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Home My WebLink About1996-12-10 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REORGANIZATION 5:30 p.m. CITY COUNCIL REGULAR MEETING 6:30 p.m. December 10, 1996 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speakers slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title ID 1 Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action on public agenda items will be taken except for any closed session items. This session iso en to the public. 2 Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Heidt "Voices of the Canyons" CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES November 12, 1996 November 26, 1996 AWARDS/RECOGNITIONS PRESENTATIONS RECESS TO NEWHALL REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES October 22, 1996 2 3 NRDA 1. RESOLUTION NO. RDA96-3 - Consideration of a resolution of the Santa Clarita Redevelopment Agency establishing the proposed base year assessment roll it proposes to use for the Newhall Redevelopment Project. RECOMMENDED ACTION: Adopt Resolution No. RDA 96-3 establishing the proposed base year assessment .roll it proposes to use for the Newhall Redevelopment Project; authorizing the transmittal of a map, boundary description, and a statement to taxing officials and agencies; and authorizing payment of a filing fee to the State Board of Equalization. ADJOURN NEWHALL REDEVELOPMENT AGENCY RECONVENE REGULAR CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which-case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of theagenda. [ ] Motion 1. SOLEDAD CANYON ROAD TRAFFIC SIGNAL INTERCONNECT PROJECT NO.. 95-023 - PROJECT [ ] Vote ACCEPTANCE - On October 10, 1995, Council awarded a contract for the subject project to Taft Electric. The work was completed to the satisfaction of the City Engineer on June 24, 1996, for a total construction cost of $273,431.84. RECOMMENDED ACTION: Accept the work performed by Taft Electric, direct the City Clerk to file the Notice of Completion for the project, and direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. [ ] Motion 2. SANTA CLARITA METROLINK STATION IMPROVEMENTS - PHASE II - PROJECT NO. 96-087 - [ ] Vote PROJECT ACCEPTANCE -Improvement include landscaping, a new stairway, canopy upgrades, and a new security building. This construction effort is being undertaken to meet the needs of the City's expanding transit. operations. This project was completed to the satisfaction of the City Engineer on November 19,1996. RECOMMENDED ACTION: Accept Phase II of the project and direct the City Clerk to record the Notice of Completion. Direct staff to release the amount deducted from the final estimate . and retained 35 daysafter the Notice of Completion is recorded, except such amounts as are required by law to be withheld by properly executed and filed notices to stop navrnpnt. 3 [ ] Motion [ l Vote 3. MCBEAN PARKWAY STREET IMPROVEMENTS: WEST SIDE OF MCBEAN PARKWAY FROM VALENCIA BOULEVARD TO THE SANTA CLARA RIVER - PROJECT NO. 95069 -ADVERTISE FOR BEDS - Thisproject includes the installation of street lights, curb, gutter, sidewalk, parkway landscaping and traffic signal modifications along the west side of McBean Parkway from Valencia Boulevard to the Santa Clara River, and modification of the median on McBean north of Magic Mountain Parkway. RECOMMENDED ACTION: Approve the plans and specifications for this project and authorize the advertising for bids. [ l Motion 4. - PARCEL MAP 20795 - APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - The [ ] Vote Tentative Parcel Map No. 20795 was approved by the Planning Commission on February 20, 1990 by Tentative Parcel Map No. 20795 and Conditional Use Permit 89-002 as the parent map for the Valencia Town Center project. This map represents the final phase of that approval. The property consists of 38.83 acres and is being subdivided into five parcels. The property is zoned commercial and will be the site of the new Hotel/Conference Center, and the Spectrum Club. This building is currently under construction. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the fact sheet. The map has been checked to the. satisfaction of the Director of Building and Engineering Services. RECOMMENDED ACTION: Approve the map; accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map. [ ] Motion 5. PARCEL MAP 22141 - APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - The [ ] Vote Tentative Parcel Map No. 22141 was approved by the Planning Commission on April 7, 1992. The property is located west of Sand Canyon Road between Valley Ranch Road and Warmuth Road. The property consists of 8.13 acres and is being subdivided into four parcels. The property will be used for single family residences. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the fact sheet. The map has been checked to the satisfaction of the Director of Building and Engineering Services. RECOMMENDED ACTION: Approve the map; accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map. 4 [ ] Motion [ ] Vote 6. A JOINT RESOLUTION OF NEGOTIATED PROPERTY TAX TRANSFER FOR ANNEXATION NO. 1992-04 (NORTHBRIDGE ANNEXATION) - RESOLUTION NO. 96- 143 - A Joint Resolution of Negotiated Property Tax Transfer to be adopted by the City Council for Annexation No. 1992-04 (Northbridge Annexation). Annexation No. 1992-04 is a proposal to annex 743 acres of inhabited land to the City. The property is located north of Newhall Ranch Road and east of McBean Parkway, north of the existing City limits. RECOMMENDED ACTION: Adopt Resolution No. 96-143 for transmittal to the Local Agency Formation Commission (LAFCO) and action by the Los Angeles County Board of Supervisors. [ ] Motion 7. A JOINT RESOLUTION OF NEGOTIATED PROPERTY TAX TRANSFER FOR ANNEXATION NO. 1992-03 (SECO [ ] Vote CANYON ANNEXATION) - RESOLUTION NO. 96-145 - A Joint Resolution of Negotiated Property Tax Transfer to be adopted by the City Council for Annexation No. 1992-03 (Seco Canyon Annexation). Annexation No. 1992-03 is a proposal to annex 425 acres of inhabited land to the City. The property is located north of Copper Hill Drive and east and west of Seco Canyon Road adjacent to the existing City limits. RECOMMENDED ACTION: Adopt Resolution No. 96-145 for transmittal to the Local Agency Formation Commission (LAFCO) and action by the Los Angeles County Board of Supervisors. ( ] Motion 8. APPROVE DRAWINGS AND SPECIFICATIONS AND AWARD CONTRACT FOR SANTA CLARITA VALLEY [ ] Vote CHAMBER OF COMMERCE TENANT IMPROVEMENTS - PROJECT NO. GS -96-97.06 - On September 20, 1996 the City entered into a lease renewal agreement with the Santa Clarita Valley Chamber of commerce with an occupancy date of February 1, 1996 for the new space. This lease renewal secures the Chambers tenancy in City Hall for another five years and increases the total number of square footage leased by the Chamber. In computing the net effective rate the City agreed to provide a tenant improvement allowance of $75,000. These funds will be used for the completion of those modifications required to remodel the space to the Chamber's specifications. RECOMMENDED ACTION: Results of the bid opening and the recommended actions will be presented at the Council meeting as a supplemental report. [] Motion 9. 6-30-96 COMPREHENSIVEANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER - Diehl, Evans and Company [ ] Vote has completed its audit of the City's Comprehensive Annual Financial Report for fiscal year ending June 30, 1996. An unqualified opinion was issued by the auditors which represents the best level of opinion an organization can receive on its audited financial statements. As part of the audit engagement, the auditors prepared a management letter commenting on the City's internal control structure and its operations with recommendations for areas of improvement. This letter incorporates the City's response to the auditors' suggestions. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report and Management Letter for FYE 6-30-96. [ ] Motion 10. REPORT ON THE STATUS OF THE GENERAL PLAN CIRCULATION ELEMENT AMENDMENT - At the September [ ] Vote 3, 1996 meeting, Council authorized the City Manager to execute an agreement with the environmental consultant to prepare the Environmental Impact Report (EIR) for the Circulation Element Amendment. RECOMMENDED ACTION: Receive and file update report on the status of the Circulation Element Amendment. [ J Motion 11. CHECK REGISTER NOS. 46 AND 47 - RESOLUTION NO. 96-146 - This resolution approves and ratifies payment the [ ] Vote demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 96-146. UNFINISHED BUSINESS [I Staff 12. SOLICITATION OF EMPLOYMENT OR BUSINESS FROM [ I Speakers PUBLIC STREETS WITHIN THE CITY PROHIBITED - At the November 26, 1996 City Council meeting, staff introduced [ ] Motion Ordinance No. 96-37 for the City Council's consideration. This proposed ordinance would provide the City with the ability to [ ] Discussion regulate the practice of soliciting for employment or business fi-om within the public right of way. RECOMMENDED [ ] Vote ACTION: Waive further reading, and adopt Ordinance No. 96- 37. [ ] Staff 13. CITY CENTRAL PARK PHASE I - LAND LEASE APPROVAL - Land lease with the Castaic Lake Water Agency [ ] Speakers for -Phase I Development of the City Central Park Site, east of Bouquet Canyon Road and north of Alamogordo Road. [ ] Motion RECOMMENDED ACTION: Approve entering into a land lease with the Castaic Lake Water Agency for Phase I of the City (] Discussion Central Park Site. [ ] Vote NEW BUSINESS [ ] Staff 14. ECONOMIC DEVELOPMENT MARKETING PROGRAM - The Economic Development Administration (EDA) awarded a (] Speakers grant to the City of Santa Clarita of $300,000'm marketing funds to be used over a three year period for the purpose of promoting [ ] Motion attraction and retention of business approved by the EDA. RECOMMENDED ACTION: Authorize the establishment of [ ] Discussion Account No. 01-5005 (3211-8110) for EDA marketing funds, appropriate $100,000 to this new account, and authorize staff to [ ] Vote implement economic development program activities. 15. 1996-97 MID - YEAR BUDGET REVIEW AND REPORT OF [ ] Staff ACCOMPLISHMENTS.- RESOLUTION NOS. 96.144 AND 96-147 - Each year at this time City staff takes the opportunity [ ] Speakers to review the City's adopted budget to determine if any adjustments are necessary. In addition, staff also reviews its [ ] Motion accomplishments during the first half of the fiscal year and presents the major accomplishments to City Council. [ ] Discussion RECOMMENDED ACTION: Adjust FY 1996-97 budgeted revenues and expenditures for various funds in the amount [ ] Vote specified; adopt Resolution No. 96-144 which amends and adopts the Personnel. Rules providing for the - establishment of regulations governing the personnel system; adopt Resolution No. 96-147 which provides for the compensation of the employees of the City, [ ] Staff 16. PROGRESS REPORT AND EVALUATION OF THE CITIZENS TRANSPORTATION ADVISORY COMMITTEE - [ ] Speakers The Citizens Transportation Advisory Committee (CTAC) was formed in June 1992. The City Council requested a progress [ ] Motion report and an evaluation of the effectiveness of this committee, which is the subject of this report. RECOMMENDED ACTION: [ ] Discussion Review the revised Standard Operating Procedure for the Citizens Transportation Advisory Committee and provide any [ ] Vote direction if desired. 7 [ ] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote 17. COUNTY SANITATION DISTRICT - Upon yearly reorganization of the Mayor, the Council updates the County Sanitation District Directors. The incoming Mayor is automatically a Director of the Sanitation District, pursuant to Section 4730 of the California Health and Safety Code. RECOMMENDED ACTION: Council appoint a second Director and an alternate to the County Sanitation District and direct the City Clerk to submit this information to the Sanitation District. [ ] Staff 18. STATUS REPORT ON LANDFILL/SOLID WASTE ISSUES #3 - The City Council has assured the public that they will not [ ] Speakers lose momentum in the fight against Elsmere and that they will continue their efforts at educating and lobbying other cities in [ ] Motion Los Angeles County. This report updates the status of contract close out; hiring additional personnel; the siting element; status [ 1 Discussion of Elsmere permit; status of Forest Service EIS; and an update on a possible conference in early 1997. RECOMMENDED [ ] Vote ACTION: Receive and discuss up-to-date information and discuss any potential actions. 19. WAIVER OF ATTORNEY- CLIENT PRIVILEGE -During the (] Staff period of October, 1993 until November, 1996, the City employed the consulting services of Bill Hussey and Associates (BHA) for [ ] Speakers purposes of assisting the City in its opposition efforts regarding the proposed Elsmere Solid Waste Management Facility. As the [ J Motion original 190 million ton landfill project which was anticipated to be the. focus of a potential litigation has, in effect, been [ ] Discussion eliminated, the potential for litigation no longer exists. It is now appropriate to waive the Attorney - Client Privilege on matters [ ] Vote related to the activities of Bill Hussey and Associates. There are three general categories of documents: 1) documents presently in possession of the City; 2) older documents held by the City which have been sent to off-site storage; and 3) documents presently in the possession of BHA. RECOMMENDED ACTION: Waive the Attorney -Client Privilege on those documents relating to Bill Hussey and Associates as outlined under category 1. Direct the staff and City Attorney to retrieve documents as outlined under categories 2 and 3, review and release for public review. 9 COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT City Council Study Session - January 7, 1997 - 7 p.m. - Orchard Room, 1st Floor, City Hall 9