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Home My WebLink About1997-11-25 - AGENDA REPORTS - AWARD CONTR SPORT COMPLEX (2)CITY OF SANTA CLARITA AGENDAREPORT CONSENT CALENDAR DATE: November 25, 1997 City Manager Apprn'X(W�/�'&////�O�� Item to be presented by: Rick Putnaj///� SUBJECT: SANTA CLARITA SPORTS COMPLEX, BUILDING NUMBER TWO REMODEL - PROJECT NO. F3001 - AWARD OF CONTRACT DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION 1. City Council approve the award of the contract for the Santa Clarita Sports Complex, Building Number Two Remodel, Project No. F3001, to BEGL Construction Co., Inc. in the amount of $1,706,000, and authorize a 15 percent contingency. 2. Appropriate $1,091,900 to project Account No. F3001001-8640 from the General Fund fund balance. 3. Approve an increase in the amount of the design services contract by $13,000 to Meyer and Associates. 4. Authorize the City Manager or his designee to execute and sign all documents, subject to City Attorney approval. On June 10, 1997, Council approved the purchase of the 20 -acre Merle Norman facility to be developed as a sports complex by the Parks, Recreation & Community Services Department. The site, which has been known as the Canyon Country Recreation Center, has been renamed the Santa Clarita. Sports Complex. This name better describes the nature of the facility and the fact that it will become a major sports destination for the entire City. Three existing warehouse -style buildings which have been used for industrial purposes are on the site. Development of this property is planned to take place as funds become available. Building Number -Two was chosen for the first phase of site development since the interior of this unit was the most readily adaptable to the basketball court installation, During the 1997-98 budget process, the City Council approved a $4.1 million budget for the project. Of the budget amount, $3.1 million was to be used for acquisition, and $1.0 niillion was to be used for expenses related to Phase I of the site remodeling. Of the $1 million, $130,000 has been allocated for architectural fees for this first phase, as well as for future planning. This leaves $870,000 for construction of the improvements. J,'Pno Agenda Itenn-3— SANTA CLARITA SPORTS COMPLEX BUILDING NUMBER TWO REMODEL November 25, 1997 - Page 2 Prior to purchasing the site, Willdan and Associates performed an engineering study to determine the cost of converting the three buildings into sports facilities. The study estimated that the cost of remodeling Building Number Two would be approximately $1.4 million. On October 15, 1997, Council approved the plans and specifications and authorized the advertising for bids for Project No. F3001. This phase was developed to fill an immediate need for basketball facilities that can be used for the City's youth basketball program. An aggressive schedule has been followed to provide for the utilization of temporary courts within the building by January 15, 1998. These courts will be available to use while the permanent improvements are being constructed. These improvements include two high school -sized basketball courts, four racquetball courts, showers, locker rooms, and the necessary restroom facilities, along with fire sprinklers and upgrades to meet the latest seismic amendments to the building code. Several improvements were not included in the Willdan study, but were added during design review, thus creating a multi -use gymnasium with greater amenities and an appropriate first phase for a high-quality sports complex. These upgrades include several high windows, a glass - walled racquetball court for tournament viewing, scoreboards and shot clocks for each basketball court, a PA system and light dimining feature to use for dances, landscaping around the building, pavement seal coating, bleachers for limited viewing, and a 1,700 square foot addition to use as a reception area and additional restroom facilities. The architect's estimate for the work is $1,788,100. The proposal was revised to include a base bid for the entire scope of work, alongwith six deductive alternates. The six deductive alternates were included to give flexibility in the award of the contract and to create budget controls, while taking advantage of the competitive bid process. During the October 15, 1997 Council meeting, the concern for adequate lighting of the site was raised. Consequently, additional lighting in the parking areas has been added and included as alternate number 7. Additional design services have been required to develop these alternatives at extra cost. Prior to receipt of the bids, a grouping of deductive alternates (see attached list) that could be employed without disrupting the primary uses of the building was discussed. Many of the upgrades were included in this group. Included are deductive alternate numbers 1, 4, 5, and 6, along with additive alternate number 7. The low bidder's base bid with the choice of these alternatives totals $1,640,500. This represents a savings of $65,500 over the cost of awarding the entire scope of work, the base bid, plus the parking lot lighting, which totals $1,706,000. Staff believes that the cost of adding these amenities at a later date would be much higher than $65,500, and therefore recommends awarding the base bid, plus alternate number 7. SANTA CLARITA SPORTS COMPLEX BUILDING NUMBER TWO REMODEL November 25, 1997 - Page 3 On Monday, November 17, 1997, the following bids were received by the City Clerk's office: The architect's estimate for the base bid for this project is $1,788,100. The estimate for the base bid with alternate number 7 is $1,818,100. Staff recommends that alternate number 7 be included to improve safety in the parking lot at night. Staff recommends that the project be awarded to the lowest bidder, BEGL Construction Co., Inc. of Van Nuys, California. BEGL possesses a State Contractors License and is in good standing with.the State Contractors License Board. The bid of $1,706,000 was reviewed for accuracy and conformance to the contract documents and was found to be complete. The references indicated that this contractor has performed work to their satisfaction. LTERNATIVE ACTI 1. Approve the award of the base bid with alternate numbers 1, 4, 5, 6, and 7 in the amount of $1,640,500. ' 2. Approve the award of the base bid with all alternates in the amount of $1,579,500. 3. Reject all bids and redesign the project to be consistent with available fund s. 4. Other action as determined by Council FISCAL IMPACT General Funds totaling $870,000 for this expenditure have been budgeted for construction in Account No. F3001001-8640 for use in FY 1997/98. An additional amount of $1,091,900 from the General Fund will be appropriated to the project Account No. F3001001-8640. ATTACHMENTS Conceptual Floor Plan Description of Alternates CLN:vjj Bid with Alternate Company Location Base Bid Amoun Number 7 BEGL Construction Co., Inc. Van Nuys $1,678,000 $1,706,000 Target Construction Los Angeles $1,750,226 $1,791,896 C -DAD Santa Monica $1,897,000 $1,924,000 Woodcliff Chatsworth $1,900,000 $1,925,000 Novus Sherman Oaks $1,900,000 $1,929,909 Gerstenberger Canyon Country $2,040,000 $2,071,600 J. Murray Redlands $2,160,500 $2,195,000 The architect's estimate for the base bid for this project is $1,788,100. The estimate for the base bid with alternate number 7 is $1,818,100. Staff recommends that alternate number 7 be included to improve safety in the parking lot at night. Staff recommends that the project be awarded to the lowest bidder, BEGL Construction Co., Inc. of Van Nuys, California. BEGL possesses a State Contractors License and is in good standing with.the State Contractors License Board. The bid of $1,706,000 was reviewed for accuracy and conformance to the contract documents and was found to be complete. The references indicated that this contractor has performed work to their satisfaction. LTERNATIVE ACTI 1. Approve the award of the base bid with alternate numbers 1, 4, 5, 6, and 7 in the amount of $1,640,500. ' 2. Approve the award of the base bid with all alternates in the amount of $1,579,500. 3. Reject all bids and redesign the project to be consistent with available fund s. 4. Other action as determined by Council FISCAL IMPACT General Funds totaling $870,000 for this expenditure have been budgeted for construction in Account No. F3001001-8640 for use in FY 1997/98. An additional amount of $1,091,900 from the General Fund will be appropriated to the project Account No. F3001001-8640. ATTACHMENTS Conceptual Floor Plan Description of Alternates CLN:vjj , 4 IMPROVEMENTS TO Till EXISTING MERLE NOIIMA14 FACILITY CONCEPTUAL FLOOR PLAN CITY Of SANTA CLARITA CALIFORNIA wom MEN 1 11 OFF a "MODEL TOILET RAM CT H BOOMS Isimil RACCL6BALL �m loop I BID ALTERNATES SANTA CLARITA SPORTS COMPLEX BUILDINGNUMBERTWO Alternate No. 1 Deduct the PA system and the light dimmer feature in the gymnasium. Alternate No. 2 Deduct the following equipment: bleachers, divider curtain, scoreboards, four backstops. Alternate No. 3 Delete high windows in the gymnasium. Alternate No. 4 Replace the wood flooring in the racquetball courts with sport court flooring. Alternate No. 5 Delete all landscaping, irrigation, and pavement slurry Alternate No. 6 Delete the air conditioning for the gymnasium and replace with evaporative cooling. Alternate No. 7 Add parking lot lighting. CLN:vij ..d1%MNRWCMC�