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HomeMy WebLinkAbout1996-12-10 - MINUTES - SPECIAL REGULAR (2)T MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 5:30 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. DECEMBER 10, 1996 CALL TO ORDER Mayor Boyer called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Boyer led the Pledge of Allegiance. REMARKS BY MAYOR Mayor Boyer presented his outgoing remarks to the Council and the public. MAYOR MAKES Mayor Boyer made presentations to the Council for their support PRESENTATION TO COUNCILMEMBERS over the past year. MAYOR TURNS GAVEL Mayor Boyer turned the gavel over to the City Clerk. OVER TO CITY CLERK COUNCIL & CITY City Manager, George Caravalho, presented the Mayor with a gift MANAGER MAKE from the staff. Mayor Pro -Tem Smyth presented a plaque to the PRESENTATIONS TO Mayor from the Council. MAYOR CITY CLERK OPENS City Manager/City Clerk, George Caravalho, opened nominations. It NOMINATIONS FOR was moved by Heidt and seconded by Darcy to nominate MAYOR FOR 1996 Councilmember Smyth for Mayor. Hearing no objections, it was so ordered. CITY CLERK SWEARS IN City Manager/City Clerk, George Caravalho, administered the oath of MAYOR office and turned the gavel over to Mayor Smyth. MAYOR OPENS Mayor Smyth opened nominations for Mayor Pro -Tem. It was moved NOMINATIONS FOR by Boyer and seconded by Klajic to nominate Councilmember Heidt. MAYOR PRO -TEM Hearing no objections, it was so ordered. MAYOR GIVES Mayor Smyth gave his acceptance speech and goals for 1997. ACCEPTANCE SPEECH & GOALS FOR 1996 PUBLIC PARTICIPATION A presentation was made to Mayor Boyer from Linda Johnson, Assistant to Assemblyman George Runner. RECESS At 5:56 p.m., Mayor Smyth recessed to the reception. RECONVENE Mayor Smyth recessed the reception to the regular meeting of the City Council at 6:30 p.m. EXECUTIVE SESSION The Executive portion of the City Council meeting has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. CLERK'S Deputy City Clerk, Geri Davis, announced that anyone wishing to ANNOUNCEMENT address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. INVOCATION Mayor Pro -Tem Heidt introduced choral group "Voices of the Canyons" who sang several holiday songs. APPROVAL OF AGENDA It was moved by Boyer and seconded by Majic to approve the agenda with the exception of item 3 which was pulled for discussion, and item 4 which was continued to the January 14, 1997, City Council meeting. Upon further discussion of Item 3, it was moved by Boyer and second by Majic to continue Item #3 to an adjourned meeting on Saturday morning, December 14, 1996, 9:30 a.m. in the Council Chambers; and to add subsequent need Items 20 and 21 which arose after the posting of the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES It was moved by Boyer and seconded by Heidt to approve the minutes of November 12 and November 26, 1996. With no objections, it was so ordered. RECESS At 7:04 p.m., Mayor Smyth recessed to the Newhall Redevelopment Agency meeting. (See Newhall Redevelopment Agency minutes) RECONVENE At 7:10 p.m. Mayor Smyth reconvened to the regular meeting of the City Council. ITEM 1 CONSENT CALENDAR SOLEDAD CANYON ROAD TRAFFIC SIGNAL INTERCONNECT PROJECT NO. 95-023 - PROJECT ACCEPTANCE - On October 10, 1995, Council awarded a contract for the subject `A project to Taft Electric. The work was completed to the satisfaction of the City Engineer on June P' 24, 1996, for a total construction cost of $273,431.84. Accept the work performed by Taft Electric, direct the City Clerk to file the Notice of Completion for the project, and direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. ITEM 2 CONSENT CALENDAR SANTA CLARITA METROLINK STATION IMPROVEMENTS - PHASE II - PROJECT NO. 96-087 - PROJECT ACCEPTANCE - Improvement include landscaping, a new stairway, canopy upgrades, and a new security building. This construction effort is being undertaken to meet the needs of the City's expanding transit operations. This project was completed to the satisfaction of the City Engineer on November 19, 1996. Accept Phase II of the project and direct the City Clerk to record the Notice of Completion. Direct staff to release the amount deducted from the final estimate and retained 35 days after the Notice of Completion is recorded, except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment. ITEM 3 CONSENT CALENDAR MCBEAN PARKWAY STREET IMPROVEMENTS: WEST SIDE OF MCBEAN PARKWAY FROM VALENCIA BOULEVARD TO THE SANTA CLARA RIVER - PROJECT NO. 95069 - ADVERTISE FOR BIDS - This project includes the installation of street lights, curb, gutter, sidewalk, parkway landscaping and traffic signal modifications along the west side of McBean Parkway from Valencia Boulevard to the Santa Clara River, and modification of the median on 7 McBean north of Magic Mountain Parkway. Approve the plans and specifications for this project and authorize the advertising for bids. This item was continued to Saturday, December 14, 1996, 9:30 a.m., Council Chambers. ITEM 4 CONSENT CALENDAR PARCEL MAP 20795 - APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - The Tentative Parcel Map No. 20795 was approved by the Planning Commission on February 20, 1990 by Tentative Parcel Map No. 20795 and Conditional Use Permit 89-002 as the parent map for the Valencia Town Center project. This map represents the final phase of that approval. The property consists of 38.83 acres and is being subdivided into five parcels. The property is zoned commercial and will be the site of the new Hotel/Conference Center, and the Spectrum Club. This building is currently under construction. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the fact sheet. The map has been checked to the satisfaction of the Director of Building and Engineering Services. Approve the map; accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map. This item was continued to the meeting of January 14, 1997. ITEM 5 r CONSENT CALENDAR PARCEL MAP 22141- APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - The Tentative Parcel Map No. 22141 was approved by the Planning Commission on April 7, 1992. The property is located west of Sand Canyon Road between Valley Ranch Road and Warmuth Road. The property consists of 8.13 acres and is being subdivided into four parcels. The property will be used for single family residences. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the fact sheet. The map has been checked to the satisfaction of the Director of Building and Engineering Services. Approve the map; accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map. ITEM 6 CONSENT CALENDAR A JOINT RESOLUTION OF NEGOTIATED PROPERTY TAX TRANSFER FOR ANNEXATION NO. 1992-04 (NORTHBRIDGE ANNEXATION) - RESOLUTION NO. 9c).143. A 6.143 - A Joint Resolution of Negotiated Property Tax Transfer to be adopted by the City Council for Annexation No. 1992-04 (Northbridge Annexation). Annexation No. 1992-04 is a proposal to annex 743 acres of inhabited land to the City. The property is located north of Newhall Ranch Road and east of McBean Parkway, north of the existing City limits. Adopt Resolution No. 96-143 for transmittal to the Local Agency Formation Commission (LAFCO) and action by the Los Angeles County Board of Supervisors. ITEM 7 CONSENT CALENDAR A JOINT RESOLUTION OF NEGOTIATED PROPERTY TAX TRANSFER FOR ANNEXATION NO. 1992-03 (SECO CANYON ANNEXATION) - RESOLUTION NO. 96-145 - A Joint Resolution of Negotiated Property Tax Transfer to be adopted by the City Council for Annexation No. 1992-03 (Seco Canyon Annexation). Annexation No. 1992-03 is a proposal to annex 425 acres of inhabited land to the City. The property is located north of Copper Hill Drive and east and west of Seco Canyon Road adjacent to the existing City limits. Adopt Resolution No. 96-145 for transmittal to the Local Agency Formation Commission (LAFCO) and action by the Los Angeles County Board of Supervisors. ITEM 8 CONSENT CALENDAR APPROVE DRAWINGS AND SPECIFICATIONS AND AWARD CONTRACT FOR SANTA CLARITA VALLEY CHAMBER OF COMMERCE TENANT IMPROVEMENTS - PROJECT NO. GS -96.97-06 - On September.20, 1996 the City entered into a lease renewal agreement with the Santa Clarita Valley Chamber of commerce with an occupancy date of February 1, 1996 for the. new space. This lease renewal secures the Chambers tenancy in City Hall for another five years and increases the total number of square footage leased by the Chamber. In computing the net effective rate the City agreed to provide a tenant improvement allowance of $75,000. These funds will be used for the completion of those modifications required to remodel the space to the Chamber's specifications. Results of the bid opening and the recommended actions will be !9 presented at the Council meeting as a supplemental report. Jesse made presentation of bid results. ITEM 9 CONSENT CALENDAR 6-30-96 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER. Diehl, Evans and Company has completed its audit of the City's Comprehensive Annual Financial Report for fiscal year ending June 30, 1996. An unqualified opinion was issued by the auditors which represents the best level of opinion an organization can receive on its audited financial statements. As part of the audit engagement, the auditors prepared a management letter commenting on the City's internal control structure and its operations with recommendations for areas of improvement. This letter incorporates the City's response to the auditors' suggestions. Receive Comprehensive Annual Financial Report and Management Letter for FYE 6-30-96. ITEM 10 CONSENT CALENDAR REPORT ON THE STATUS OF THE GENERAL PLAN CIRCULATION ELEMENT AMENDMENT - At the September 3, 1996 meeting, Council authorized the City Manager to execute an agreement with the environmental consultant to prepare the Environmental Impact Report (EIR) for the Circulation Element Amendment. Receive and file update report on the status of the Circulation Element Amendment. ITEM 11 CONSENT CALENDAR CHECK REGISTER NOS. 46 AND 47 - RESOLUTION N0.96.146 - This resolution approves and ratifies payment the demands presented in the check register. Adopt Resolution No. 96-146. It was moved by Boyer and seconded by Darcy to adopt the consent calendar as amended. Hearing no objections it was so ordered. ITEM 12 Carl Newton, City Attorney, recommended that this item be UNFINISHED BUSINESS continued so that staff may explore alternatives. SOLICITATION OF EMPLOYMENT OR It was moved by Boyer and seconded by Heidt to continue this BUSINESS FROM item to the meeting of February 11, 1997. PUBLIC STREETS WITHIN THE CITY Hearing no objections, it was so ordered. PROHIBITED ITEM 13 Rick Putnam, Director, Parks, Recreation and Community UNFINISHED BUSINESS Services, reported that this item is for the Land lease with the CITY CENTRAL PARK Castaic Lake Water Agency for Phase I Development of the City PHASE I - LAND LEASE Central Park Site, east of Bouquet Canyon Road and north of APPROVAL Alamogordo Road. It was moved by Boyer and seconded by Matijic to approve entering into a land lease with the Castaic Lake Water Agency for Phase I of the City Central Park Site. Hearing no objections, it was so ordered. ITEM 14 Mike Haviland, Marketing and Economic Development Manger, NEW BUSINESS reported that the Economic Development Administration (EDA) ECONOMIC awarded a grant to the City of Santa Clarita of $300,000 in DEVELOPMENT marketing funds to be used over a three year period for the MARKETING PROGRAM - purpose of promoting attraction and retention of business approved by the EDA. It was moved by Klajic and seconded by Heidt to authorize the establishment of Account No. 01-5005 (3211-8110) for EDA marketing funds, appropriate $100,000 to this new account; authorize staff to implement economic development program activities; return with this item to the study session of January 7, 1997, to discuss the remaining $200,000. Hearing no objections, it was so ordered. ITEM 15 George Caravalho, City Manager, reported that each year at NEW BUSINESS this time City staff takes the opportunity to review the City's 1996-97 MID - YEAR adopted budget to determine if any adjustments are necessary. BUDGET REVIEW AND In addition, staff also reviews its accomplishments during the REPORT OF first half of the fiscal year and presents the major ACCOMPLISHMENTS - accomplishments to City Council. RESOLUTION NOS. 96-144 AND 96-147 It was moved by Boyer and seconded by Darcy to adjust FY 1996-97 budgeted revenues and expenditures for various funds in the amount specified; adopt Resolution No. 96-144 which amends and adopts the Personnel Rules providing for the establishment of regulations governing the personnel system; adopt Resolution No. 96-147 which provides for the compensation of the employees of the City. On roll call vote: Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None Excused: None Absent: None Resolution 96-144 and 96-147 adopted. RECESS Mayor Smyth recessed the meeting a 8:12 p.m RECONVENE Mayor Smyth reconvened the meeting at 8:29 p.m. D r^ ITEM 16 George Caravalho, City Manager, reported that the Citizens I NEW BUSINESS Transportation Advisory Committee was formed in June 1992, PROGRESS REPORT AND and gave an update and evaluation of the effectiveness of this EVALUATION OF THE committee. CITIZENS TRANSPORTATION Addressing the Council on this item was Vera Johnson, Connie ADVISORY COMMITTEE Worden-Roberta, Valerie Thomas. It was moved by Heidt and seconded by Boyer to continue this item to the meeting of January 14, 1997. Hearing no objections, it was so ordered. ITEM 17 Mayor Smyth reported that upon yearly reorganization of the NEW BUSINESS Mayor, the Council updates the County Sanitation District COUNTY SANITATION Directors. The incoming Mayor is automatically a Director of DISTRICT the Sanitation District, pursuant to Section 4730 of the California Health and Safety Code. It was moved by Klgjic and seconded by Darcy to appoint Mayor Smyth as Chairman, Councilmember Heidt as second Director and Councilmember Darcy as an alternate to the County Sanitation District and direct the City Clerk to submit this information to the Sanitation District. Hearing no objections, it was so ordered. ITEM 18 City Manager, George Caravalho, reported that the City Council NEW BUSINESS has assured the public that they will not lose momentum in the STATUS REPORT ON fight against Elsmere and that they will continue their efforts at LANDFILUSOLID WASTE educating and lobbying other cities in Los Angeles County. This ISSUES #3 report updates the status of contract close out; hiring additional personnel; the siting element; status of Elsmere permit; status of Forest Service EIS; and an update ona possible conference in early 1997. Council received report ITEM 19 City Attorney, Carl Newton, reported that during the period of NEW BUSINESS October, 1993 until November, 1996, the City employed the WAIVER OF ATTORNEY consulting services of Bill Hussey and Associates (BHA) for CLIENT PRIVILEGE purposes of assisting the City in its opposition efforts regarding the proposed Elsmere Solid Waste Management Facility. As the original 190 million ton landfill project which was anticipated to be the focus of a potential litigation has, in effect, been eliminated, the potential for litigation no longer eirists. It is now appropriate to waive the Attorney - Client Privilege on t matters related to the activities of Bill Hussey and Associates. There are three general categories of documents: 1) documents presently in possession of the City; 2) older documents held by the City which have been sent to off-site storage; and 3) documents presently in the possession of BHA. It was moved by Boyer and seconded by Darcy to waive the Attorney -Client Privilege on those documents relating to Bill Hussey and Associates as outlined under category 1. Direct the staff and City Attorney to retrieve documents as outlined under categories 2 and 3, review and release for public review. On roll call vote: Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None Excused: None Absent: None Motion carried. ITEM 20 Mayor Smyth reported that this item is for the purpose of SUBSEQUENT NEED appointing a member to the Greater Los Angeles County Vector APPOINTMENT OF A Control District. MEMBER TO THE GREATER LOS ANGELES It was moved by Darcy and seconded by Boyer to appoint COUNTY VECTOR Councilmember Heidt. CONTROL DISTRICT Hearing no objections, it was so ordered. ITEM 21 Ron Kilcoyne, Transportation Manager, reported that Santa SUBSEQUENT NEED Clarita Transit has been experiencing severe overcrowding on ACQUISITION OF THREE may local bus routes primarily as a result of high school and USED TRANSIT BUSES TO junior high school students using the transit system to travel to RELIEVE and from school OVERCROWDING ON SANTA CLARITA The City has been searching for suitable buses that would be TRANSIT'S LOCAL both reliable and also could be acquired with the limited NETWORK resources available for purchase. Staff has narrowed down the possible vehicle choices to two likely possibilities: three 1969 school buses leased from the Hart Unified School District, or three 1981 Grumman transit buses acquired from Sonoma County Transit. It was moved by Heidt and seconded by Boyer to approve the appropriation of funds in the amount of $34,798 from account number 205/5135 Proposition C BSIP to account number 5400/8081 Local Bus Contractual Service to increase service hours to relieve overcrowding; $18,000 from account number 206/5140 Propositior_ A Local Return to account number 5400/7704 to acquire three used transit buses from Sonoma County Transit; and $66,000 from account number 206/5140 Proposition A Local Return to account number 5400/7332 Equipment Maintenance and Supplies to prepare these buses for service. On roll call vote: Ayes: Darcy, Heidt, Majic, Boyer, Smyth Noes: None Excused: None Absent: None Motion carried. .#rails' �07P `r n Perp C [rxnI WtUnr; pPr mm c',Itre 5/ /t)7 fccm R:n Kilmyne COMMITTEE REPORTS Councilmember Darcy stated that the North County Transportation Committee will meet on Thursday, December 19, 1996, at City Hall, and the Mayors Committee on Disabilities will be on December 11, 1996, in the Council Chambers. Councilmember Boyer reported on the National League of Cities. j STAFF COMMENTS None 4 l COUNCILMEMBER None COMMENTS ADJOURNMENT At 9:30 p.m., it was moved by Boyer and seconded by Heidt to adjourn to the City Council Meeting on Saturday, December 14, 1996, 9:30 a.m., City Council Chambers and December 16, 1996, thereafter, at 7:30 a.m., College of the Canyons. muodano.es Hearing no objections, it was so ordered. 0