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Home My WebLink About1996-06-25 - RESOLUTIONS - PERSONNEL RULES (2)RESOLUTION NO. 96-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AMENDING AND ADOPTING THE PERSONNEL RULES PROVIDING FOR THE ESTABLISHMENT OF REGULATIONS GOVERNING THE PERSONNEL SYSTEM WHEREAS, Section 5 of Ordinance 88-52 of the City of Santa Clarita requires the City Council to adopt and amend as necessary Personnel Rules; and WHEREAS, Section 5 of Ordinance 88-52 of the City of Santa Clarita requires that these rules establish regulations governing the personnel system; and WHEREAS, Ordinance 88-52 was adopted on January 10, 1989; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as follows: SECTION 1. The Personnel Rules attached hereto are hereby adopted and amended. SECTION 2. That the City Clerk shall certify the adoption of this resolution. PASSED AND ADOPTED by the City Council of the City of Santa Clarita at a regular meeting held on the 25 day of June 1996. i •• ATTEST: ITY CLE K STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS CITY OF SANTA CLARITA ) I, Donna M. Grindey. City Clerk, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 25 day of June 1996, by the following vote of the Council: AYES: COUNCILMEMBERS: Smyth, Darcy, Heidt, Klajic, Boyer NOES: COUNCILMEMBERS: Hone ABSENT: COUNCILMEMBERS Hone ITY CLERK RULE X. DISCIPLINARY ACTION Sec. 3. Notice of Discipline: Prior to recommending the imposition of any disciplinary action of -a severity equal to a Suspension of five (51 days or more, the department manager shall issue a Notice of Intent to the employee setting forth the nature of the proposed disciplinary action and any specific charges against the employee. The Notice of Intent shall also inform the employee of their rights to receive copies of the written documents and materials upon which the proposed disciplinary action is based and of their right to respond either orally or in writing within five (5) business days from the date of the issuance of the Notice of Intent. RULE XI. APPEAL PROCEDURE Sec. 1. Request for Disciplinary Hearings: Employees shall have the right to appeal the imposition of disciplinary action of a severity equal to a suspension of five (5) days or more. When an employee requests a disciplinary hearing, the request shall be in writing, signed by the employee or representative and presented to the Personnel Officer within ten (10) business days after the date of the Notice of Imposition of the disciplinary action, if personally served and fifteen (15) days if served by mail. Any such request shall be addressed to the Personnel Officer and shall identify the subject matter of the appeal, the grounds for the appeal and the relief desired by the employee. All disciplinary hearings shall be conducted in private unless the employee requests, in writing, a public hearing. If the employee fails to request a disciplinary hearing within the prescribed time, the employee shall have waived the right to a hearing and all rights to further appeal of the disciplinary action. RULE XIV. ADMINISTRATIVE LEAVES, REPORTS AND RECORDS Sec. 3. Leave of Absence Without Pay: The City Manager, in his/her unrestricted discretion, may grant a regular or probationary employee a Leave of Absence Without Pay or seniority for not to exceed three (3) months. After three (3) months, the Leave of Absence Without Pay may be extended if so authorized. Department heads may grant a regular or probationary employee a Leave of Absence Without Pay for not to exceed one (1) calendar week. -AlLsuch leaves shall be reported to the Personnel Officer. No such leave shall be granted except upon written request of the employee at least thirty (30 d) ays in advance. setting forth the reason for the request. When such advance notice is not practicable. the request must be submitted as much in advance of the date for the Leave of Absence Without Pay ass�no Bible. Employees are required to exhaust all accrued leave time. which theyare eligible to use under the City's policies. prior to becomine eligible for a Leave of Absence Without Pay. The approval of such leaves shall be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time IhLleave was granted or an equivalent position. Failure on the part of an employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty, shall be deemed to be indicates change discharged. Depositing in the United States mail of a first class letter, postage paid, addressed to the employee's last known place of address shall be reasonable notice. SEC. 4. Vacation Leave: The time at which an employee shall take vacation leave shall be determined by the appointing authority with due regard for the wishes of the employee and with particular regard for the needs of service. Regular and Probationary employees shall accrue vacation leave at the rates specified in the City's Salary Resolutions Administrative Policy III -1.1. Vacation accruals for the first and last months of work will be prorated based on the percentage of days in the month the employee is on the payroll. Accumulation of unused vacation leave credit shall not exceed two -hundred (200) hours or two (2) times an employee's annual accrual, whichever is greater. Any amount(s) in excess of those specified herein. shall be converted to pay at the applicable rate and paid out to affected employees in August of each calendar year. Exceptions to this procedure may be made only with the prior authorization of the City Manager. SEC. 6. Family Care and Medical Leave: Leaves shall be granted in accordance with .� provisions of state and federal laws and established City policies and procedures for the administration of such laws. Sec. 7. Sick Leave: A. Accrual: Regular and Probationary employees shall accrue sick leave at the rate specified in the City's Salary Resolution and Administrative Policy III -1.1. Sick leave accruals for the first and last month of work will be prorated based on the percentage of days in the month the employee is on the payroll. E. Itcextive Proerqw.:1Wl1[sTIM=•isirk leave to the City shall be as follows: L Employees calendar who utilize year. based sick leave between Jaunu= I st and November 30th of eac on the following schedule, shall be eligible to convert to cash o vacation amount circumstances amounts accrual in the of time from shall an in excess of last paycheck in December of the same calendar year, th their sick leave balance indicated on said schedule, Under n employee cash out or convert to vacation accrual any sick leave their available balance at the time of payout. indicates change rrr r r• r. r, ,� 1 r•.n ..4 , �M'I �r Sec 11Fitness for Duty av • The appointing authority may place an empjQyCQ on a Fi n ss fo- r Duty Leave- in his/her judgement, an employee is incapacitated to perform the regular functions of the position. The appointing authority shall obtain necessary medical reports prior to taking such action, or in emergencies, pending the outcome of the medical evaluation of the employee's physical and/or mental health as it relates to the performace of his or her work. City ordered medical examinations shall be paid for by the City. RULE XIX. DRUG TESTING Sec -2. Authority for Testing: Only the Personnel Officer or an employee's department head or his/her designee acting in the absence of the department head, my order a drug test. indicates change