HomeMy WebLinkAbout1997-07-08 - AGENDA REPORTS - ANNUAL OFFICE SUPPLY CONTRACT (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
BACKGROUND
AGENDA REPORT
AMana/ger;A��pproval
Item to be presented by:
Jesse Juarros
July 8, 1997
AWARD FY 97/95 ANNUAL CONTRACT FOR OFFICE SUPPLIES.
Administrative Services
The existing office supply contract has been in place for the last three years and staff believed
it would be appropriate to validate the pricing and incorporate improvements in technology
such as on-line catalogs. On May 14, 1997 the City advertised a notice inviting bids on office
supplies. The notice was provided to Bidnet, Santa Clarita Chamber of Commerce, Valencia
Industrial Association and seven vendors who had expressed interest in bidding on the contract.
The invitation to bid requested vendors to quote on a sample of our most common items
representing approximately 20% of our annual business of $50,000. On June 11, 1997 the bid
responses were opened by the City Clerk. The results are provided below. A price verification
sample of 10% of the quoted items was performed to verify the accuracy of the bid responses
and included in the initial ranking. Finally, the top four ranked vendors were rated on a
demonstration of their automated requisitioning and catalog capabilities.
Vendor
Corporate Express
BT Office Products
Office Depot
National Office Supplies
Nationwide Office Supplies
Boise Cascade Office Prod.
Berk's Office Supplies
Location
Discount
Bid
Chatsworth
25%
$9,189.05
Chatsworth
40%
$10,011.40
San Fernando
50%
$10,450.51
Van Nuys
25%
$16,907.52
Reseda
25%
$21,257.08
Garden Grove
50%
$25,200.70
Santa Clarita
Incomplete
$25,918.71
Office Depot had the lowest total price in the 10% price verification sample and when combined
with the discount offered emerged as the lowest bidder. Office Depot alsoranked first in the
evaluation of the software capabilities. Staff recommends awarding the FY 97/98 office supply
contract to Office Depot based on the three criteria (price, discount and software capabilities).
Funds are budgeted in various departmental accounts.
RECOMMENDATION
City Council award the fiscal year 97/98 contract to Office Depot for an amount not to
exceed $50,000 from various accounts and authorize the City Manager to approve all
contract documents and change orders.