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HomeMy WebLinkAbout1996-10-22 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. October 22, 1996 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action on public agenda items will be taken except for any closed session items. This session iso en to the public. Public Partici ion This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. 2 STAFF COMMENTS (Matters of Public Participation) INVOCATION - Smyth CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES September 24, 1996 AWARDS/RECOGNITIONS National Crime Prevention Month The Master's College - Mens Basketball Team "Caught You Doing Something Good" awards PRESENTATIONS Latin American Civic Association Head Start Program Congressman Howard P. "Buck" McKeon RECESS TO NEWHALL REDEVELOPMENT AGENCY CALL TO ORDER APPROVAL OF MINUTES September 24, 1996 PUBLIC PARTICIPATION 2 CONSENT CALENDAR RDA 1. [ ] Motion REDEVELOPMENT UPDATE - A second Newhall Redevelopment meeting was held at the Newhall Senior Center on [ ] Vote Tuesday, October 15, 1996. The meeting's primary purpose was to solicit response to a preliminary boundary area based on initial evaluation by GRC Redevelopment Consultants of areas that could reasonably be defined as "blighted". A second area of discussion centered around the level of redevelopmentrevenues that could be generated out of the proposed boundary area. The remainder of the meeting consisted of an update on the Advisory Committee selection process and discussion of future meetings and citizen participation for the Newhall Redevelopment program. RECOMMENDED ACTION: Receive and file. ADJOURN NEWHALL REDEVELOPMENT AGENCY RECONVENE REGULAR CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. PARKS, RECREATION, AND COMMUNITY SERVICES, JANITORIAL CONTRACT - Award bid for janitorial services to [ ] Vote Power Building Janitorial Services for city park buildings and other recreation facilities for 1996/97. Funds have been budgeted in the current fiscal year for the term of the contract through June 30, 1997, in Account No. 01-9220-227. RECOMMENDED ACTION: Award contract to Power Building Janitorial Services in the amount of $28,586.53; plus a contingency of 10 percent of the contract to cover special requests. Authorize the City Manager to execute the contract and sin all documents. [ ] Motion 2. BOUQUET CANYON TRAIL PHASE II - PROJECT NO. 99- 045 - PROJECT ACCEPTANCE - Notice of Completion and [ ] Vote project acceptance for the Bouquet Canyon Trail Phase II, a multi- use trail extension situated on the northerly side of Newhall Ranch Road between McBean Parkway and Bouquet Canyon Road. RECOMMENDED ACTION. Accept the project and direct the City Clerk to record the Notice of Completion. At the expiration of 35 days from the date of recordation of the Notice of Completion, direct staff to release the amount deducted from the final payment and retention, except such amounts as are required by law to be withheld by properlyexecuted and filed notice to stop payment. [ ] Motion 3. APPLICATION APPROVAL FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION GRANT PROGRAM - [ 1 Vote RESOLUTION NO. 96-127 - The City's grant application for the 1997-1998 EEMP grant cycle is due November 12, 1996, and must include the following: A Resolution by the City Council authorizing submittal of grant application. The application must indicate a transportation project for which the additional mitigation grant is for. This EEMP grant application will designate the SR -14 Antelope Freeway High -Occupancy Vehicle (HOV) Lane Project for purposes of additional mitigation. RECOMMENDED ACTION: Adopt Resolution No. 96-127 for the Santa Clara River Scenic Roadside Enhancement Project. Approve the filing of an application for the Environmental Enhancement and Mitigation Program for grant assistance. Certify that said applicant will make adequate provisions for operation and maintenance of the project. Appoint the City Manager to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests, and other documentation that may be necessary for the completion of the aforementioned project. [ ] Motion 4. RE-APPLICATION TO ENVIRONMENTAL ENHANCEMENT MITIGATION PROGRAM (EEMP) FOR THE EAST CANYON [ ] Vote WILDLIFE CORRIDOR REFORESTATION PROJECT - RESOLUTION NO. 96-131 - The East Canyon to Gavin Canyon area of the Santa Clarita Woodlands is a critical wildlife corridor, Additionally it is an ideal trailhead/staging area for low intensity recreational use of the southern portion of the Woodlands. The total number of projects submitted at that time for consideration under the EEMP were several times the amount of money available. The conservancy's application fell a mere few points short of qualifying for the previous grant. RECOMMENDED ACTION: Adopt Resolution No. 96-131 supporting the joint re- application of the Santa Clarita Watershed Recreation and Conservation Authority with the Mountains Recreation and Conservation Authority for an EEMP grant total ng $235,000. [ ] Motion 5. AMENDMENT TO AGREEMENT FOR STREET SWEEPING SERVICES - In March of 1995, the City Council directed staff to [ ] Vote modify its agreement with the firm of California Street Maintenance Inc. (Contractee) in order to upgrade street sweeping from bi-monthly to weekly service. This upgrade in service was consistent with the City's Best Management Practices (BMP's), and was required by the National Pollutant Discharge Elimination System (NPDES) Permit. At this time, staff requests that the City Council amend this agreement in order for the Contractee to maintain weekly street sweeping services through June 30, 1997. RECOMMENDED ACTION: Authorize the City Manager to execute proposed Amendment No. 2 to the Street Sweeping Agreement with California Street Maintenance, Inc. To continue weekly street sweeping services through June 30 1997. [ ] Motion 6. SERVICE AGREEMENT EXPENDITURES REQUIRING COUNCIL APPROVAL - METROLINK STATION SECURITY - [ j Vote Renewal of agreement for security services for both Metrolink Stations for the FY 96-97. RECOMMENDED ACTION: Approve renewal in the amount of, $90,000 with funds approved and budgeted from Account No. 55-7020-227 for Fiscal Year 96/97. Authorize the City Manager to execute agreement documents. [ ] Motion 7. AUTHORIZING DESTRUCTION OF CERTAIN RECORDS - RESOLUTION NO. 96-130 - Section 34090 of the Government [] Vote Code provides a procedure whereby any City record which has served its purpose and is no longer required, may be destroyed. There are certain records retained by the City which have become eligible for destruction. 'RECOMMENDED ACTION: Adopt Resolution No. 96-130 and authorize the City Clerk to begin destruction of eligible City records. [ ] Motion 8. AUTHORIZATION TO INCREASE A PROFESSIONAL SERVICES CONTRACT WITH THE PLANNING [ ] Vote CONSORTIUM - As a result of the recent project modifications, staff is requesting an increase in the amount of $6,925.00 to the professional services contract with The Planning Consortium. The increase is necessary to cover costs associated with revising the EIR for the North Hills Development located in the Valencia area (Master Case No. 96-003). RECOMMENDED ACTION: Authorize the amendment to the approved contract in the amount of $6,925.00. Funds are available in Account No. 20-2224. 5 [ ] Motion [ ] Vote 9. CDBG SUPPLEMENTAL PROJECT PHASE I - PROJECT NO. 57-06 - CONTRACT AWARD - The scope of this project includes street improvement repair work within eligible areas of the City. The work involves repairs to earthquake damaged curb, gutter, sidewalk, cross gutters, wheelchair ramps, driveway aprons, asphaltic concrete pavement and base. RECOMMENDED ACTION: Award the contract to R.C. Becker & Son, Inc. For $188,281,45, and authorize a 20 percent contingency expenditure should any change orders to the contract become necessary. Authorize the City Manager or designee to approve all documents relating to this contract. [ ] Motion 10. RESOLUTION OF APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF LOS ANGELES COUNTY [ ] Vote FOR ANNEXATION NO. 1995-01 (MASTER CASE NO. 95-059) THE "HUNTERS GREEN GOLF COURSE AND RESIDENTIAL PROJECT" ANNEXATION - RESOLUTION NO. 96-129 - The "Resolution of Application" proposed for adoption by the City Council constitutes a formal request to the Local Agency Formation Commission (LAFCO) to initiate annexation proceedings for the "Hunters Green" Annexation.. The Resolution sets forth applicable Government Code sections; reasons for the annexation, exhibits identifying the site, and other required information. The annexation consists of 103 acres located in the Sand Canyon area. RECOMMENDED ACTION: Adopt Resolution No. 96-129, making application to the Local Agency Formation Commission for the "Hunters Green" Annexation - Annexation No. 1995-01 (Master Case No. 95-049). [ ] Motion 11. AUTHORIZATION OF A PURCHASE ORDER FOR ANNEXATION FEES TO OUTSIDE AGENCIES - Request to [ ] Vote authorize payment of fees to outside agencies for annexation processing for seven annexations. RECOMMENDED ACTION: Authorize the City Manager to execute a purchase order in the amount of $30,280 for annexation fees to LAFCO to be charged to Account No. 01-5101-236. 6 [ ] Motion 12. SIERRA HIGHWAY/STATE ROUTE 14 CONGESTION CORRIDOR STRIPING - PROJECT NO. 95-31 - On January 9, [ ] Vote 1996, Council awarded a contract to Korve Engineering for the design phase of this project. Council awarded the contract with the condition that the feasibility study portion of this project would include a review of bicycle lane options on Sierra Highway. The feasibility study has been completed and alternatives for bicycle lanes have been identified. Korve Engineering recommends Alternative F, which will add an additional traffic/shoulder lane in each direction that vehicles will be allowed to use only during peak congestion hours, leaving these lanes open for bicyclists the remainder of the time. RECOMMENDED ACTION: Give authorization to proceed with the design of the Sierra Highway/State Route 14 Congestion Corridor Project using Alternative F of the August 1996 Feasibility Study prepared by Korve Engineering for this project. [ ] Motion 13. BOUQUET CANYON ROAD LEFT TURN RESTRICTION - The purpose of this report is to seek Council's authorization to [ ] Vote implement a partial median closure on Bouquet Canyon Road across from the Best Buy Shopping Center to improve, traffic safety. All shopping center owners/tenants have been notified of this proposal.. RECOMMENDED ACTION: Approve the conceptual proposed divider on Bouquet Canyon Road to restrict left turn movement from Bouquet Canyon Plaza and Bouquet Center and direct staff to proceed with the design and implementation. [] Motion 14. LANDSCAPE ASSESSMENT DISTRICTS WITHIN THE CITY OF SANTA CLARITA - There are 15 Landscape Maintenance [ ] Vote Districts within the City of Santa Clarita which are administered by Los Angeles county's Department of Parks and Recreation. Staff is evaluating the feasibility of assuming responsibility for the operations and maintenance of all of the Landscape Assessment Districts within the City. Staff has met with the homeowners associations within the districts to solicit comments and input. The associations' comments and public input are included in the evaluation process. RECOMMENDED ACTION: Accept report for information purposes only. [ ] Motion 15. INSTALLATION OF ONE-WAY AND TWO-WAY STOP CONTROLS AT VARIOUS INTERSECTIONS - RESOLUTION [ ] Vote NO. 96-128 - Establish one-way stop controls at the intersections of Circle J Ranch Road/Rolling Ridge Drive and Circle J Ranch Road/Clear View Court. Staff is authorized to establish two-way stop controls at all existing uncontrolled intersections in the City, including the intersection of Calle Arbor/Estoril Street, Dorado Drive, Chimney Rock Road and Bellerive Drive. RECOMMENDED ACTION: Adopt Resolution No. 96-128. 7 [ ] Motion 16. MAY WAY/VIA PRINCESSA - SIGNAIANTERCONNECT INSTALLATION AND ROAD IMPROVEMENTS - PROJECT [ ] Vote NO. 95-036 - PROJECT ACCEPTANCE - On July 9, 1996, Council awarded a contract for the subject project to Paul Gardner Corporation. This project was completed on September 27, 1996 for a total construction cost of $117,443.20. The total project budget for construction was $185,000. RECOMMENDED ACTION: Accept the project and direct the City Clerk to record the Notice of Completion. At the expiration of 35 days from the date of recordation of the Notice of Completion, direct staff to release the amount deducted from the final estimate and retained, except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment. [ ] Motion 17. ORDERING OF LOCKHEED BUSINESS PARK ANNEXATION (ANNEXATION NO. 1995-03) - RESOLUTION [ ] Vote NO. 96-121 - This item is the final Council action needed to complete the annexation process for the Lockheed Business Park proposal. The subject property is a 377 -acre site located in the unincorporated area immediately in the northwestern portion of the City limits adjacent to that area known as the Valencia Industrial Center. The property owner, the Lockheed -Martin Corporation, requested that the City initiate proceedings for annexation to incorporate this property into the City to acquire City services and local government permit processing for a proposed business park consisting of approximately 4.5 million total square feet of floor space. RECOMMENDED ACTION: Adopt Resolution No. 96-121, approving and ordering "Annexation No. 1995-03" the Lockheed Business Park annexation. [ ] Motion 19. FEDERAL LEGISLATIVE ADVOCACY SERVICES - In April, 1995, the City Council authorized retention of the services of John [ ] Vote Montgomery and John O'Donnell for purposes of federal legislative advocacy. Montgomery and O'Donnell's contract with the City expires on October 31, 1996. The City Council is requested to renew the contract for the period of November 1, 1996 through October 31, 1997. RECOMMENDED ACTION. Authorize the City Manager to renew the contract of John H. Montgomery and John R. O'Donnell for federal legislative advocacy services in the amount of $4,000 per month plus $4,000 for expenses for the period of November 1 1996 through October 31 1997. C 1 Motion 20. CHECK REGISTER NOS. 37,38,39,40 - RESOLUTION NO. 96- 126 - Resolution approves and ratifies payment the demands [ ] Vote presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 96-126. 0 PUBLIC HEARINGS [ ] Open 21. INCREASE IN DEVELOPER FEES FOR FIRE PROTECTION Hearing FACILITIES IN ACCORDANCE WITH THE JOINT COLLECTION AGREEMENT BETWEEN THE CITY OF [ ] City Clerk SANTA CLARITA AND THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY - [ ] Staff RESOLUTION NO. 96-134 - Increase in the fire protection fee from $.1820 to $.1884 per square foot for FY 96-97 to match the fee [] Speakers established by the Los Angeles County Board of Supervisors in accordance with the joint collection of fire fees agreement with the [ ] Motion Fire Protection District. RECOMMENDED ACTION: Conduct Public Hearing, receive public testimony and adopt Resolution No. ❑ Discussion 96-134. [] Vote [ ] Open 22. URGENCY ORDINANCE ENACTING A FORTY-FIVE DAY Hearing MORATORIUM ON ADULT USES AND A PROCESS ALLOWING APPLICATIONS FOR EXCEPTION TO THE [ ] City Clerk MORATORIUM - URGENCY ORDINANCE NO. 96-33 - An ordinance enacting a forty-five day moratorium on adult uses and [] Staff an exception process allowing applications for exception to the moratorium. RECOMMENDED ACTION: Waive further reading, [ 1 Speakers and adopt Urgency Ordinance No. 96-33 as an urgency measure, enacting a forty-five day moratorium on adult uses within the City [ ] Motion subject to the provisions contained within the ordinance. [ ] Discussion [ ] Vote UNFINISHED BUSINESS [ ] Staff 23. NOMINATION OF PLANNING COMMISSIONER - At their regular meeting of September 24, 1996, the City Council declared [] Speakers a Commission vacancy and directed the City Clerk to post and publish the Notice of Vacancy on September 28; 1996 for one [ ] Motion Planning Commissioner. RECOMMENDED ACTION: Nominating authority to submit nominations to Council for [] Discussion ratification. 11 Vote 0 10 NEW BUSINESS [] Staff 24. HOTELICONFERENCE CENTER UPDATE - The purpose of [ ] Speakers this presentation (to be presented by Newhall Land and Farming), is to bring City Council up to date on the progress of the design, [ ] .Motion operation, and construction of the Hotel/Conference Center. RECOMMENDED ACTION: Receive and file. [ ] Discussion [ ] Vote [ ] Staff 25. APPROVAL OF CONSULTING SERVICES BYRILL HUSSEY AND ASSOCIATES FOR THE PERIOD - OCTOBER 1996 - [ ] Speakers OCTOBER 1997 - The City's contract with Bill Hussey and Associates (BHA) terminated on September 30, 1996. It appears it [ ] Motion may be appropriate to change some of the emphasis and activities in the contract proposal. RECOMMENDED ACTION: Receive [ ] Discussion verbal presentation by staff. [ ] Vote [ 1 Staff 26. PROPOSITION 218 - Recently Proposition 218 qualified for the November 1996 ballot. This proposition, if approved, will become [ ] Speakers article XIIIC of the California Constitution and will further restrict the means by which public agencies can impose taxes, assessments, [ ] Motion and fees which are related to the ownership of real property. RECOMMENDED ACTION: Due to the disproportionate voting [ ] Discussion which gives large land owners more power than the homeowners, the increase in costly administrative procedures, and the transfer [ ] Vote of local authority to the state, staff recommends that the City Council take a formal position opposing Proposition 218. 27. BUREAU OF JUSTICE ASSISTANCE LAW ENFORCEMENT BLOCK GRANT - The Bureau of Justice Assistance announced [ ] Staff the availability of funding to provide local jurisdictions with opportunities to reduce crime and improve public safety through [ ] Speakers the implementation of strategies addressing juvenile crime to establish crime prevention programs. The City of Santa Clarita is [] Motion eligible for $167,632 in funding. RECOMMENDED ACTION: Authorize $16,763 to be transferred from Account No. 01-4101-290 [ ] Discussion to the Bureau of Justice Assistance Fund in order to satisfy the cash match required by the Bureau of Justice Assistance. [ ] Vote Establish special revenue fund number 13 as the Bureau of Justice Assistance Fund. Establish estimated revenues of $167,632 in Account No. 13-3553 and appropriate $184,395 to Account Nos. 13- 4106-101 through 13-4106-227. Authorize the City Manager, or designee, to execute any contracts, agreements or change orders arising out of this program. 10 [ ] Staff 28. OFFICE OF CRIMINAL JUSTICE PLANNING GRANT - RESOLUTION NO. 96-132 - As part of the requirements to [ ] Speakers receive funding from the Office -of Criminal Justice Planning, the City is required to re -apply for continuation of funding. The City [ ] Motion is eligible for $225,000 in funding for local delinquency prevention programs. RECOMMENDED ACTION: Adopt Resolution No. 96- [ ] Discussion 132 accepting the Office of Criminal Justice Planning Grant. Increase estimated revenues by $131,250 in Account No: 04-3830 [ ] Vote and appropriate $42,068 to Account No. 04-9505-101 and $89,182 to Account No. 04-9505-202 through 04-9505-402 (Exhibit "A!'), the balance of $93,750 to be included in Fiscal Year 97-98 budget, and authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program. [ ] Staff 29. PROCESSING OF AMENDMENTS TO THE EARTHQUAKE DESIGN REQUIREMENTS OF THE BUILDING CODE - This [ ] Speakers report provides information and options to the City Council on how the City could process future amendments to the seismic design [ ] Motion requirements of the City's Building Code. RECOMMENDED ACTION: Direct staff to prepare an ordinance to adopt Los Angeles [ ] Discussion County's Building Code Amendments to improve seismic safety in construction of new buildings as presented in Appendix A. [ ] Vote COMMITTEE REPORTS (Council) North County Transportation Coalition Circulation Element Amendment Steering Committee Committee on Aging STAFF COMMENTS Chamber Liaison Community Activists Liaison COUNCILMEMBER COMMENTS 11 12 CLOSED SESSION Conference with Labor Negotiator - Government Code Section 54957.6(f) - Agency negotiator: City Manager Conference with Negotiator - Government Code Section 54956.8 regarding Real Property - Lease Hold Interest in City Hall Building: Owner: Valencia National Bank Conference with legal counsel - existing litigation - Government Code Section 54956.9(a) - one matter: City of Santa Clarita vs. Schreiber Food, Inc. Conference with legal counsel - Potential Litigation - Government Code Section 54956.9(c.) - one matter ADJOURNMENT In memoriam of: Paul Alex Youhanian November 5, 1996 - 7 p.m. - Joint City Council/Planning Commission Study Session - City Council Chambers, Santa Clarita, CA 12