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Home My WebLink About1996-05-14 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. May 14, 1996 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) 2 INVOCATION - Klajic CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES April 16, 1996 April 23, 1996 AWARDS/RECOGNITIONS "Politeness In Politics" Proclamation California Bike Commute Day PRESENTATIONS CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. PROJECT ACCEPTANCE - SANTA CLARA RIVER TRAIL PHASE II - PROJECT NO. 99-046 - Stevens Construction, [ ] Vote Inc., has completed the construction of the Santa Clara River Trail Project No. 99-046 per the plans and specifications provided by David Evans and Associates. This project is located on the north side of the Santa Clara River from Sierra Highway east to Highway 14 and was accepted by the Parks, Recreation, and Community Services Department on Monday, April 15, 1996, for a total project cost of $1,776,320.04. RECOMMENDED ACTION: Accept the work performed by Stevens Construction, Inc., and direct the City Clerk to file the Notice of Completion; direct staff to release the remaining 5 percent retention 35 days after the Notice of Completion is recorded provided no Stop Notices, as provided by law, have been file. Authorize staff to complete trail construction from Highway 14 to Lost Canyon Road with Caltrans as soon as construction is completed on Highway 14. [ ] Motion 2. NEWHALL NEIGHBORHOOD PARK SITE - PROJECT NO. 95-505 AUTHORIZATION TO ADVERTISE FOR BIDS [ ] Vote - Approval of design and construction of the Newhall Neighborhood Park Site. RECOMMENDED ACTION: Approve the plans and specifications for Project No. 95-505 provided by Total Concept Landscape Architecture, and authorize staff to advertise for bids. 2 [ ] Motion [ ] Vote 3. WEST NEWHALL IMPROVEMENTS, PHASE I - PROJECT NO. 95-504 - This project will install curbs, gutters, sidewalks, and reconstruct streets in the West Newhall area where no such improvements currently exist. The design is complete and the project is scheduled to begin construction in July. Plans and specifications are available for review in the offices of the City Clerk and the City Engineer. Budget in the amount of $500,000.00 is currently allocated for this project and Account No. 12-95504-227 has been established to track all associated costs. RECOMMENDED ACTION: Approve the plans and specifications for West Newhall Improvements, Phase I and authorize the advertising for bids. [ ] Motion 4. WEST NEWHALL IMPROVEMENTS - PHASE II - PROJECT NO. 95-504 - This project will install curbs, [ ] Vote gutters, sidewalks, and reconstruct streets in the West Newhall area where no such improvements currently exists. In March of 1996, staff prepared a request for proposals (RFP) to select a consultant to perform the design of Phase II of the subject project. Based on technical qualifications and methodology for the project, Harris and Associates is the recommended firm. Budget in the amount of $500,000.00 is currently allocated for this project and Account No. 12-95504-227 has been established to track all associated costs. RECOMMENDED ACTION: Authorize the City Manager to execute the contract for design services of West Newhall Improvements, Phase II to Harris and Associates in an amount not to exceed $90,980.00 , plus $14,000.00 for contingency. [ ] Motion 5. 1995-96 ANNUAL OVERLAY PROJECT - ADVERTISE FOR BIDS - PROJECT NO. 95-039 - This project will [ ] Vote resurface portions of the following streets: Barbacoa Dr., Pamplico Dr., Seca Canyon Road, Whites Canyon Rd., Dalbey Dr. Streets were selected based on a priority basis from the City's Pavement Management System. Budget in the amount of $500,000.00 is currently allocated for this work. Account No. 17-95039-227 have been established to track all costs associated with this project. Plans and specifications for this project are available for review in the offices of the City Clerk and City Engineer. RECOMMENDED ACTION: Approve the plans and specifications for the 1995-96 Annual Overlay Project and authorize the advertising for bids. 3 [ ] Motion 6. VALENCIA BOULEVARD/SOLEDAD CANYON ROAD MISCELLANEOUS STREET IMPROVEMENTS, SIGNING [ ] Vote AND STRIPING; TRAFFIC SIGNAL MODIFICATIONS /INSTALLATION - PROJECT NO. 95-020 - Approve and include additional work to contract with R.C. Becker & Son which was awarded by Council on September 12, 1995. The additional work is identified in the feasibility study prepared as a part of this project. RECOMMENDED ACTION: Council authorize the additional expenditures and approve contract change order with R.C. Becker & Son, Inc. in the amount of $40,000 and authorize a 10% contingency; and authorize the addition to the professional services contract with Albert Grover & Associates, Inc. in the amount of $6,000. [ ] Motion 7. MAY WAY/VIA PRINCESSA - SIGNAL/INTERCONNECT INSTALLATION AND ROAD IMPROVEMENTS - [ ] Vote PROJECT NO. 95-036 - ADVERTISE FOR BIDS - The scope of this project includes the installation of a traffic signal and traffic signal interconnect conduit and cable, modifications to the road improvements and striping at the intersection of May Way and Via Princessa. RECOMMENDED ACTION: Council authorize the advertisement for bids. [ ] Motion S. MCBEAN PARKWAY STORM DRAIN: WEST SIDE OF MCBEAN PARKWAY FROM VALENCIA BOULEVARD [ ] Vote TO THE SANT CLARA RIVER - PROJECT NO. 95064 - ADVERTISE FOR BIDS - The scope of this project includes the construction of a major storm drain system. The storm drain will replace an existing open channel that currently extends from just north of Valencia Boulevard to the Santa Clara River. RECOMMENDED ACTION: Approve the plans and specifications for this project, authorize the advertising for bids and appropriate $20,000 to Account No. 23-95064-227 and increase Estimated Revenues Account No. 23-3551 by $20,000. [ ] Motion 9. SIDEWALK CONSTRUCTION - PROJECT AWARD (PROJECT NO. 95-041) - This project involves the [ ] Vote construction of new sidewalk Citywide at the following locations: 1) Via Princessa from Sierra Highway to Whites Canyon Road - south side. 2) 17807 to 17843 Soledad Canyon Road near Canyon Country Park - north side. 3) Wiley Canyon Road from Tournament Road to Vista Ridge Drive - west side. RECOMMENDED ACTION: Approve the revised plans and specifications; and award the contract to Promark Construction for $49,972.00, and authorize a 20% contingency expenditure should any change orders to the contract become necessary; and authorize the City Manager or designee to approve all documents relating to this contract. 4 [ ] Motion 10. COUNTY LIGHTING MAINTENANCE DISTRICT CONSENT AND JURISDICTION ANNEXATION OF [ ] Vote TRACT NO. 36309 - RESOLUTION NO. 96.48 - Grant consent and jurisdiction to the County of Los Angeles, Tract No. 36309, at Sierra Highway and Rainbow Glen Drive into Lighting Maintenance District 1867 and County Lighting District LLA -1. RECOMMENDED ACTION: Adopt Resolution No. 96-48. [ ] Motion 11. COUNTY LIGHTING MAINTENANCE DISTRICT CONSENT AND JURISDICTION ANNEXATION OF [ ] Vote PARCEL MAP NO. 17649 - RESOLUTION NO. 96-49 Grant consent and jurisdiction to the County of Los Angeles, Parcel Map No. 17649, at the Northeast end of Avenue Stanford into Lighting Maintenance District 1867 and County Lighting District LLA -1. RECOMMENDED ACTION: Adopt Resolution No. 96-49. [ ] Motion 12. COUNTY LIGHTING MAINTENANCE DISTRICT CONSENT AND JURISDICTION ANNEXATION OF [ 1 Vote PARCEL MAP NO, 13521 - RESOLUTION NO. 96-50 Grant consent and jurisdiction to the County of Los Angeles, Parcel Map No. 13521, at Beneda Lane and Mirror Way into Lighting Maintenance District 1867 and County Lighting Maintenance District LLA -1. RECOMMENDED ACTION: Adopt Resolution No. 96-50. [) Motion 13. HOME COMPOSTING PUBLIC EDUCATION GRANT AWARD - The Waste Management Budget will need to be [ ] Vote increased by $2,300 to reflect the one time payment of $2,300, which the League of California Cities is awarding to the City to develop home composting public education materials. RECOMMENDED ACTION: Appropriate $2,300 into Waste Management Expenditure Account No. 01-6600-232, Promotion and Publicity, to be funded by Miscellaneous Revenues Account No. 01-3820. [ ] Motion 14. PHASE III SANTA CLARITA METROLINK STATION - Staff is requesting approval of an expenditure of $3,102 for [ ] Vote purchase of artistically rendered tiles to have in reserve in the event of vandalism to any of the original tiles in the artist's renderings at the station. The City of Santa Clarita's Purchasing Ordinance requires that this expenditure go to Council for approval as this was not part of the original purchase order/contract. RECOMMENDED ACTION: Approve a change order to purchase order number 11298 in the amount of $3,102 from Account No. 55-7020-227 for the purchase of the recommended reserve tiles and direct staff to prepare a purchase requisition for the above amount. [ ] Motion 15. AWARD BID FOR TWO FLEET REPLACEMENT VEHICLES - The City's Vehicle Replacement Committee [ ] Vote meets annually to evaluate vehicle performance and make recommendations to the City Manager. Two vehicles are recommended for replacement. The vehicles located in the Streets Division and Parks Division have exceeded 100,000 miles and meet replacement criteria established by the Committee. Staff is requesting approval to replace two fleet vehicles. RECOMMENDED ACTION: Award the bid for the full size four wheel drive pick up to Bob Beaty Ford and authorize staff to purchase and appropriate funds from the Gas Tax Fund Balance to Account No. 02-6500-405 in the amount of $26,060.00. Award the bid for the full size cargo van to Bob Beaty Ford and authorize staff to purchase the van and appropriate funds from Equipment Replacement Fund Balance to Account No. 27-9200-405 in the amount of $19,573.00. [ ] Motion 16. A RESOLUTION AMENDING RESOLUTION NO. 96-31 THE RESOLUTION OF APPLICATION TO THE LOCAL [ ] Vote AGENCY FORMATION COMMISSION OF LOS ANGELES COUNTY FOR ANNEXATION NO. 1992-04 (MASTER CASE NO. 92-204), THE "NORTHBRII)GE" ANNEXATION - RESOLUTION NO. 96-61 - This is an amendment to the "Resolution of Application" (Resolution No. 96-31 adopted March 26, 1996 by the City Council requesting that the Local Agency Formation Commission (LAFCO) and initiate annexation proceedings for the "Northbridge" Annexation. Resolution No. 96-61 amends the boundaries set forth in the original proposal and sets forth applicable Government Code sections, reasons for the annexation, exhibits identifying the site, and other required information. The amended project area consists of 728 acres, located north of Newhall Ranch Road, east of McBean Parkway, generally west of Bouquet Canyon Road, and north and south of Decoro Drive adjacent to the City boundary in the North Valencia area. RECOMMENDED ACTION: Adopt Resolution No. 96-61. [ ] Motion 17. ADJUSTMENTS TO RESIDENTIAL EARTHQUAKE REHABILITATION PROGRAMS - This item seeks Council [ ] Vote approval on suggested changes to programs that have been put in to place for residential earthquake rehabilitation. RECOMMENDED ACTION: Council raise the limits of the grant program from $5,000 to $10,000, raise the limits of the Major Rehabilitation Loan Program from $30,000 to $40,000, raise the limits of the HOME Program from $20,000 to $40,000, and direct staff to notify the State Department of Housing and Community Development of this action. 0 [� Motion 18. SERVICE CONTRACT WITH SANTA CLARITA VALLEY - At the September 5, 1995 Study Session, City Council directed [] Vote staff to prepare an Economic Development services contract with the Santa Clarita Valley Chamber of Commerce. RECOMMENDED ACTION: Approve a four and a half year service contract not to exceed $66,000 annually to be budgeted out of the Economic Development Budget Account No. 01-5005- 227. [ ] Motion 19. CHECK REGISTER NO. 16, 17 AND 18 - Resolution approves and ratifies payment the demands presented in the [ ] Vote check registers. RECOMMENDED ACTION: Adopt Resolution No. 96-60. PUBLIC HEARING [ ] Open Hearing 20. ENERGY SAVING LIGHTING RETROFIT PROJECT - [ ] City Clerk RESOLUTION NO. 96-54 - In October of 1993, the City of Santa Clarita entered into a Municipal Service Program (MSP) [ ] Staff with Honeywell, Inc. The objective of the MSP was to review current energy consumption systems used by the City to and [ ] Speakers determine where savings of both money and energy could be achieved. Phase I of the program has been completed and the [ ] Motion savings have been tracked for over three years. As of May of 1995, the program is tracking at approximately 131% of target [ ] Discussion savings, or nearly $60,000 per year. Staff recommends approval of the second phase of this program which will [ ] Vote provide for the retrofit of the lighting components at the City Hall facility. RECOMMENDED ACTION: Receive public testimony, and authorize entering into an energy conservation contract with Honeywell, Inc. for a retrofit and upgrade of the City Hall's existing lighting system. Adopt Resolution No. 96- 54 authorizing entering into a financial arrangement with Municipal Leasing Associates for the purpose of financing this program through a lease purchase agreement over the four years of the contract, authorize the use of energy cost savings to pay for the project, and authorize the City Manager to execute all necessary contract documents and change orders if required. UNFINISHED BUSINESS (] Staff 21. COUNCIL COMMITTEES - This item was presented to [ ] Speakers Council at the meeting of April 23, 1996 and continued to the Council meeting of May 14, 1996. On a yearly basis, the City [ ] Motion Council updates the Council committee list. Mayor Boyer has requested Councilmembers review the committee list and [ ] Discussion return their preferences to him. RECOMMENDED ACTION: Update the committee list. [ ] Vote [ ] Staff 22. COMMISSIONER COMPENSATION - ORDINANCE NO. 96-20 AND ORDINANCE NO. 96-21 - At the City Council [ ] Speakers meeting of April 23, 1996 Council reviewed background information on the establishment, purpose and current [ ] Motion compensation of the City's Parks & Recreation and Planning Commissions. During this meeting Council recommended [ ] Discussion increasing Commissioners' compensation by Twenty Dollars per meeting effective July 1, 1996. RECOMMENDED ACTION: [ ] Vote Waive further reading and adopt Ordinance Nos. 96-20 and 96- 21, [ ] Staff 23. CITY CENTRAL PARK - PHASE I APPROVAL - On February 13, 1996, staff presented the Park Development Plan [ ] Speakers for the City Central Park Site to the City Council. Based on the Council approved Memo of Understanding (MOU) between [ ] Motion CLWA and the City, a long term lease is currently being prepared to utilize the 130 acre lower mesa site as the City [ ] Discussion Central Park. RECOMMENDED ACTION: Receive the staff report and approve the Phase I concept, subjectto Santa [ ] Vote Clarita Parkway alignment and further review and participation by the community and the Planning Commission as required. NEW BUSINESS [ ] Staff 24. SIDEWALK REPLACEMENT PRESENTATION -Over the past three years, City staff have reduced the sidewalk (1 Speakers replacement waiting list from five years to two years. This informational report will focus on how we accomplished this [ ] Motion goal, and the slide presentation will illustrate how the Street Maintenance Division of the Public Works Department (] Discussion interacts with the neighborhoods in which they work. RECOMMENDED ACTION: Receive report and file, receive (] Vote presentation. [ ] Staff 25. PRESENTATION OF 1996/97 PROPOSED OPERATING AND CAPITAL BUDGET - This item is on the agenda for [ ] Speakers formal presentation of the 1996/97 operating and capital budget as well as transmittal of the 5 year CIP. [ ] Motion RECOMMENDED ACTION: Receive staffs presentation on the proposed budget. [] Discussion [ ] Vote [ ] Staff 26. STATUS REPORT - PROPOSED CHIQUITA CANYON LANDFILL EXPANSION AND RESOURCE RECOVERY [ 1 Speakers FACILITIES - The proposed Chiquita Canyon Landfill Expansion and Resource Recovery Facilities have been [ ] Motion addressed by the City Council on August 22, 1995 and again on November 28, 1995. Council directed staff to submit comments [ ] Discussion to the Los Angeles County Regional Planning Commission on both occasions and authorize the expenditure of $8,000 to [ ] Vote assist the Val Verde Civic Association with the cost of an Air Quality Consultant to review the project's potential impacts on air quality in the City, RECOMMENDED ACTION: Receive report and presentation from Councilwoman HIajic. [ ] Staff 27. SKATEBOARD FACILITY - RESOLUTION NO. 96-68 Update on a skateboard facility in the Santa Clarita area. [ ] Speakers RECOMMENDED ACTION: Adopt Resolution No. 96-68 approving the application for Proposition A grant funds for the [ ] Motion design and development of a skateboard park facility, and support the development of a skateboard park in Santa Clarita [ ] Discussion on a trial basis and recommend that staff evaluate its usage and report on its desirability. [ ] Vote [ ] Staff 28. ACQUISITION OF SANTA CLARITA WOODLANDS ENTRY - RESOLUTION NO. 96-62 - Acquisition of 6.6 acre [ ] Speakers parcel of property adjacent to the City's 53 acre Rivendale parcel for $1,275,000. RECOMMENDED ACTION: Authorize [ ] Motion the acquisition of APN #2826-23-030 in the amount of $1,275,000; approve $25,000 for the costs of acquisition; [ ] Discussion authorize the City Manager to sign all required documents to complete the acquisition. Adopt Resolution No. 96-62 for the [ ] Vote application to Los Angeles County Open Space District for Specific Project funding from Section 8.a.2.LL in the amount of $1,300,000 and authorize the Director of Administrative Services to establish Revenue Account No. 28-3549 for the receipt of $1,300,000 Los Angeles County Open Space District fund reimbursement into the Public Financing Authority revenue account and appropriate $1,300,000 from the Public Financing Authority revenues into Budget Account No. 28- 99058-410 for parkland acquisition. [ ] Staff 29. SUSTAINABLE LIVING SEMINAR - This item is on the agenda per the request of Councilmember HIajic, to discuss the [ ] Speakers City's participation with SCOPE in regards to the Sustainable Living Seminar. RECOMMENDED ACTION: Receive [ ] Motion presentation of item from Councilmember HIajic and discuss. [ ] Discussion [ ] Vote 10 COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - anticipated litigation Government Code Section 54956.9(c) - one matter Conference with legal counsel - existing litigation - government Code Section 54956.9(a) - two matters - Riddle vs City of Santa Clarita, Los Angeles Superior Court Case BC117310 and Thompson vs City of Santa Clarita, Los Angeles Superior Court Case PC017361X. Public Employee Appointment - Government Code 54956.9(e) - Title: Recreation Superintendent Public Employee Performance Evaluation - Government code 54956.9(e) - Title: City Manager Conference with Labor Negotiator - Government Code Section 54957.6(f) - Agency negotiator: City Manager - Employee Organization: Miscellaneous Employees ADJOURNMENT May 21, 1996, 7 p.m, for Council Study Session 10