master Plan: The addendum is for consultant services .in the amount of $24,300 for management' and coordination of all portions of the work to insure that all elements of the master plan, automated mapping system and hydraulic modeling are compatibly designed and will successfully integrate when completed, RECOMMENDED ACTION: Authorize the City Manager to execute an addendum to the contract with Woodward -Clyde consultants in the amount of $24,300 and authorize the transfer of $24,300 from the Stormwater Utility fund balance Account No. 51-2600 into Account No. 51-5602-227. [ ] Motion 14. COMMISSION COMPENSATION - This item is presented to the City Council for information purposes only.. City of Santa [ ] Vote Clarita Parks & Recreation Commissioners and Planning Commissioners are compensated' monthly by the City for the hard work and dedication they provide to the City Council and this community. RECOMMENDED ACTION: Receive and review the information provided.. Staff will return in 30 days with a recommendation and a request to direct staff to include amounts specified in the preparation of the Fiscal Year 96-97 budget, with the intent that Commissioner compensation adjustment will take effect on the same date as City Council compensation adjustment: [ ] Motion 15. GBB SOLID WASTE MANAGEMENT PLAN CONTRACT AMENDMENT - The City of Santa Clarita has contracted with [ ] Vote the firm of Gershman, Brickner and Bratton (GBB) of Falls church, Virginia to conduct a comprehensive study and analysis of Los Angeles County's Solid Waste Management program. RECOMMENDED ACTION: Approve the contract amendment with the firm of Gershman, Brickner and Bratton in the amount of $25,000 for development of a solid waste management plan for Los Angeles County. Approve the use of funds in Account No. 01- 4103-230 for this amendment to an existing contract. [`] Motion 16. AMENDMENT OF CITY'S CONTRACT WITH U.S. ESCROW COMMUNITY SERVICES GROUP TO PROVIDE [] Vote ADDITIONAL SERVICES TO THE CITY - The firm of U.S. Escrow Community Services Group has a contract with the City to provide financial services relative to the HOME Program for Disaster Relief. This item seeks an amendment to the contract, so that U.S. Escrow Community Services Group can also provide the City with financial services relative to the Major Rehabilitation Loan Program. RECOMMENDED ACTION: Staff recommends that the City Council amend the City's contract with U.S. Escrow Community Services Group in the amount of $32,400 plus a 15% contingency ($4,860) to provide for unanticipated expenses. [ ] Motion 17. APPROPRIATION OF HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM FOR MULTI FAMILY [ ] Vote REHABILITATION FUNDS - As a result of the Northridge earthquake, the city applied for and received $985,950 from the State of California Department of Housing and Community Development's HOME Program for Disaster relief. This award must be used to provide loans to owners of multi family rental units to assist with earthquake repair and reconstruction needs. Staff is requesting that the Council appropriate the funds from revenue account no. 3564, to the HOME Program, Account Nos. 12-5810-230 and 12-5810-227. RECOMMENDED ACTION: Increase estimated revenues Account No. 12-3564 in the amount of $985,950 and appropriate $985,950 in HOME Program for Multi Family Rehabilitation funds as follows: Appropriate to fiscal year 95/96: Administration - 12-5810-230 - $8,000; Loan Funds. - 12-5810-227 - $75,000; Total: $83,000. Appropriate to fiscal year 96/97: Administration - 12-5810-230 - $38,950; Loan Funds - 12- 5810-227 - $864,000; Total - $902,950. [ ] Motion 18. WESTERN WASTE INDUSTRIES: STATUS OF PROPOSED MERGER - Provides status of Western Waste Industries [ ] Vote proposed merger with USA Waste Services of Houston, Texas and outlines exchange of correspondence to this point. RECOMMENDED ACTION: Receive and file report; direct staff to return to the City Council with results of discussions with Western Waste Industries regarding conditions of merger approval. [ ] Motion 19. CHECK REGISTER NOS. 6 AND 7 - RESOLUTION NO. 96- 22 - Resolution approves and ratifies payment the demands [ J Vote presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 96-22. UNFINISHED BUSINESS [] Staff 20. PORTA BELLA DEVELOPMENT AGREEMENT [ ] Speakers ORDINANCE NO. 96-4 - The public hearing for the Porta Bella Development Agreement was closed at the regular City Council [ ] Motion meeting on January 23, 1996. At the meeting of February 13, 1996, the item was continued to allow a period of one week for [ ] Discussion citizens to comment on the final draft document. RECOMMENDED ACTION: Approve the Development [ 1 Vote Agreement, waive further reading, and adopt Ordinance No. 96-4. 21. COUNCILMEMBER COMPENSATION - At the meeting of [ ] Staff February 13, 1996, the City Council waived further reading and passed to second reading Ordinance No. 96-11, regarding Council [ ] Speakers compensation adjustments. RECOMMENDED ACTION: Waive further reading and adopt Ordinance No. 96-11. [ ] Motion [] Discussion [ ] Vote COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - existing litigation - Government Code Section 54956.9(a) - Castaic Lake Water Agency vs. City of Santa Clarita and Redevelopment Agency. ADJOURNMENT To March 5, 1996, 6:00 p.m. for Closed Session and 7:00 p.m, for Study Session 7