HomeMy WebLinkAbout1997-11-25 - AGENDA REPORTS - AWARD CONTR 4 TRUCKS 1 CAR (2)CITY OF SANTA CLARITA
AGENDA REPORT
Lf�'N �40630971114
DATE: November 25, 1997
City Manager Approval:
Item to be presented by:
SUBJECT: AWARD CONTRACT FOR PURCHASE OF FOUR TRUCKS AND
ONE CAR
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council award the contract to George Chevrolet in the amount of $114,637 for the
purchase of four trucks and one car as specified in bid number PS -97-98-05, including selected
options, from account number 5211-8615 for $46,981; account number 1700-8615 for $16,942;
account number 7310-8615 for $26,953 and account number 4321-8615 for $23,761; and
approve budget transfers of $ 3618 from account number 4321-8615 to account number 7310-
8615 and $350 from account number 5211-7312 to account number 5211-8615.
The City Council awarded funds in the FY 97/98 budget for the purchase of new vehicles, five
of which are being purchased at this time. A notice inviting bids was sent to Bidnet, Chamber
of Commerce, Valencia Industrial Association and'advertised in the local newspapers. Bid
packages were sent to twenty-one dealers who responded to the notice, and five bid responses
were received. The following local dealers requested packages but did not submit responses:
Valencia Dodge
Magic Ford
Parkway GMC
SC Auto Brokers
Valencia Nissan.
Ini
-APPROWED Adenda ftem.0-Lo
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PURCHASE OF FIVE VEHICLES
November 25, 1997 - Page 2
On October 30, 1997, the sealed bids were opened and read by the City Clerk, and the results
of the bids with selected options included are shown below.
9�
Preferred Group
Bob Beaty Ford
Fuller Ford
George Chevrolet
Wondries Chevrolet
Mukilteo, WA
Simi Valley, CA
Chula Vista, CA
Bellflower, CA
Alhambra, CA
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$15,634 (partial bid)
$66,960 (partial bid)
$100,183(partial bid)
$114,637
$119,227
Staff has reviewed the bid responses and determined George Chevrolet to be the lowest
responsive and responsible bidder.
ALTERNATIVE ACTIONS
Other direction as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $123,335 have been budgeted in account number
5211-8615 for $46,650; account number 1700-8615 for $23,350; account number 7310-8615 for
$23,335 and account number 4321-8615 for $30,000. A budget transfer of $3618 from account
number 4321-8615 to account number 7310-8615 and $350 from account number 5211-7312 to
account number 5211-8615 is being requested to cover the balance.
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