HomeMy WebLinkAbout1996-05-28 - MINUTES - REGULAR (2)ROLL CALL All Councilmembers were present.
r APPROVAL OF AGENDA It was moved by Smyth and seconded by Darcy to approve the
agenda.
Hearing no objections, it was so ordered.
APPROVAL OF MINUTES It was moved by Smyth and seconded by Darcy to approve the
minutes of May 14, 1996, as amended.
Hearing no objections, it was so ordered.
AWARDS Mayor Boyer presented the winners of the Earth Day Poster Contest
/RECOGNITIONS and a proclamation to Mary Mocogliano for Stand for Children Day
on June 1, 1996.
ITEM 1
CONSENT CALENDAR
LYONS AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT NO- 96-076 - PROJECT
ACCEPTANCE - On October 10, 1995, Council awarded a contract for the subject project to DBX,
Inc. This work was completed on April 29, 1996. Accept work performed, direct City Clerk to file
Notice of Completion and direct staff to release 10% retention 35 days after Notice of Completion is
recorded.
MINUTES OF REGULAR MEETING
CITY OF SANTA CLARITA
CITY COUNCIL
6.30 P.M.
MAY 28, 1996
CALL TO ORDER
Mayor Boyer called the meeting to order at 6:33
p.m..
CLERK'S
ANNOUNCEMENT
City Clerk, Donna Grindey, announced that anyone wishing to
address an item on the agenda should fill
out a speakers' slip and
submit it to the City Clerk before the item is discussed.
EXECUTIVE SESSION
This time has been set aside for Councilmembers to review the
agenda and obtain any further information that may be needed.
This session is open to the public.
INVOCATION
Mayor Pro -tem Smyth gave the invocation.
PLEDGE OF
Mayor Pro -tem Smyth the Pledge of Allegiance.
ALLEGIANCE
ROLL CALL All Councilmembers were present.
r APPROVAL OF AGENDA It was moved by Smyth and seconded by Darcy to approve the
agenda.
Hearing no objections, it was so ordered.
APPROVAL OF MINUTES It was moved by Smyth and seconded by Darcy to approve the
minutes of May 14, 1996, as amended.
Hearing no objections, it was so ordered.
AWARDS Mayor Boyer presented the winners of the Earth Day Poster Contest
/RECOGNITIONS and a proclamation to Mary Mocogliano for Stand for Children Day
on June 1, 1996.
ITEM 1
CONSENT CALENDAR
LYONS AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT NO- 96-076 - PROJECT
ACCEPTANCE - On October 10, 1995, Council awarded a contract for the subject project to DBX,
Inc. This work was completed on April 29, 1996. Accept work performed, direct City Clerk to file
Notice of Completion and direct staff to release 10% retention 35 days after Notice of Completion is
recorded.
ITEM 2
CONSENT CALENDAR
SAN FERNANDO ROAD (STATE ROUTE 126, PHASES III AND MPLACERTTA CREEK
BRIDGE IMPROVEMENTS - PROJECT NO. 96-27 - BID AWARD - This project involves bridge
barrier modification as part of the San Fernando Road Project and the sidewalk installation
between Circle J Ranch Road and Placenta Creek Bridge. Award contract to Steven Rodgers in
amount of $23,960.50; authorize $53,608.50 for Change Order No. 1; authorize $8,000 in
contingency expenditure should additional change orders be necessary; funds for expenditures
budged for in Acct. #16-96027-227; authorize City Manager to execute contract documents.
ITEM 3
CONSENT CALENDAR
SANTA CLARITA DRAINAGE BENEFIT ASSESSMENT AREA 3, TRACT NO. 36496.
ANNUAL
6496-
ANNUAL ASSESSMENT FOR FISCAL YEAR 1996-97 - This item is to submit the Annual
Engineer's report and to establish a date for the required public hearing to consider comments for
the proposed annual assessment for Drainage Benefit Assessment District No. 3. The proposed
assessment for 1996-97 is $122.47 per unit, the same as last year. Establish June 25, 1996 as date
of public hearing and direct City Clerk to publish notices.
ITEM 4
CONSENT CALENDAR
PUBLIC INFORMATION MEETING - SANTA CLARITA DRAINAGE ASSESSMENT AREA
18, TRACT NO. 44965 - ANNUAL ASSESSMENT FOR FISCAL YEAR 1996.97 - This item is to
submit the Annual Engineer's report and to establish a date for the required public hearing to
consider comments for the proposed annual assessment for Drainage Benefit Assessment District
No. 18. The proposed assessment for 1996-97 is $159.00 per unit, the same as last year. Establish
June 25, 1996, as date of public hearing and direct City Clerk to publish notices.
ITEM 5
CONSENT CALENDAR
PUBLIC INFORMATION MEETING - SANTA CLARITA DRAINAGE ASSESSMENT AREA
18, TRACT NO. 44965 - ANNUAL ASSESSMENT FOR FISCAL YEAR 1996-97 - This item is to
submit the Annual Engineer's report and to establish a date for the required public hearing to
consider comments for the proposed annual assessment for Drainage Benefit Assessment District
No. 18. The proposed assessment for 1996-97 is $159.00 per unit, the same as last year. Establish
June 25, 1996, as date of public hearing and direct City Clerk to publish notices.
ITEM 6
CONSENT CALENDAR
SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO.1 CONSISTING OF FOUR
ZONES - DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS - RESOLUTION
N0.96.63 - This item is to submit the Annual Engineer's report and to establish a date for a public
hearing to consider comments for the proposed annual assessment for Landscape Maintenance
District No. 1. Adopt Resolution No. 96-63 preliminarily approving Engineer's Report and setting
public hearing date for June 25, 1996.
ITEM 7
CONSENT CALENDAR
EE@ LANDSCAPE MAINTENANCE DISTRICTS ESTABLISHING EXPENDITURE ACCOUNTS
AND APPROPRIATING FUNDS FOR FY 1995-96 - Each fiscal year the Council determines and
imposes the assessments for the City's landscape maintenance districts. An engineer's report
determines assessments for each landscape zone and is submitted to and approved by City Council.
Appropriate $55,600 for purposes of performing landscape maintenance activities into LMD #1 -Acct.
46-5901-227, $5,000; LMD #2 -Acct. 46-5902-227, $14,112; LMD #3 -Acct. 6-5903-227, $33,188; LMD
#4 -Acct. 46-5904-227, $3,300.
ITEM 8
CONSENT CALENDAR
AUTHORIZATION TO INCREASE A PROFESSIONAL SERVICES CONTRACT WITH
RINCON CONSULTANTS TO COMPLETE THE FOCUSED ENVIRONMENTAL IMPACT
REPORT (EIR) FOR THE HUNTER'S GREEN DEVELOPMENT AND GOLF COURSE
PROJECT LOCATED IN SAND CANYON (MASTER CASE NO. 95-049) - As a result of the
recent applicant initiated project modifications, staff is requesting an increase in the amount of
$20,240, to the professional services contract with Rincon Consultants. Authorize amendment to
approved contract in amount of $20,240; funds available in Acct. 20-2260.
ITEM 9
CONSENT CALENDAR
NEWHALL COMMUNITY CENTER. PROJECT ACCEPTANCE - Notice of Completion for
work at the Newhall Community Center. Accept project and direct City Clerk to record Notice of
Completion.
ITEM 10
CONSENT CALENDAR
COMMISSION APPOINTMENTS - As provided in the Santa Clarita Municipal Code and
pursuant to Council policies, this item is on the agenda to declare two vacancies on the Parks &
Recreation Commission and two vacancies on the Planning Commission. Award bid to Victor Buick
GMC and authorize staff to purchase truck from funds appropriated to Acct. 51-5600-402 in amount
of $31,188.99.
ITEM 11
CONSENT CALENDAR
COMMISSION APPOINTMENTS - As provided in the Santa Clarita Municipal Code and
pursuant to Council policies, this item is on the agenda to declare two vacancies on the Parks &
Recreation Commission and two vacancies on the Planning Commission. Declare vacancies and
approve appointment process.
ITEM 12
CONSENT CALENDAR
75 COMPUTER UPGRADES - The City desires to upgrade 75 286/386 PC clones. An invitation to
bid was issued on April 11, 1996. The sealed bids were received and opened on May 1, 1996. The
low bid to upgrade these systems per the specifications listed is $65,372.17. The company is New
Technologies. Approve moving forward with upgrades at cost of $65,372.17 through New
Technologies and authorize City Manager to sign all documents and contracts; monies are part of
95-96 budget to be paid out of Acct. 01-4620-402.
ITEM 13
CONSENT CALENDAR.
CHECK REGISTER NO. 19, AND 20 - RESOLUTION NO. 96-71- Resolution approves and
ratifies payment the demands presented in the check registers. Adopt Resolution 96-71.
It was moved by Smyth and seconded by Heidt to approve the
consent calendar.
On roll call vote:
Ayes: Darcy, Heidt, Klaiic, Smyth, Boyer
Noes: None
Absent: None
Excused: None
Motion carried.
ITEM 14
Steve Stark, Director, Administrative Services, reported that
NEW BUSINESS
the Golden Valley Assessment District 92-2 was formed by the
GOLDEN VALLEY
City in 1992 for the purpose of acquiring public road
ASSESSMENT DISTRICT
improvements to be completed by five developers. This item is
92-2 UPDATE
on the agenda to provide City Council an update of the status of
MONTE DRIVE E/O
the Golden Valley Assessment District 92-2. Mr. Stark also
MCBEAN PARKWAY
explained questions and answers from a May 13, 1996, meeting
AND EL PASEO DRIVE -
with the Golden Valley Homeowners.
Following discussion regarding the roadway to Sierra Highway;
number of families assessed; petition received; it was moved by
Smyth and seconded by Majic to accept report for informational
purposes only.
4
With no objections, it was so ordered.
ITEM 15
Bahman Janka, Traffic Engineer, reported that the proposed No
NEW BUSINESS
Parking Overnight (10:00 p.m. to 4:00 a.m.) Restriction along
pARKINC,
Del Monte Drive E/O McBean Parkway is as a result of a recent
RESTRICTIONS ON DEL
community meeting to address concerns regarding parked RV's
MONTE DRIVE E/O
or other commercial vehicles on City streets. This location was
MCBEAN PARKWAY
chosen as the pilot project because it is being utilized as a park -
AND EL PASEO DRIVE -
and -ride area by transit commuters to Los Angeles. The
parking restrictions would eliminate the RV/oversized
RESOLUTION NOS. 96.73
proposed
vehicle parking on this segment of the road for a long duration
AND 96-77
and would provide on -street parking spaces for the transit
users. To improve the safety of motorists in the area, other
parking restrictions are also recommended on Del Monte Drive
4
and El Paseo Drive.
Following discussion regarding RV storage; consideration of
Valley St. south of Lyons in front of Senior apartments and
Wiley Canyon, east of Old Orchard, it was moved by Smyth
and seconded by Darcy to adopt Resolution Nos. 96-73
establishing No Parking Overnight (10:00 P.M. to 4:00 a.m.)
along the north side of Del Monte Dr., from McBean Pkwy to
350 feet east of El Paseo Drive; and 96-77 establishing "No
Stopping Zones" along Del Monte Dr. south side, from 300 ft.
East of El Paseo Dr. to Huerta Dr.; El Paseo Dr., north side, 60
ft. west of to 115 ft. east of Tierra Dr.; El Paseo Dr., south
side, 100 east of Baleria Ct.; El Paseo Dr., north side, from 60 ft.
west of to 100 east of Capistrano Ct.; and El Paseo Dr., north
side, 100 ft. east of Via Rosa Linda; and provide direction as
appropriate on how to deal with this issue on a Citywide basis.
On roll call vote:
Ayes: Smyth, Darcy, Majic, Heidt, Boyer
Noes: None
Excused: None
Absent: None
Resolution Nos. 96-73 & 96-77 adopted
ITEM 16
NEW BUSINESS
1!
Dennis Welch, Street Supervisor, introduced Crew Leader,
Bernie Bugarin, who reported that over the past three
SIDEWALK
REPLACEMENT
years,
City staff have reduced the sidewalk replacement waiting list
from five to two This
PRESENTATION
years. informational report will focus on
how we accomplish this goal, and the slide presentation will
illustrate how the Street Maintenance Division of the Public
Works Department interacts with the neighborhoods in which
they work.
ITEM 17
NEW BUSINESS
AWARD OF CONTRACT
FOR TRANSIT
SERVICES AND
MAINTENANCE
Report was received.
Dennis Luppens, Administrative Assistant Public Works,
reported that the Transit division issued a Request for
Proposals (RFP) on February 13, 1996, for the operation of
transit services and vehicle maintenance. Five proposals were
appropriately submitted by April 29, 1996. All proposals were
reviewed by a size -member Evaluation Panel based upon the
criteria set forth in the RFP. Four of five proposals submitted
were determined to be responsive. After independent review of
written proposals, the Evaluation Panel interviewed proposed
management teams from four prospective firms on May 9, 1996.
Each panel member then submitted written evaluations, with
ITEM 18
NEW BUSINESS
CITY ATTORNEY
LETTER
appropriate scores, on May 14, 1996. Scores were tallied in
accordance with the methodology set forth in the RFP, as
shown. Mr. Luppens introduced Ron Kilcoyne, Transportation
Manager, who explained the RFP process, the evaluators, and
scoring method used to determine the most responsible and
responsive proposer. James Wagoner and Jeff O Keefe,
ATC/Vancom, Inc., made a brief presentation to Council.
Addressing the Council on this issue was: William Forsythe,
President and CEO of Forsythe Inc. and written comments
received from Carl Panino.
Following discussion regarding other cities with Para -transit
Transportation; current ATE drivers and percentage hired by
ATC; ratings; sealed proposals, it was moved by Heidt and
seconded by Smyth to approve the award of contract for Transit
Services and Maintenance to ATC/Vancom, Inc. as the most
responsible and responsive proposer, and authorize the City
Manager to execute a five-year contract in the amount of
$29,306,850, plus an annually negotiated increase not to exceed
the increase in the Los Angeles Area Consumer Price Index,
allocated from Account Nos. 55-7001-227, 55-7002-227, 65-
7003-227, and 55-7005-227.
On roll call vote:
Ayes: Heidt, Smyth, Darcy, Klajic, Boyer
Noes: None
Excused: None
Absent: None
Motion carried.
Mayor, Carl Boyer, reported that on May 7, 1996 the City
Attorney prepared a letter regarding the ability to control
criticism of City staff and others. The letter, prepared at the
request of Council member Smyth, was transmitted to staff
under the condition of attorney/client privilege.
Those addressing the Council on this issue were: Andy Martin,
John Steffen, and Ed Dunn and one written comment received
from Larry Bird.
It was moved by Smyth and seconded by Klajic to waive
attorney/client privilege of the letter.
On roll call vote:
Ayes: Smyth, Klajic, Darcy, Heidt, Boyer
0
Noes: None
Excused: None
Absent: None
Motion carried.
STAFF COMMENTS
Ken Pulskamp, Assistant City Manager, announced study
sessions will be held of June 3rd and June 6th for the 1996-97
budget, at 6:30 p.m. and a regular study session June
on 4th at
7:00 p.m.
COUNCILMEMBER
COMMENTS
Councilmember Darcy gave to each Councilmember a Contract
Cities Report.
Councilmember Smyth responded to a public comment on item
18 that staff is working for a living and should be treated with
dignity and if berated this is unacceptable.
He also stated he
did not allude to free speech with his
previous comments.
Councilmember Klsjic announced the Pride Committee thank
you party on May 30th.
CLOSED SESSION
The closed session, Conference with legal counsel, Government
Code 54966.9(a), pending litigation, Walter Greer et al vs City
of Santa Clarita, was canceled and therefore no action
taken. was
ADJOURNMENT
At 8:22 p.m., it was moved by Heidt and seconded by Smyth to
adjourn the meeting to June 3rd, 6:30 p.m., in the Orchard
Rooms, and to also adjourn in memory Julio
of Nunez.
With no objections, it was so ordered.
MAYOR
A ST:
CLE