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Home My WebLink About1996-05-28 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. May 28, 1996 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speakers slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. 2 STAFF COMMENTS (Matters of Public Participation) INVOCATION - Smyth CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES May 14, 1996 AWARDS/RECOGNITIONS Earth Day Poster Contest Winners Stand For Children Proclamation PRESENTATIONS CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. LYONS AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT NO. 96-076 - PROJECT ACCEPTANCE - On [ 1 Vote October 10, 1995, Council awarded a contract for the subject project to DBX, Inc. This work was completed on April 29, 1996. RECOMMENDED ACTION. Accept the work performed by DBX, Inc.; direct the City Clerk to file the Notice of Completion for the project; and direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 2 [ ] Motion 2. SAN FERNANDO ROAD (STATE ROUTE 126, PHASES III AND IV) PLACERITA CREEK BRIDGE IMPROVEMENTS - [ ] Vote PROJECT NO. 96-27 - BID AWARD - This project involves bridge barrier modification as part of the San Fernando Road Project and the sidewalk installation between Circle J Ranch Road and Placerita Creek Bridge. RECOMMENDED ACTION: Award the contract to the low bidder, Steven Rodgers, in the amount of $23,960.50; authorize $53,608.50 for Change Order No. 1; authorize $8,000 in contingency expenditure should additional change orders to the contract become necessary. The funds for these expenditures have been budgeted for in Account No. 16- 96027-227. Authorize the City Manager or his designee to execute all contract documents relating to this contract. [ ] Motion 3. SANTA CLARITA DRAINAGE BENEFIT ASSESSMENT AREA 3, TRACT NO. 36496 - ANNUAL ASSESSMENT FOR [ ] Vote FISCAL YEAR 1996-97 - This item is to submit the Annual Engineer's report and to establish a date for the required public hearing to consider comments for the proposed annual assessment for Drainage Benefit Assessment District No. 3. The proposed assessment for 1996-97 is $122.47 per unit, the same as last year. The date proposed for the public hearing is June 25, 1996, RECOMMENDED ACTION: Establish June 25, 1996 as the date for the public hearing and direct the City Clerk to publish notices as required. [ ] Motion 4. SANTA CLARITA DRAINAGE BENEFIT ASSESSMENT AREA 6, TRACT NO. 43528 - ANNUAL ASSESSMENT FOR [ ] Vote FISCAL YEAR 1996-97 - This item is to submit the Annual Engineer's report and to establish a date for the required public hearing to consider comments for the proposed annual assessment for Drainage Benefit Assessment District No. 6. The proposed assessment for 1996-97 is $159.00 per unit, the same as last year. The date proposed for the public hearing is June 25, 1996. RECOMMENDED ACTION: Establish the date of June 25, 1996 for the public hearing and direct the City Clerk to publish notices for the public hearing. [ ] Motion ( ] Vote 5. PUBLIC INFORMATION MEETING - SANTA CLARITA DRAINAGE ASSESSMENT AREA, 18, TRACT NO. 44965 - ANNUAL ASSESSMENT FOR FISCAL YEAR 1996-97 - This item is to submit the Annual Engineer's report and to establish a date for the required public hearing to consider comments for the proposed annual assessment for Drainage Benefit Assessment District No. 18. The proposed assessment for 1996-97 is $159.00 per unit, the same as last year. The date proposed for the public hearing is June 25, 1996. RECOMMENDED ACTION: Establish the date of June 25, 1996 for the public hearing for Santa Clarita Drainage Assessment Area 18, Tract No. 44965 and direct the City Clerk to publish notices for the public hearing. [ ] Motion 6. SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. 1 CONSISTING OF FOUR ZONES - DECLARING [ ] Vote INTENTION TO LEVY ANNUAL ASSESSMENTS - RESOLUTION NO. 96-63 - This item is to submit the Annual Engineer's report and to establish a date for a public hearing to consider comments for the proposed annual assessment for Landscape Maintenance District No. 1, RECOMMENDED ACTION: Adopt Resolution No. 96-63 preliminarily approving the Engineer's Report, initiating proceedings and ordering the final Engineer's Report with regard to LMD No. 1 for, Fiscal Year 1996- 97 and declaring the City's intent to levy and collect annual assessments for LMD No. 1, and setting a public hearing for June 25, 1996. [ ] Motion 7. LANDSCAPE MAINTENANCE DISTRICTS ESTABLISHING EXPENDITURE ACCOUNTS AND APPROPRIATING [ ] Vote FUNDS FOR FY 1995-96 - Each fiscal year the Council determines and imposes the assessments for the City's landscape maintenance districts. An engineer's report determines assessments for each landscape zone and is submitted to and approved by City Council. RECOMMENDED ACTION: Appropriate $55,600.00 for the purposes of performing landscape maintenance activities into the following Landscape Maintenance District expenditure accounts as follows: LMD Zone 1 - Acct. No. 46-5901-227 - $5000; LMD Zone 2 - Acct. No. 46-5902-227 - $14,112; LMD Zone 3 - Acct. No. 46-5903-227 - $33,188; LMD Zone 4 - Acct. No. 46-5904-227 - $3300. 4 [ ] Motion 8. AUTHORIZATION TO INCREASE A PROFESSIONAL SERVICES CONTRACT WITH RINCON CONSULTANTS TO [ ] Vote COMPLETE THE FOCUSED ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE HUNTER'S GREEN DEVELOPMENT AND GOLF COURSE PROJECT LOCATED IN SAND CANYON (MASTER CASE NO. 95-049) - As a result of the recent applicant initiated project modifications, staff is requesting an increase in the amount of $20,240, to the professional services contract with Rincon Consultants. RECOMMENDED ACTION: Authorize the amendment to the approved contract in the amount of $20,240.. Funds are available in Account No. 20-2260. [ ] Motion 9. NEWHALL COMMUNITY CENTER - PROJECT ACCEPTANCE - Notice of Completion for work at the Newhall [ ] Vote Community Center. RECOMMENDED ACTION: Accept the project and direct the City Clerk to record the Notice of Completion. [] Motion 10. AWARD BID FOR HEAVY DUTY CHASSIS CAB TRUCK FOR STORMWATER UTILITY - Stormwater Utility field staff [ ] Vote currently uses a vehicle that does not effectively clean out City storm drains. To best meet Stormwater Utility needs, staff recommends the purchase of a heavy duty chassis cab truck with a hydraulically raised flatbed. Funds for a new vehicle were approved in the 1995-1996 budget. RECOMMENDED ACTION: Award the bid for the heavy duty chassis cab truck with a hydraulically raised flatbed to Victor Buick GMC and authorize staff to purchase the truck from funds appropriated to Account No. 51-5600-402 in the amount of $31,188.99. [ ] Motion 11. COMMISSION APPOINTMENTS - As provided in the Santa Clarita Municipal Code and pursuant to Council policies, this [ ] Vote item is on the agenda to declare two vacancies on the Parks & Recreation Commission and two vacancies on the Planning Commission. RECOMMENDED ACTION: Declare two vacancies on the Planning Commission and two vacancies on the Parks and Recreation Commission and approve the appointment process. [ ] Motion 12. 75 COMPUTER UPGRADES - The City desires to upgrade 75 286/386 PC clones. An invitation to bid was issued on April 11, [ ] Vote 1996. The sealed bids were received and opened on May 1, 1996. The low bid to upgrade these systems per the specifications listed is $65,372.17. The company is New Technologies. RECOMMENDED ACTION: Approve moving forward with the upgrades at a cost of $65,372.17 through New Technologies and authorize City Manager to sign all documents and contracts associated with the upgrades. These monies are part of FY 95-96 budget to be paid out of Account NO. 01-4620-402. [ ] Motion 13. CHECK REGISTER NO. 19, AND 20 - RESOLUTION NO. 96- 71 - Resolution approves and ratifies payment the demands [ ] Vote presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 96-71. NEW BUSINESS [ ] Staff 14. GOLDEN VALLEY ASSESSMENT DISTRICT 92-2 UPDATE - Golden Valley Assessment District 92-2 was formed by the City [] Speakers in 1992 for the purpose of acquiring public road improvements to be completed by five developers. This item is on the agenda to [ ] Motion provide City Council an update of the status of the Golden Valley Assessment District 92-2. RECOMMENDED ACTION: Accept [ ] Discussion report for informational purposes only. [ ] Vote [] Staff 15. PARKING RESTRICTIONS ON DEL MONTE DRIVE E/O MCBEAN PARKWAY AND EL PASEO DRIVE - [ ] Speakers RESOLUTION 'NOS. 96-73 AND 96-77 - The, proposed No Parking Overnight (10:00 p.m. to 4:00 a.m.) Restriction along Del [] Motion Monte Drive E/O McBean Parkway is as a result of a recent community meeting to address concerns regarding parked RV's or [ ] Discussion other commercial vehicles on City streets. This location was chosen as the pilot project because it is being utilized as a park- Vote and-ride area by transit commuters to Los Angeles. The proposed parking restrictions would eliminate the RV/oversized vehicle parking on this segment of the road for a long duration and would provide on-street parking spaces for the transit users. To improve the safety of motorists in the area, other parking restrictions are also recommended on Del Monte Drive and El Paseo Drive. RECOMMENDED ACTION- Adopt Resolution Nos. 96-73 and 96-77 and provide direction as appropriate on how to deal with this issue on a Citywide basis. [ ] Staff 16. SIDEWALK REPLACEMENT PRESENTATION - Over the past three years, City staff have reduced the sidewalk [ ] Speakers replacement waiting list from five years to two year. This informational report will focus on how we accomplish this goal, [ ] Motion and the slide presentation will illustrate how the Street Maintenance Division of the Public Works Department interacts [ ] Discussion with the neighborhoods in which they work. RECOMMENDED ACTION: Receive and file the report, and receive the [ ] Vote presentation. 0 7 17. AWARD OF CONTRACT FOR TRANSIT SERVICES AND [ ] Staff MAINTENANCE - The Transit division issued a Request for Proposals (RFP) on February 13, 1996 for the operation of transit [] Speakers services and vehicle maintenance. Five proposals were appropriately submitted by April 29, 1996. All proposals were [ ] Motion reviewed by a size -member Evaluation Panel based upon the criteria set forth in the RFP. Four of five proposals submitted [ ] Discussion were determined to be responsive. After independent review of written proposals, the Evaluation Panel interviewed proposed [ ] `Vote management teams from four prospective firms on May 9, 1996. Each panel member then submitted written evaluations, with appropriate scores, on May 14, 1996. Scores were tallied in accordance with the methodology set forth in the RFP, as shown. RECOMMENDED ACTION: Approve the award of contract for Transit Services and Maintenance to ATC/Vancom, Inc. as the most responsible and responsive proposer, and authorize the City Manager to execute 'a five-year contract in the amount of $29,306,850, plus an annually negotiated increase not to exceed the increase in the Los Angeles Area Consumer 'Price Index, allocated from Account Nos. 55-7001-227, 55-7002-227, 55-7003- 227, and 55-7005-227. [ ] Staff 18. CITY ATTORNEY LETTER - On May 7, 1996 the City Attorney prepared a letter regarding the ability to control criticism of City [ ] Speakers staff and others. The letter, prepared at the request of Council member Smyth, was transmitted to staff under the condition of [ ] Motion attorney/client privilege. RECOMMENDED ACTION: Discuss and provide direction to staff. [ ] Discussion [ ] Vote COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with Legal Counsel - Government Code Section 54956.9(a) - Pending Litigation - Walter Greer et.al, vs. City of Santa Clarita. (Case #BC 117310) ADJOURNMENT 7