HomeMy WebLinkAbout1997-09-09 - AGENDA REPORTS - AWARD OF CONTRACT (2)AGENDA REPORT
City Manager Appro*v
Item to be presented by:
Steve Stark
CONSENT CALENDAR
DATE: September 9. 1997
SUBJECT: AWARD OF CONTRACT TO PROVIDE FDMD ASSET
INVENTORY AND VALUATION SERVICES
DEPARTMENT: Administrative Services
The City recently issued a request for proposal for fixed asset inventory and valuation services. The
services requested include conducting a physical inventory of virtually all the City's tangible assets,
valuing and tagging the assets, and providing comprehensive reports, records, and manuals that will
assist the City in maintaining an effective fixed asset tracking program for both accounting and
insurance purposes . Because the City has, over the years, invested a substantial amount in fixed
assets, staff strongly believes that an inventory project such as this is needed in order to adequately
protect this investment.
Fifteen (15) RFP's were sent to various companies known to specialize in fixed asset inventory and
valuation. Five companies, American Appraisal Associates, Marshall & Stevens, Inc., Valuation
Resource Management, Bar[Scan, Inc., and Asset Valuation Services submitted proposals. The
proposals were evaluated based on criteria set forth in the RFP using an objective scoring system.
City staff then conducted in-person interviews with representatives from the top three companies that
had ranked highest in the initial evaluation. Based on all criteria, it was determined that Asset
Valuation Service offered the highest quality service at a reasonable price.
The total contract amount for this project is estimated to be $24,000. Funds in the amount of
$14,000 are currently available in the Finance Contractual Services account (2200-8001). The
remaining $10,000 is being requested as part of the continuing appropriations request that Council
will be considering at this meeting.
Continued To:,14&1j:,I�� Agenda Item: —CL
N�
RECOMMENDATION
City Council award the contract for fixed asset inventory'and valuation services to Asset
Valuation Services, Inc. for an amount not to exceed $24,000.
2. City Council authorize the City Manager or his designee to execute and sign all documents,
subject to City Attorney approval.
ATTACHMENTS
Asset Valuation Services, Inc. Proposal (Located in City Clerk's Office Reading File)
sAfin\apriI\rfp-fa\agenda.wpd
PROPOSAL SURWITAL SUMMARY
.The undersign declares that he or she is thoroughly familiar wich the proposal's content; is
authorized to represent the pro -posing firm; and hereby agrees EO perform (he specified work for
the following cost quoted in full:
rnst AnLc2mm=rA
� Physical On -Site asset inventory' __$_I 5 � 6 0 0 - 0 0
(including historical and replacernent
values, property lo�ation by department
and/or division).
Bar coding System t6 replace current
$ 5,130.00
tag&& procedure and necessary equipment
1 to maintain such a system.
?fanagement system by which Ci ry
$ 1,750.00
rnmoriael will'be able to track and report
bri all fixed asset irdbrmation.
C omputer link to current City computer
!to
$ 1,500.00
am to successftlly complete
llrepQrting ctions.
PQ'
SOTALES COST:
$23,980.00
LrnaN2L,
Name and Ad res-:
Services, Inc.
=WsetValuation
119625 68th Ave. W. #104
A 98036
IPI
Person:
Vaaq�
Phone Number. Fax Number:
(425)712—q3Iq (425)712—
Date:
6
Cluita—UP for Fixed AwA Inyeawry =d Valundozi—May 19,1997
9
�, 1_�, , V,
10
ASSET
VALUATION
SERVICES, INC.
Appraisal & Valuation Consulting Services
June 18, 1997
CirrY OF SANTA CLARITA
23920.Valencia Blvd.
Suite 300
City of Santa Clarita, California 91355
ASSET
VALUATION
SERVICES, INC.
—� Per Vaaga
(206) 364-6624
I Appraisal& Valuation Consulting Services
P.O. Box 5154 - Lynnwood, WA 98046-5154
Re: Proposal For Fixed Asset Inventory and Appraisal Services
Asset Valuation Services, Inc. appreciates the invitation to submit our proposal for inventory
and appraisal services to the City of Santa Clarita.
Our proposal is based upon the information included within the City's Request for Proposal, and
the Addendum dated June 16, 1997.
Asset Valuation Services specializes in appraisal and consulting services to public sector entities
to assist them in establishing and maintaining their fixed asset records and insurable values. We
look forward to working with you on this important project to provide the highest quality
appraisal service available.
Asset Valuation Services, Inc. is headquartered in Lynnwood, Washington. Our address is
19625 68"' Avenue West, Lynnwood,: Washington 98036.
The primary contact person for this engagement will be Per Vaaga. I can be reached at (425)
712-9339. We look forward to working with the City of Santa Clarita on this important project.
If you have any questions regarding the attached proposal or require further explanation of any
portionwithin, please contact me.
Sincerely,
ASSET VALUATION SERVICES, INC.
Per R- Vaaga
President
PRV/cb
P.O. Box 5154 * Lynnwood, WA 98046-5154 - (206) 364-6624
PROPOSAL FOR THE
FIXED ASSET
INVENTORY AND APPRAISAL SERVICE
TO
CITY OF SANTA CLARITA
CITY OF SANTA CLARITA, CALIFORNIA
June 18,1997
TABLE OF CONTENTS
INTRODUCTION
Page
QUALIFICATIONS................................................................................................................... 2
APPROACH 2
GENERAL SCOPE OF WORK
.......................................................
A. PROPERTY TO BE INCLUDED ..............................................................................
................... 2
2
B. PROPERTY TO BE EXCLUDED ............................................................................
3
C. INFORMATION INCLUDED ...................................................................................
3
D. REPORTS ..............
3
E. PROCEDURES MANUAL .......................................................................................
4
F. SAMPLE REPORTS . ................................................................................................
4
G- DATA CONVERSION
-4
WORKPLAN 5
PLANNING AND INVENTORY PROCEDURES ......................................................... 5
A. PROJECT PLANNING 5
B. INVENTORY PROCEDURES ...................................... ......................... 5
OFFICE PROCEDURES 6
TIMING 8
BAR CODE SCANNER SYSTEM
8
FEES AND PA YMENT SCHEDULE ..................................................................................... 10
FEES........ .................................................................................................................... 10
PAYMENTSCBEDULE .............................................................................................. 10
CONCLUSION............................................................................................................. 10
ADDENDA
A. RESUMES OF PERSONNEL
B. REFERENCES AND CLIENT LIST
C. SAMPLE REPORTS
FIXED AND INSURANCE ASSET INVENTORY
AND APPRAISAL PROJECT
IATRODUCTION
Asset Valuation Services, Inc. appreciates the opportunity to submit our proposal for inventory and
appraisal services to the City of Santa Clarita, California.
The purpose of the service is to provide the City of Santa Clarita with a uniform, complete, and accurate
inventory and appraisal which when completed, will satisfy the stated objectives of the City to comply with
applicable requirements of the Governmental Accounting Standards Board (GASB) and Generally
Accepted Accounting Principles (GAAP), to receive an unqualified financial audit opinion as follows:
Financial Reporting.
1. Materiality Disclosure (Ref: Disclosure for Offerings of Securities by State and Local
Governments)
2. Audit Compliance (Ref: AICPA State and Local Government)
CostAccounting:
1. Rate Setting (enterprise and internal service funds)
2. Program Cost Recovery
3. Allocation of depreciation allowances in proprietary funds
Capital Expenditure Planning.
1. Budget Request Substantiation
2. Capital Asset Improvements and Replacement Forecasting
Insurance Requirements:
1. Total hisurable Value
2. Specific Values
,3. ProperRating
4. Proof of Loss Assistance
Accountability and Control.
1. Responsibility and Custodianship
2. Operation Efficiency
Our proposal is based upon the information provided within the City's Request for Proposal dated May 19,
1997 and subsequent Addendum dated June 16, 1997.
Asset Valuation Services specializes in appraisal and consulting services to public sector entities to assist
them in establishing and maintaining their fixed asset records and insurable values. We look forward to
working with you on this important project to provide the highest quality appraisal service available.
Thecontact person for this engagement will be Per Vaaga. I can be reached at (425) 712-9339. If you
have any questions reg . arding the attached proposal or require fijrther explanation of any portion within,
Please contact me.
Page 2
QUALIFICITIONS
Asset Valuation Services, Inc. was formed in June, 1992, and incorporated in August, 1992. The company
currently specializes in and performs public sector fixed asset appraisals and consulting services. The
company is a Pacific Northwest owned firm that takes a "hands-on" approach to each client. Our goal is to
ensure that each client is 100% satisfied.
Asset Valuation Services, Inc. management and appraisers have inventoried, appraised and consulted with
hundreds of public sector clients, including cities, counties, public utility districts, water districts, fire
districts� schools and colleges. The management and appraisal staff to be utilized during this engagement
will be comprised of:
Per Vaaga, President of Asset Valuation Services, will be responsible for overall project management. I
will be involved in project planning and provide off-site supervision of all appraisal activities,
reconciliation of inventory data to existing information and report production and review.
I have worked in the appraisal industry since 1977. My responsibilities have included overseeing the
marketing, appraisal and production for Asset Valuation Services, as well as for national appraisal firms. I
have performed complete project management of major engagements, as well performed appraisals for
insurance, fixed asset and real estate purposes throughout the Northwest.
John Kruzinski, A.S.A. will be the Senior Appraiser assigned to perform the inventory and appraisal of the
City's assets. He will also provide on-site and office supervision of any staff appraisers assigned to the
project and assist with the reconciliation process. Mr. Kruzinski has extensive experience in fixed asset
appraisals for the public sector across the U.S. He has earned the designation of Senior Member of the
American Society of Appraisers in Machinery and Equipment.
Mr. Kruzinski was previously employed with a national appraisal firm, where he was responsible for major
project management, as well as involved with the implementation of computerized fixed asset gathering
systems and training of staff appraisers.
As needed, other appraisal staff will consist of Joan Magin and Sandi Dichl. They will assist in the
inventory; appraisal and reconciliation process of this engagement on an as needed basis.
Resumes for all of the above team members are included in the Addenda
APPROACH
EFNERAL SCOPE OF WORK
A. PROPFRTY TO BE 1NCLUDFD
ICapitalized fixed assets as defined in Section III of the City's R.F.P. will be included in the inventory and
appraisal, and are generally defined as including all land improvements, buildings and structures,
machinery and equipment, vehicles, furniture and fixtures at the locations specified in the City's Request
for Proposal. It is our understanding that the City's fixed asset capitalization policy will be modified to
include only assets with an original cost of $ 1,000 or greater and having a useful life of at least two years,
Page 3
Additionally, the City has requested we inventory and appraise assets of "significant value" such as
cameras and radios.
B. PROPERTY TO BE EXCLUDED
Property to be excluded from our appraisal are land, assets of an intangible nature, records and drawings,
consumable supplies and spare parts, inventory items and personal property of employees or officers.
C. INFORMATION INCLUDED
The master file database will include the following information for each asset:
(a) AssetfFag Number
(b) Description
(c) Location
Building
Department
Division
(d) Department Account Number
(e) Property Classification Code
(f) Quantity
(g) Manufacturer*
(h) Model*
(i) Serial Number*
6) Date of Acquisition (Actual or Estimated)
(k) Normal (Useful) Life
(1) Origiriat Cost (Actual or Estimated)
(in) Salvage Value
(n) Accumulated Depreciation
(o) Replacement Cost
(p) Replacement Cost less Depreciation
To be recorded when available on the individual asset.
D. REPORTS
Our reports will be in an easy -to -read format. We will provide two copies of each report. T11e report wffl
include a cenified letter of transmittal which will:
Identify the property appraised
* State the purpose of the appraisal
0 Specify the appraisal date
0 Define the level of value sought and the premises of value employed
Page 4
• Describe the nature of the property included in, and excluded from,
the appraisal
• Discuss the appraisal investigation
Indicate the factual data considered
Present the conclusions of value
0 Outline the qualifying and limiting conditions
a Include the signature of an authorized officer of the company
The f011Owing report formats will be provided:
1. Accounting Summary Report
2. Accounting Detail Report
3. Depreciation Summary Report (Enterprise and Internal Service Funds only)
4- Depreciation Detail Report (Enterprise: and Internal Service Funds only)
5. Physical Location Report
6. Insurance Summary Report
7. Insurance Detail Report
The City may select the sort criteria for all of the above reports, otherwise we will utilize our standard
reporting formats.
E. PROCEDURES MANUAL
We will prepare a Procedures Manual to assist City personnel in all management procedures, such as
Purchasing and receiving, and provide instruction for recording and tagging property additions,
handling of retirements or other dispositions, and handling of any other property changes, including
transfers of assets from one location to another.
F. SAMPLE REPORTS
We have included as an Addenda to our proposal, sample pages of an appraisal performed for the City of
Port Angeles, Washington. The purpose of the appraisal was also for fixed asset accounting and
insurance.
At the Project Planning meeting, we will review the exact format of the reports desired by the City. We
have the capability to custornize reports to meet your exact requirements.
G. DATA CONVERSION
The City's Request for Proposal stated that we provide the data in a format for transfer into the
Pentamation software program. -niis will be performed through an ASCII file data transfer from our
Program to PcntamatiOn's. We will customize our record layout, within the parameters of this proposal, to
match the field lengths and data types of the PentarnatiOn s0ftware Program. Customizing our input and
reporting to your specific soffivare prior to the actual start of the project ensures that Do data will be
truncated or lost during the transfer of information from our program to the City's.
Page 5
WORKPLAN
The following is an outline of the Work Plan for the tasks involved in completing the project.
PLANNING AND INVENTORY PROCEDURES
A. PROJECT PLANNING
Project planning will be performed in two phases.
In -Office Planning
This phase will include management team review of all aspects of the project including inventory schedule,
personnel needs, timing and transfer of data.
On -Site Planning Meeting
Our management team will hold a project planning meeting with City representatives immediately prior to
the start of the field work. It is advisable that members of the administrative staff and others directly
involved with the ongoing maintenance of the fixed asset system attend this meeting.
The project planning meeting will address the physical inventory schedule, accessibility to buildings and
locked rooms, a contact person for each department, a review of useful life tables to be utilized, availability
and use of original purchase records, and the assignment of master -table file code numbers and associated
descriptions for propertyAocations,. buildings, departments, funds, account codes, etc.
During this meeting we will also review the City's objectives and tasks to be completed by Asset Valuation
Services appraisal staff. This -will ensure that there is concurrence on the scope of the project, including
locations to be appraised, types of property to be includod/excluded, methodology, inventory procedures,
costing and valuation procedures, database information to be recorded, report format and delivery schedule,
This meeting will also lay the foundation for the methods and procedures to be used in recording property
transactions occurring after our field inventory, and for the continued maintenance of the fixed asset system
upon delivery of the final reports.
B. INVENTORY PROCEDURES
The inventory phase will begin immediately after the on-site planning meeting has been held. We will
inventory all equipment assets as defined within the final contract.
An inspection and field inventory will be conducted at those sites listed within the Request for Proposal.
We will inventory/list all included fixed assets by major category as follows:
L Buildin,-slSrructures
We will inspect and measure the buildings and structures subject to our survey. Basic
construction components and building features will be identified and valued. A description
of each building will be developed and recorded.
Z Improvements Other 77ian fuildinks
Improvements outside a building and particular to a parcel of land will be inventoried and
recorded by location, including fencing, outside lighting, etc.
Page 6
I Machinery and Equipmen
A general inspection and field inventory will be conducted at the locations indicated by the
City within the Request for Proposal- Upon completion of the inventory, machinery and
equipment items will be placed into one of the following categories:
a. Fixed Asset -Machinery and equipment items with a unit cost of $1,0oo or more and
having an estimated useful life of one or more years, will be inventoried and identified
individually.
b. Insuran Asset - Machinery and equipment items with a unit cost of less than
$1,000,.and having an estimated useful life of one or more years, will be inventoried
and identified individually.
Bar Code Tagging
All capitalized, movable equipment will be tagged with a bar code tag. T11rough utilization of our
proposed scanner and scanner software the City can utilize a single bar code on an asset. When
the asset number is. read the scanner will instantly identify the associated description,
manufacturer, model and serial number.
Removal of existing tags will be performed under the terms specified within the R.F.P. However,
we have provided an optional fee reduction should the City change it's mind. Depending on the
types of tags originally used, removal may leave permanent marks on furniture and equipment.
C. OFFICE PROCEDURES
Reconciliation
We will make a reasonable effort to reconcile purchase costs of Capitalized assets to existing City records.
Reconciliation would be performed from copies of existing reports and/or your Voucher records when they
are readily available. Reconciliation will be performed off-site so, that we may utilize our computer
matclung capabilities.
Data Entry - Initial
Field notes will be forwarded to our office for input into the database program on a regular basis. Upon
completion of initial data entry an valuation/edit report will be generated.
Costing / Valuation Methodolo2y and Procedures
Data entry will provide a Pricing report to the appraisal staff for the purpose of performing the valuation of
New Replacement Cost (and Original Cost where we were unable to reconcile the asset to existing records)
for each asset.
The inventory and appraisal procedures utilized will follow generally accepted appraisal practices and will
include use of those techniques necessary to develop acceptable original acquisition cost and acquisition
date infbnnation. During the course of the inventory and the subsequent valuation research, our appraisers
%ill examine all assets and available records to determine date of acquisition, original cost, and cost of
reproduction new.
One of the primary tasks to be performed during a fixed asset appraisal is the determination of the original
Cost of each fixed asset.
Original cost is defined as the amount originally paid to acquire the asset, including such
costs as set-up charges, transportation, taxes, engineering and architectural fees, title
Page 7
insurance, etc. If an asset was donated or bought for a nominal sum, GAAP requires that
the asset be accounted for at market value as of the date of acquisition.
'Mere are three recognized methods which can be used to determine the original cost of a fixed asset. They
are as follows:
Direct Costin
Direct Costing utilizes the actual original cost and acquisition date information gathered
from invoices or other similar source documents for the property inventoried and is,
therefore, the most accurate method.
Whenever possible and feasible, we will use the Direct Costing method. 'When invoices or other reliable,
source documents are not readily available, we will utilize the Standard Costing or Normal Costing
methods.
Standard Costing
Standard Costing is an estimate of the original cost based upon a known average installed
cost for a like unit at the estimated acquisition date. The unit's age is estimated based
upon observed condition, manufacturer's name, model, serial number, age of the facility,
etc.
Normal Costin
Normal Costing is defined as an estimate of the original cost based upon the current cost
of reproduction new, indexed by a reciprocal factor of the price increase of a specific item
or classification of items from the estimated date of acquisition to the appraisal date.
All three methods for establishing original cost will be utilized in the appraisal of the City's assets. The
application of each method will be based upon such factors as the availability and case of obtaining actual
cost information, and the relative significance to the materiality of the overall project. In other words, we
will expend greater effort in gathering actual data on high cost and recently purchased or constructed assets
as opposed to lower value and/or older equipment assets.
In order to satisfy the insurance portion of die engagement, our appraisal will include the Replacement
Cost (referred to as Cost of Reproduction New in appraisal terminology) for each asset, defined as follows:
Cost of Reproduction New is the amount required to reproduce property in like kind and
materials, in accordance with current market prices for materials, labor and manufactured
equipment, contractor's over -head, profit, and fees, but without provision for overtime or
bonuses for labor and premiums for material or equipmen� based upon reproducing the
entire property at one time.
Upon completion of all pricing and corrections, the data will be provided to Data Entry for keying into the
database.
IPata Entry - Pricing
hiPut all pricing and any corrections from the Pricing Report. When completed, run Review Reports for
WInnission to the management team.
i
Page 8
Preliminary Report Review
Engagement Manager and Appraisal Manager perform detailed examination of Review Reports. Review
encompasses all description data, pricing, and coding to ensure accuracy and consistency.
Data Entry - Corrections
Input any corrections and print Final Reports. Provide reports to Engagement Manager.
Final Report Review
The Engagement Manager and Appraisal Manager will review the Final Reports.
Report Delivery
The Engagement Manager will deliver all reports and review them with City personnel, Ile Engagement
Manager will also answer and/or note any questions for immediate resolution or later reply.
TIMING
Upon receipt of your authorization, we will contact you to determine a mutually acceptable schedule for the
Project Planning meeting and our field investigation. We are usually able to schedule the field work to
begin within two to four weeks from the date of authorization. We would anticipate the field inventory
phase to be completed within one to two weeks. Delivery of the final reports would be approximately eight
to twelve weeks after the start of the field work. Final report delivery would be no later than October 31,
1997
If the above schedule does not satisfy the City of Santa Clarita time requirements, please inform us and we
will make every effort to meet your needs.
BAR CODE SCANNER sySTEM
We are recommending the City purchase the Intermec Janus 2020 Hand Held Data Collection'Computer.
Reasons for recommending this particular unit include that Interinec is a well established leader in the bar
code technology industry; their products are durable; and the Janus 2020 is state-of-the-art, combining a
reader and computer in one unit. I am enclosing a data sheet on the unit,
In addition to the scanner, a software program is required to collect the data. Asset Valuation Services has
worked with a programmer, who specializes in scanning software, to develop a custom program
specifically for our use. We call it the Asset Valuation Services Asset Collection program. The program is
set up to prompt you to key in the following:
I - Location number, (required)
2. Building number, (defaults to "none,,)
3. Department number, (defaults to "none")
Upon entering the above information, you would scan all assets in the selected department, then move to the
next department or building, change the department and/or building code number and scan that
departmenes or buildings assets, etc,
Page 9
If an asset were discovered that, a) had a tag that Nmas damaged, removed or unreadable for any reason; or
b) an asset had no asset tag affixed to it; you would apply a new tag and go to the next level of information
gathering, which consists of the unit prompting you for the following information:
1. Key in the old tag number, (if possible and applicable))
2. Scan the asset tag number, (required)
3. Key in the asset description, (required)
4. Key in the manufacturer name (if applicable)
5. Key in the model number (if applicable)
6. Key in the serial number (if applicable)
Utilizing this system for maintaining your inventory control would greatly speed up the time required to
perform an inventory as well as reduce the potential for erroneous information. - Upon completion of die
scanning, the unit downloads the information to the host computer via the communication dock, where the
data file would be compared to the existing database, and exception reports generated by the program for,
a) missing assets not scanned, b) assets improperly transferred, and c) assets tagged but not entered into the
system.
Outlined below are the components for the basic Intermec Janus 2020 unit and the accessories that are
required for your application. I have also noted an option you may want to consider:
Item
Janus 2020 hand held data collection computer, Includes 4 MB RAM,
2 MB ROM, 512 K Flash, Type II PCMCIA drive for pop -in memory,
Microsoft ROM DOS 5.0, IRL 4.0. Including (1) Nicad Battery
and User Manual.
2. Communications Dock and Spare Battery Pack Charger
3. 2.5 Meg PCMCIA Memory Card
4. Janus Nicad Battery Pack (Spare)
5. Janus cable, JL2020 to PC
6. Janus Universal Power Supply
7. Asset Collector software program
8. Leg Holster, (right or left) (OP11ONAL)
Page 10
FEESAND PA YMENTSCHEDULE
FEES
On the basis of our understanding of your requirements, and the level of professional skills necessary to
complete this project; our total fees, including expenses, are as follows:
Fixed Asset Appraisal Service $15,600.00
(Optional)
Leave existing asset tags on assets; (subtract from above fee) ($1,200.00)
Bar Code Scanning System $5,130.00
Management System (Property Manual) $1,750.00
Computer link to City computer program $1,500.00
PAYMENT SCHEDULE
Our payment schedule is as follows: a progress invoice of 5o% of the appraisal fee will be issued upon
completion of the field inventory, an additional progress invoice for 25% of the appraisal fee will be issued
approximately three weeks after completion of the field work. Payment is expected within 30 days of the
date of our invoice. A final invoice will be issued upon completion and delivery of the report and is due
upon receipt of the reports. Optional services and hardware will be billed upon delivery of same. If our
payment schedule does not meet with the City's payment policies, we are willing to discuss other
arrangements.
CONCLUSION
Should this proposal meet with your understanding of the services required, please signify your acceptance
by signing the signature block on the enclosed duplicate COPY of this proposal and return it for our files.
Upon receipt of your authorization, we will contact you to arrange the appraisal schedule.
ADDENDA A
RESUMES OF
PERSONNEL
PROFESSIONAL QUALIFICATIONS
PER R. VAAGA
PRESIDENT, ASSET VALUATION SERVICES INC.
APPraisal Specialization
Mr. Vaaga has been engaged in the appraisal profession since 1977- His professional
activities include engagement design and project administration. Mr. Vaaga has
served as a valuation consultant of land, land improvements, buildings, and
machinery and equipment
for a variety of purposes including insurance, property
records, ad valorem, financing, condemnationi allocation of purchase price, and
other specialized requirements.
W. Vaaga has performed appraisal valuations of land, buildings, improvements and
machinery and equipment -for purposes of property record fixed asset systems,
condemnation, financing,. insurance placement and proof of loss substantiation.
Mr. Vaaga has been significantly involved in the design, development and
documentation of a P.C. based fixed asset software program.
Several speaking engagements before major insurance brokerages and public sector
entities.
Participated as a Facifitator of the Fixed Assets Roundtable at the 1993 Oregon
Municipal Treasurers Association Annual Conference.
Presentation on fixed asset appraisal and accounting to the Washington. Finance
Officers Association 1996 Annual Conference
PROFESSIONAL QUALIFICATIONS
JOHN C- KRUZINSKI, ASA
SENIOR APPRAISER
ValliatiOn Skills and Exnerience
Mr. Kruzinski has been actively engaged in the appraisal profession since 1977. He
has been involved in major assignments involving fixed asset management systems
for municipalities, counties, utility districts, school districts and other public entities.
He has appraised light industrial plants, heavy mobile equipment, and major
industrial property including the wood products industry and the food-processing
industry. He is skilled in the appraisal of land, buildings, equipment, and machinery
for insurance, accounting, finance, and tax -related purposes.
ProfessLwnal Affiliations
Senior member of the American Society Of Appraisers (A.S.A.) certified in the
discipline of Machinery and Equipment. He has served as Chapter vice-president
and Secretary,
Appointed to the Panel of Arbitrators of the American Arbitration Association and
has arbitrated valuation disputes.
General Appraisal Certificate to Appraise Real Estate in Oregon State.
Certified Real Estate Appraiser in the State of Oregon
;Education
Bachelor of Science in Business Management, 1974, Northern Illinois University.
Statistical Analysis course, Loyola University
Successfully completed American Institute of Real Estate Appraisers courses
Real Estate School of Oregon - Real Estate courses, 198 1
Numerous appraisal seminars and conferences 1977 - 1994
QUALIFICATIONS
JOAN MAGIN
APPRAISER
Valuation Skills and Experience
Ms. Magin has been actively engaged in the appraisal profession since 1989. She
has been involved in determining the scope, fee analysis and application Of
specific valuation theory with regards to the development of appraisal services in
real estate, machinery and equipment, and financial valuations. She has assisted
in project management and performance of complex appraisal assignments
including numerous fixed asset assignments in Oregon, California and
Washington.
,Professional AffiliatIM
State Licensed Appraiser - State of Oregon
Planning Commissioner, City Of ScaPPOOse (1993-1995)
Mucation
Attended Washington State University
Successfully completed numerous appraisal and business related courses
PROFESSIONAL QUALIFICATIONS
SANDI K DIEHL
APPRAISER
Valuation Skills a id—E—Xp_erience
Ms. Diehl has been involved in the appraisal profession since 1992, She has
experience in all aspects of research and Miting appraisal reports. Has performed
appraisals of fixed assets, machinery & equipment, land and construction.
Included are commercial income properties, such as gas stations, retail and
wholesale buildings proposed construction, vacant land, industrial tj
marine repair facilities, marinas, textile manufacturing plants, food Proper es,
plants, warehouses, commercial and industrial properties. processing
Professional Affiliations
State Licensed Appraiser - State of Oregon
Appraiser Assistant in the State of Oregon
Education
Associates Degree in Business Administration, 1983 Mt. Hood Community College
Various College Level Real Estate Courses
Real Estate Report Writing
Uniform Standards Of Professional Appraisal Practice (USPAP)
Techniques Of Income Property Appraisal I
Techniques Of Income Property Appraisal 11
Market Abstraction Analysis
Basic Construction Terminology
Condemnation Appraising
ADDENDA B
REFERENCES & CLIENT LIST
CLIENT REFERENCES
fhe following Government entities have had Fixed Asset Appraisal work performed by Asset
Valuation Services, Inc. '
City of Walla Walla
Contact: Ms. Laura Nix
Finance Manager
15 N. 3rd Ave.
Walla Walla, WA 99362-0216
509-527-4540
kppraisal Project completed in October, 1996
Fixed asset appraisal and tagging of assets
and above, as well as theft sensitive
issets and insurance groups. Reconciliation of
issets to existing information where available.
;;ity of Port Angeles
V;Ontact: Ms. Kay Godbey
Finance Director
321 E. Fifth
Port Angeles, WA 98362
360-457-0411
)mPleted May, 1995, with periodic
et
d
180
appraisal and tagging of assets
above, as well as theft sensitive
Purchased FLEX Fixed Asset
Transit Authority
dr. Steve Clancy
)irector of Finance & Support Svcs.
011 Young Street
�uite 201
ellin-1- UrA nOno
360-67&6843
PPraisal Project completed in November, 1995
kod asset appraisal and tagging of assets
1,000 and above, as wen as theft sensitive
zets. Detailed reconciliation for Federal
4dit purposes. Also purchased FLEX Fixed
'set Software, Intermec Scanner and Asset
011ector Software program.
City of Milwaukie
Contact: Angus Anderson
Finance Director
10722 NE Main
Milwaukie, OR 97222
503-786-7555
Project completed October, 1995, updated 1996
Fixed asset appraisal and tagging of assets
$500 and above, as well as theft sensitive
assets and insurance groups. Also purchased
FLEX Fixed Asset Software.
City of Wilsonville
Contact: Ms. Rochelle Danner
Accountant
30000 SW Town Center Loop E.
Wilsonville, OR 97070
503-682-1011
Project completed in October, 1994 with
updates for 1995 and 1996
Fixed asset appraisal and tagging of assets
$500 and above, as well as theft sensitive
assets.
City of Yuba City
Contact Mr. Jarrod Orr
Accountant
1201 Civic Center Boulevard
Yuba City, CA 95993
916-822-4617
Prudect completed October, 1996.
Fixed asset appraisal and tagging of assets
$1,000 and above, as well as theft sensitive
assets.
RE PRESENTATIVE LISTING OF
PUBLIC SECTOR CLIENTS SERVED
Amity School District No. Q
Amity, OR
Blue Mountain Community College
Pendleton, OR
City of Bonney Lake
Bonney Lake, WA
Dayton School District
Dayton, OR
City of Enumclaw
Enumclaw, WA
Elma School District
Elma, WA
Eureka School District
Eureka, MT
Evergreen School District
Vancouver, WA
Fortine School District
Fortine, MT
Grand Forks Public School District No. I
Grand Forks, ND
Kessler Public Schools
Kessler, MT
Kittitas County
Ellensburg, WA
Klamath County School District
Klamath Falls, OR
McCormick School District
Troy, MT
Medford School District #549C
Medford, OR
City of Milwaukie
Milwaukie, OR
City of Monroe
Monroe, WA
North Thurston School District No. 31
Lacey, WA
kne Eagle School District
Hal�ay, OR
!'City of Port Angeles
Port Angeles, WA
j City of Redmond
Redmond, WA
Scappoose School District No. IJ
Scappoose, OR
Snoqualmie Valley School District No. 4 10
Snoqualmie, WA
Southeast Washington County Joint Water Agency
Tigard, WA
'Trego School District
Trego, MT
i troy School District
Troy, MT
;City of Walla Walla
Walla Walla, WA
;Whatcom Transportation Authority
I
Bellingham, WA
White Pine County School District
East Ely, NV
City of Wilsonville
Wilsonville, OR
'City of Yuba City
Yuba City, CA
ADDENDA C
SAMPLE REPORTS
PRINT DATE: 5/22/95 ACCOUNTING SUMMARY REPORT
BY FUND AND ACCOUNT
ACCOUNT ACCOUNT NAME BEGINNING CURRENTYEAR SALES AND
BALANc AD121TION REUREW=
FUND 502 - INFORMATION SYSTEMS
1811000 MACHINERY& EQUIPMENT $725,676.82 $62,226.71 $0.00 $0.00
TOTAL FUND 502 - INFORMATION SYSTEMS $725,676.82 $62,226.71
$0.00 $0.00
f
AS OF. 12/31/94.
ENDING
BALA QE7
$787,903.53
$787,903.53
PRINT DATE: 5/22/95
ACCOUNTING SUMMARY REPORT
BY FUND AND ACCOTINT
ACCOUNT#
ACCOUNTNAME
BEGINNING
I!ALANC
CURRENT YEAR
Al2DITIONS
SALES AND
RETIREMEMS
TRANSFERS
ENDING
IIALANC
FUND899-GENERAL
1711000
LAND & LAND IMPROVEMENTS
$0.00
$247,810.00
$0.00
$0.00
$247,810.00
1721000
BUILDINGISTRUCTURES 1
$5,110,187.00
$4,431,525.78.
$0.00
$0.00
$9,541,712.78
1731000
BUILDING/STRUCTURES 11
$1,693,837.50
$0.00
$0.00
$0.00
$1,693,837.50
1761000
OTHERIMPROVEMENTS
$1,126,504.00
$306,932.72
$0.00
$0.00
$1,433,436.72
1811000
MACHINERY & EQUIPMENT
$835,945.11
$369,511.40
$0.00
$0.00
$1,205,456.51
TOTAL FUND 899 - GENERAL
$8,766,473.61
$5,355,779.90
$0.00
$0.00
$14,122,253.51
GRAND TOTAL $61,646,662.7� $31,071,953.35 $0.00 $0.00 $92,718,616.13
ACCOUNTINU I)Ea-rA-IJG IfE,
PRINT DATE: 5/22195 AS OF: 12/31/94
rFUND 899 - GENERALI FDEPARTMENT 200 - FINANCg
kSSET
ASSET
BEGINNING
CURRENTYEAR
SALES AND
ENDING
LOC BLDG
NUMBER
M DESCRIPTION * MANUFACTURER * MODEL S.N.
PAT
BALANC
ADDITION
RMRatENTS
TRANSFERS
BALANC
01
01
01019
1
PRINTER, LASER * HEWLETT PACKARD
07/01192
1,720.00
0.00
0.00
0.00
1,720.00
LASERJET III * 3140JO4178
01
01
01020
1
COMPU SIGNER * MARTIN YALE * 811A 9133
03/01/92
1,075.00
0.00
0.00
0.00
1,075.00
01
01
01021
1
COMPUTER SYSTEM, 80386 * EPSON * EQUITY
06/01/91
3,246.00
0.00
0.00
0.00
3,246.00
386/25P * 3161000745
01
01
01024
1
COMPUTER SYSTEM, 80386 - EPSON - EQUITY
06101/91
3,246.00
0.00
0.00
0.00
3,246.00
386125P * 5591000471
01
01
01025
1
COMPUTER SYSTEM, 80386 * EPSON * EQUITY
05/01/92
1,725.00
0.00
0.00
0.00
1,725.00
386133P * 64C2011177
01
01
01026
1
COM�UTER SYSTEM, 8038r, * EPSON - EQUITY
05101/92
1,725.00
000
0.00
0.00
1,725.00
386125S * 5591000264
01
01
01027
1
COMPUTER SYSTEM, 80386 - EPSON * EQUITY
06101191
3,246.00
OX0
0.00
0.00
3,246.00
386/25P * 3161000761
01
01
01029
1
COMPUTER SYSTEM, 80386 * EPSON * EQUITY
05/01192
1,725.00
0.00
0.00
0.00
1,725.00
386/25P * 5591000470
01
01
01030
1
COMPUTER SYSTEM, 80386 * AST * PREMIUM
02101192
2,293.00
0.00
0.00
0.00
2,293.00
EXEC. 38 * USN1057564
01
01
01127
1
FAX MACHINE * XEROX * 7033
02/01/93
3,865.00
0.00
0.00
0.00
3,865.00
01
01
01128
1
COPIER * XEROX * 5065 * OC4-412276
02101/93
26,320.00
0.00
0.00
0.00
26,320.00
01
01
01129
1
COPIER * XEROX * 5100 * 52K-309463
02/01/93
85.500.00
0.00
0.00
0.00
85,500.00
01
01
01130
1
MAIL INSERTING MACHINE * PITNEY BOWES
12/01/93
19,600.00
0.00
0.00
0.00
19,600.00
F400* 3203
01
01
01132
1
FOLDING MACHINE - PITNEY BOWES * 1863
01/01190
1,500.00
0.00
0.00
0.00
1,500.00
OG391
kSSET
PRINT DATE: 5122/95 ACCOUNTING DETAIL REPORT
[FUND 899 - GENERALI
SER
AS OF: 12/31/94
[DEPA ITMENT 200 - FINANCEk
BUGINNING CuRRENTYEAR SALESAND ENDING
DAT DALANC Al2DITIONS gETjgEMWrS IRANSFERS UALANQ
01/01/88 3,775.00 0.00 0.00 0.00 3 ' 775.00
10/26/94 0.00 2,533.49 0.00 0.00 2'5�3.49
10/26/94
10/26/94
10/26/94
10/26/94
10/26/94
01/10/94
TOTAL: DEPARTMENT 200 - FINANCE
0.00 2.533.49 0.00 0.00 2.533.49
0.00 2,533.49 0.00 0.00 2,533.49
0.00 2,533.49 0.00 0.00 2,533.49
0.00 2,53149 0.00 0.00 2,533.49
0.00 2,533.49 0.00 0.00 2,533.49
0.00 1,072.75 0.00 0.00 1,072.75
$195,420.76 $16,273.69 $0.00 $0.00 $211,694.45
ASSET
LOC BLDG
NUM13ER
QTY DESQ31PTION *MANUFACTURER * MODEL * S,Nv
01
01
01133
1 BURSTER * PRECISION.* 3050 * 01100315CD
01
01
02501
1 COMPUTER SYSTEM * GATEWAY 2000 * P5-60 *
2698357
01
01
02502
1 COMPUTER SYSTEM * GATEWAY 2000 * 135-60 *
2698356
01
01
02503
1 COMPUTER SYSTEM * GATEWAY 2000 * P5.60 *
2698358
01
01
02504
1 COMPUTER SYSTEM.* GATEWAY 2000 * P5-60 *
2698359
01
01
02505
1 COMPUTER SYSTEM * GATEWAY 2000 * P5-60 *
2698360
01
01
02506
1 COMPUTER SYSTEM * GATEWAY 2000 * P5.60 *
2698361
01
01
02510
1 PRINTER, LASER * HEWLETT PACKARD
LASERJET 4P * USBB036601
SER
AS OF: 12/31/94
[DEPA ITMENT 200 - FINANCEk
BUGINNING CuRRENTYEAR SALESAND ENDING
DAT DALANC Al2DITIONS gETjgEMWrS IRANSFERS UALANQ
01/01/88 3,775.00 0.00 0.00 0.00 3 ' 775.00
10/26/94 0.00 2,533.49 0.00 0.00 2'5�3.49
10/26/94
10/26/94
10/26/94
10/26/94
10/26/94
01/10/94
TOTAL: DEPARTMENT 200 - FINANCE
0.00 2.533.49 0.00 0.00 2.533.49
0.00 2,533.49 0.00 0.00 2,533.49
0.00 2,533.49 0.00 0.00 2,533.49
0.00 2,53149 0.00 0.00 2,533.49
0.00 2,533.49 0.00 0.00 2,533.49
0.00 1,072.75 0.00 0.00 1,072.75
$195,420.76 $16,273.69 $0.00 $0.00 $211,694.45
DEPRECIATION SUMMARY REPORT
PRINT DATE: 5/22/95 BY FUND AND ACCOUNT
ACCOUNT#
AccouNTNAmE
ACQUISITION
.......... . .. I . ........................... DEPRECIATION ............................................
PRIOR
CURR
ACCUMULATED
FUND 402 - WATER/WASTEWATER
1722000
BUILDING/STRUCTURES 1
$46,511.34
$16,278.92
$1,162.78
$17,441.70
1731000
BUILDING/STRUCTURES 11
$21,454,705.98
$1,422,919.48
$440,463.96
$1,863,383.44
1732000
BUILDING/STRUCTURES Il
$949,511.00
$529,116.74
$19,259.45
$548,376.19
1761000
OTHERIMPROVEMENTS
$14,856,094.00
$7,410,125.09
$371,402.36
$7,781,527.45
1762000
OTHER IMPROVEMENTS
$16,685,563.00
$9,456,915.97
$395,576.71
$9,852,492.68
1811000
MACHINERY & EQUIPMENT
$3,277,511.74
$33,590.93
$102,220.64
$135,811.57
1812000
MACHINERY & EQUIPMENT
$48,952.11
$15,567.20 -
$6,245.34
$21,812.54
TOTAL FUND 402 -WATER/WASTEWATER
$57,318,849.17
$18,884,514.33
$1,336,331.24
$20,220,845.57
PRINT DATE: 5/22/95
FFUND 402 - WATEPWAST
ASSET DEPRECIATION REPORT
BY FUND AND ACCOUNT
1812000 - MACHINERY &
NIA
ASSET
NUMBER
DE QU DESCRIPTION * MANUFACTURER * MODEL
............ ACQUISITION .............. ...................................
Ll M, DAT CO
PRIOR
DEPRECIATION .............
CURR ACR�i:�ii;
753
01061
753 1 COMPUTER SYSTEM, 486DX * AST * BRAVO 4/33
5 01/20/93 2,140.00
$392.33
428.00 820.33
01064
753 1 COMPUTER SYSTEM, 486DX *MERIT WORKSTATION
486
5 04101/93 7,753.00
$IiI62.95
1,550.60 2,713.55
01065
753
1
SCANNER * HEWLETT PACKARD * SCANJET IIC
01067
753
1
COMPUTER SYSTEM, 80386 * HEWLETT PACKARD
6,200.00
$4,443.33
1,240.00
VECTR
01069
753
1
COMPUTER SYSTEM * HEWLETT PACKARD
61.77
61.77
5
DESIGNJET Goo
01070
753
1
COMPUTER SYSTEM, 486SX * AST * POWER EXEC.
20
01/01177
3,640.00
4125S
01210
753
1
COMPUTER SYSTEM AST * BRAVO LC4/25S
01233
753
1
METER TEST BENCH FORD * SIZE 3 & IF
01234
753
1
PUMP, TRASH * HONDA - WT30X
01235
753
1
PIPE THREADER * RIGID * 535
01238
753
1
HOLE HOG
0253903
753
1
BPMS SOFTWARE
02569
753
1
ELECTRONIC TESTER * DUKE * 900A
02570
753
1
GENERATOR * KAWASAKI * GE 5000
02571
753
1
RESCUE EQUIPMENT
02572
753
1
MONITOR W/DATALOGGER
0
10
01/01/93
1,475.00
$147.50
147.50
295.00
5
06101190
6,200.00
$4,443.33
1,240.00
5,
5 06101/92 4,600�00 $11456.67 920.00 2,376.67 1
5 02/16/94 3,405.06 $0.00 567.51 567.51 1
5
12/29/92
1.728.94
$345.79
345.79
691.58
15
01/01/83
3,800.00
$2,786.G3
253.33
3,039.96
10
08115/94
1,482.50
$0.00
61.77
61.77
5
01/01/79
1,738.00
$1,738.00
0.00
1,738.00
20
01/01177
3,640.00
$3,094.00
182.00
3,276.00
5
06/16194
1,366.00
$0.00
136.60
136.60
15
03/25/94
1,405.23
$0.00
70.26
70.26
15
12/09/94
2,291.80
$0.00
12.73
12.73
15
03/15/94
2,896.7G
$0.00
160.93
160.93
15
03115/94
1,981.42
$0�00
110.08
110.08
"2 2 t-19rt2 2Tnmn=p=s
PRINT'DATE: 5/22/95 ASSET DEPRECIATION REPORT
BY FUND AND ACCOUNT
�FUND 402 -WATERIWASTEWATERi
1812000 - MACHINERY &
OF:
ASSET M )2ofRIPTION*MANjjF , ...... —ACQUISITION .............. ....................... . .......... DEPRECIATION ...... . .... . ...........
NUMBER DE _ACTUREg * MODE!, Lum DAT Co PRIOR CURR
02573 753 1 DYNA HOIST 15 03/15194 1,048.40 $0.00 58.24 58.24'
TOTAL ACCOUNT 1812000 - MACHINERY & EQUIPMENT $48,952.11 $15,567.20 $6,245.34 $21,812.54
f
INC.
"o -a~ -- - -gmvv --
ASSET NUMBER REPORT
PRINT DATE: 5/23195 CAPITALIZED ASSETS ONLY
AS AV. 101qllaA
ASS
NUMBE
FUN
AC
CATISUB
PRO
TYP
LOC BLDG
= MrBIrTION *MANUEAMRER - MODEL
5ERIAL NUMBER
N. .......
LIF& .. V . M ACQUISITIO c . = ..
01101
401
911
1811000
186-200
70
01
ol
I COMPUTER SYSTEM, 486DX * MICRO SYS INC.
404553
5
05/01/93
4,350.00
01102
401
911
1811000
186-400
70
01
ol
I PLOTTERDRAFTMASTER MX! *HEWLETT PACKARD*
A01069
10
01101/90
7599A
8,495.00
01103
401
911
1811000
186-200
70
01
01
1 COMPUTER SYSTEM, 486DX - AST - BRAVO LC41661)
USC9007880
5
02/01194
2,873.00
01104
401
911
1811000
186-200
70
ol
ol
I COMPUTER SYSTEM, 80286 * COMPU ADD * 212
0147337
5
02101190
2,243.00
01105
401
911
1811000
186-200
70
ol
ol
I COMPUTER SYSTEM, 486DX * AST * BRAVO LC4166D
USC9007873
5
02101/94
2,873.00
01106
401
911
1811000
186-200
70
01
ol
1 COMPUTER SYSTEM, 80386 * AST PREMIUM EXEC.
USN1034883
5
07101191
38
3,614.00
01107
401
911
1811000
18G.200
70
01
01
1 COMPUTERSYSTEM, 486DX * AST BRAVO LC4/661)
USCO007955
5
02101194
2.873.00
01108
401
911
1811000
186-200
70
01
01
1 PRINTER, LASER * HEWLETT PACKARD * LASERJET 4
0GO632
5
01101193
1,070.00
01109
899
500
1811000
186-200
20
01
01
1 COMPUTER SYSTEM, 486SX * AST * BRAVO 4125S
TJSL3027819
5
06101/93
1.859.00
01110
899
500
1811000
186-200
20
ol
ol
I COMPUTER SYSTEM, 486DX * AST - BRAVO LC4133DX
USC7031183
5
02/24194
1.858.65
01111
899
500
181ID00
186-200
20
01
01
1 COMPUTER SYSTEM, 48GSX * AST * BRAVO LC4125S
USM005335
5
01104/93
1,726.00
01112
899
500
1811000
186-200
20
01
ol
I COMPUTER SYSTEM, 80288 * HEWLETT PACKARD
2943A77563
5
07/01189
3,420.00
VECTR
01113
899
500
1811000
186-100
20
01
01
1 COPIER * CANON * NP3050
NBZ08561
10
12101192
6,312.00
01114
899
500-
1811000
186-200
20
01
01
1 COMPUTER SYSTEM� 8038G - EPSON * EQUITY 386125P
5591000462
5
06MI91
3.246.00
01115
899
500
1811000
186-200
20
ol
ol
I COMPUTER SYSTEM, 80386 ' EPSON * EQUITY 386125P
5591000263
5
06/01191
3,246.00
01116
899
532
1811000
186-200
25
01
ol
I COMPUTER SYSTEM, 80386 * EPSON * EQUITY 386125P
44YI000096
5
06101191
3,246.00
01117
899
500
1811000
18G-200
20
01
ol
I COMPUTER SYSTEM, 486SX * AST * BRAVO LC4125S
TXC5002518
5
02124194
1,693zo
01118
899
500
1811000
186-100
20
ol
ol
I TYPEWRITER* CANON* ' APS50
012022263
10
01101/85
1,736.00
01119
899
500
1811000
186-100
20
01
01
1 COPIER * CANON * NP1012
CXL90926
10
11/01192
1,400.00
01120
899
500
1811000
180-200
20
01
01
1 COMPUTER SYSTEM * GATEWAY 2000 * P5-60
2G71879
5
10110194
2.679.00
01121
899
500
1811000
186-200
20
01
ol
I COMPUTER SYSTEM * GATEWAY 2000 * P5-60
2G71880
5
10/lom
3.160.00
01122
899
500
1811000
186-200
20
01
ol
I COMPUTER SYSTEM, 80386 * AST * PREMIUM EXEC.
USN3042521
5
09MIM2
2,375.00
38
01123
899
500
1811000
186-200
20
01
01
1 COMPUTER SYSTEM, 80386 * AST * BRAVO LC41253
USC5001854
5
02124194
1,693.50
01124
899
5DO
1811000
186-200
20
01
01
1 COMPUTER SYSTEM, 80386 * AST * POWER EXEC. LAP
USZ4002047
5
01101193
2.725.00
01125
899
500
1811000
186-200
20
01
01
1 COMPUTER SYSTEM, 486SX * AST * BRAVO LC4/25S
USC5021880
5
02124/94
1,693.50
01126
899
500
1811000
186-200
20
ol
01
1 COMPUTER SYSTEM, 486SX - AST * BRAVO LC4125S
USC5001893
5
02/24194
1,693.50
01127
899
200
1811000
187-200
05
01
01
1 FAX MACHINE * XEROX * 7033
10
OMM3
3,865.00
01128
899
200
1811000
186.100
65
ol
ol
I COPIER * XEROX * 5065
OC4-412276
10
02101/93
26,320.00
ASSET VALUATION SERVICES, INC.
1
FA- G 1, 5
ASSET NUMBER REPORT
PRINT DATE: 5123/95 CAPITALIZED ASSETS ONLY A.qnP- 19/qtl/QA
A519137
NUM13ER
FUND
DE
ACCT
CAT/9U
PROP
TY
13L M PMCRIMON MANUFACTURER - MODEL
SERIALNUMBER
............ ACQUISITION ............
LLEE; D
01129
899
200
1811000
186-100
05
01
01
1 COPIER* XEROX*5100
52K.309463
10
02/01193
85,500.00
01130
899
200
1811000
186-100
05
01
01
1 MAIL INSERTING MACHINE * PITNE7Y BOWES * F400
3203
10
121OW3
19,6()0.00
01131
899
800
1811000
186-200
15
02
01
1 COMPUTER SYSTEM, 48GSX * AST * BRAVO 4125S
USL3004867
5
12129192
1.726.00
01132
899
200
1811000
186-100
05
01
01
1 FOLDING MACHINE * PITNEY BOWES * 1863
06391
10
01101190
1,500.00
01133
899
200
1811000
18G-100
05
01
01
1 BURSTER * PRECISION * 3G50
01100315CD
10
01101/88
3.775.00
01134
899
800
1811000
186-100
15
02
01
1 TYPEWRITER * CANON * APSOO
10
01101185
1,736.00
01135
899
800
1811000
186-100
15
02
01
1 COPIER * CANON * NP3525F
CCJO 1133
10
01101/87
5,495.00
01136
899
800
1811000
186-200
15
02
01
1 COMPUTER SYSTEM. 8028G * HEWLETT PACKARD
3007A83103
5
06101/89
3,240.00
VECTR
01137
899
800
1811000
186-200
15
02
01
1 COMPUTER SYSTEM, 38GSX * EPSON * EQUITY 366=
5591000475
5
061OM2
2,514.00
01138
899
800
1811000
186�200
15
02
01
1 COMPUTER SYSTEM, 486SX * AST * BRAVO LC4/25S
TXC5003139
5
01/10/94
1.511.70
01139
899
800
1811000
187-800
15
02
01
1 LIFT, ONE-MAN, 24'H - GENIE * PLC -24
7.14996 f
15
01101t88
3,317.00
01140
899
800
1811000
187-700
15
02
01
1 REFRIGERATOR, WALK-IN - MASTER 13ILT
15
01/01/80
4,266.00
01141
899
goo
1811000
187-700
15
02
01
1 ICE MACHINE * SCOTSMAN *
15
01101185
1.786.00
01142
899
800
1811000
187-700
15
02
01
1 DISHWASHING SYSTEM * JACKSON * 150B
5755M
15
01101/80
4,366.00
01143
899
800
1811000
187-700
15
02
01
1 OVEN. CONVECTION * US RANGE *
369750
15
01/01180
2,030.00
01144
899
532
1811000
186-200
25
01
ol
I COMPUTER SYSTEM, 486SX * AST * BRAVO LCV25S
USC5009515
5
10/25193
1,763.90
01145
899
532
181 IODO
186-200
25
01
01
1 COMPUTER SYSTEM, 486SX * AST - BRAVO LC4125S
TXC5002511
5
03107194
1,742.2G
01146
899
532
1811000
186-200
25
01
01
1 COMPUTER SYSTEM, 486SX * AST * BRAVO LC4125S
USC5009563
5
10125193
1,764.90
01147
899
532
1811000
187-200
25
01
01
1 FAX MACHINE * HEWLETT PACKARD * FAX 300
02396
10
ollowl
1,350.00
01148
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON - 1425
1161-091
10
01101/91
5,145.00
01149
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON * M25
0389-091
10
olloml
5,145LO
01150
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON * M20
067-0328
to
ol/owl
1.450.00
01151
899
532
1811000
187 -IOD
25
01
ol
I MODULE h ZENTRON * M25
5-0211
10
01101191
5,145-00
01152
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON * M25
114-0019
10
ol/owl
5,145-00
OH53
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON * M20
063-0327
10
ollomi
1.450.00
01154
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON * M25
058-0600
10
ol/oml
5,145.DO
01155
899
532
1811000
187-100
25
01
01
1 RADIO, STANDBY W/SCRAM *MIDLAND* UHF
10
ollomi
1.325-00
0115G
899
532
1811000
187-100
25
01
01
1 RADIO. STANDBY W/SCRAM * MIDLAND * UHF
10
01/01191
1,325.00
01157
899
532
1811000
187-100
25
01
01
1 MODULE * ZENTRON * M3030
0056
10
01/01/91
1,081,00
01158
899
532
1811000
187-100
�5
01
01
1 RADIO * MIDLAND * PREPNET
10
01101191
1,200.00
XSSET VALUATI(:)N SERVICE S, INC.
PAGE 6
INSURANCE SUMMARY REPORT
PRINT DATE: 5/26195 BY LOCATION, TYPE
LOCATION 01 - CITY HALL
TOTAL, ASSET TYPE - B - BUILDINGSICONST.
TOTAL, ASSET TYPE - I - IMP. OTHER BLDG.
TOTAL, ASSET TYPE - M - MACH & EQUIPMENT
TOTAL, ASSET TYPE - V - VEHICLES
TOTAL: LOCATION 01 - CITY HALL
LOCATION 02 - COMMUNITY CENTER
TOTAL, ASSET TYPE - B - BUILDINGS/CONST.
TOTAL, ASSET TYPE - M - MACH & EQUIPMENT
TOTAL- LOCATION 02 - COMMUNITY CENTER
LOCATION 03 - MEMORIAL POOL
TOTAL, ASSET TYPE - B - BUILDINGSICONST.
TOTAL, ASSET TYPE - M - MACH & EQUIPMENT
TOTAL: LOCATION 03 - MEMORIAL POOL
LOCATION 04 - SENIOR CENTER
TOTAL, ASSET TYPE - B - BUILDINGSICONST.
TOTAL, ASSET TYPE - I - IMP. OTHER BLDG.
TOTAL, ASSET TYPE - M - MACH & EQUIPMENT
TION
REPLACEMENT
$3,308,000.00
$211,800.00
$1,948,890.00
$433,150.00
$5,901,840.00
$680,400.00
$69,695.00
$750,095.00
$1,484,175.00
$47,850.00
$1,532,025.00
$2,450,000.00
$153,000.00
$349,925.00
Aq f'%V. 191Q110A
INSURANCE SUMMARY REPORT
PRINT DATE: 5/26/95 BY LOCATION, TYPE
TOTAL. LOCATION 04 - SENIOR CENTER
LOCATION 05 - OLD SENIOR CENTER
TOTAL, ASSET TYPE - B - BUILDINGS/CONST.
TOTAL, ASSET TYPE - I - IMP. OTHER BLDG.
TOTAL- LOCATION 05 - OLD SENIOR CENTER
LOCATION 06 - CITY LIBRARY
TOTAL, ASSET TYPE - B - BUILDINGS/CONST.
TOTAL, ASSET TYPE - I - IMP. OTHER BLDG.
TOTAL: LOCATION 06 - CITY LIBRARY
LOCATION 07 - FIRE STATION
TOTAL, ASSET TYPE - B - BUILDINGS/CONST.
TOTAL, ASSET TYPE - I - IMP. OTHER BLDG.
TOTAL, ASSET TYPE - M - MACH & EQUIPMENT
TOTAL, ASSET TYPE - V - VEHICLES
TOTAL: LOCATION 07 - FIRE STATION
LOCATION 08 - CORP YARD
. TOTAL, ASSET TYPE - B - BUILDINGS/CONST.
CES, INC.
REPLACEMENT
COST
$2,952,925.00
$636,855.00
$58,000.00
$694,855.00
jr
$865,400.00
$66,500.00
$931,900.00
$1,985,500.00
$149,400.00
$242,065.00
$1,003,600.00
$3,380,565.00
$587,920.00
AS OF: 12/31/94
PRINT DATE: 5/26/95 INSURANCE DETAIL REPORT
ITYPE M - MACH & EQUIPMENT BY TYPE, LOCATION, BUILDING
AS OF: 12/31194
ASSET
NUMBER
M DESCRIPTION *MANUFACTURER* MODE[e* SERIALNUMBER
DE
DATE IN
SERVIC
REPLACENIENT
COW
01165
1
POOL COVER REEL*
BUILDING 01 -SENIOR CENTER
01184
800
12/01188
6,100.00
0116G
I
POOL COVER REEL
800
01/01/88
575.00
01185
800
12/01188
6,100.00
01167
1
COPIER * CANON * NP2015 * 75013108
800
01168
1
FILTER VACUUM, PORTABLE * MAX VAC * 12-814
800
01/01/86
2,300.00
01169
1
SAUNA, 10 X 10'* FINLANDIC * *
800
12/01188
2,850.00
12/29/92
1,500.00
01187
Soo
10/12/94
7,500.00
94022
1
LOT OF MINOR OFFICE EQUIPMENT * (NON -CAPITALIZED)
94023
1
LOT OF OFFICE FURNITURE - (NON -CAPITALIZED) * -
800
1
1,800.00
94024
1
LOT OF MINOR EQUIPMENT * (NON -CAPITALIZED) * -
800
4,100.00
800
10/01/94
1,300.00
800
1
17,100.00
.
TOTAL: BUILDING 01 -WILLIAM SHO RE MEM. POOL
$47,850.00
- - -
-
- - - - - - - - - - - - - - - - - - - - - -
- TOTAL: LOCATION 03 - MEMORIAL POOL
---------------
$47,850.00
LOCATION 04 - SENIOR CENTER
BUILDING 01 -SENIOR CENTER
01184
1
TYPEWRITER, MEMORY * CANON * AP830 * P92021186
800
01/01/88
575.00
01185
1
COPIER * XEROX * 5320 *
800
11101/94
5,200.00
01186
1
COMPUTER SYSTEM * AST * BRAVO 4/25S *
800
12/29/92
1,500.00
01187
1
ORGAN, MUSIC COMPUTER * GULBRANSEN'� EQUINOX 120
800
10/01/94
2,800.00
01188
1
TABLE, HOT FOOD * SECO * 4HF * 941418H
800
10/01/94
1,300.00
01189
1
DISHWASHING SYSTEM * JACKSON * SERIES 2000
800
10101t94
15,900.00
01190
1
MIXER, FOOD * BLAKESLEE.* G20 * 44392
800
01101/78
3.800.00
01191
1
OVEN, DOUBLE W/GRILL TOP LANG * *
800
10101/94
5,800.00
01192
1
OVEN, STEAM * CLEVELAND ULTRA 3 -
800
10/01/94
2,900.00
01193.
1
PIANO, UPRIGHT* sAmICK *
800
10/01/94
4,500.00
02544
1
INTERIOR FURNISHINGS* *
800
10/01/94
115.600.00
rilm
I vr ru Alqtx
PRINT DATE: 5126195 INSURANCE DETAIL REPORT
ITYPE M - MACH & EQUIPMENT BY TYPE, LOCATION, BUILDING
AS OF: 12131194 1
ASSET
NUMBER
9U DESCRIPTION* MANUFAUUREH *MODEL* SERIAL NUMBER
DEPT
DATE IN
SERVIC
REPLACEMENr
co
02545
1
TELEPHONE SYSTEM*
01256 1 COMPUTER SYSTEM * AST * BRAVO LC 4/50S * TX3CO01136
800
10101194
13,350,00
02546
1
VACUUM SYSTEM* * *
600
11/17/93
Soo
10/01/94
6,800.00
02547
1
COFFEE MAKERJAIRPOTS
1,500.00
01259 1 COPIER * XEROX * 5320 * OM7016102
800
10/01194
1,675.00
02548
1
MOWERtTOOLS * * *
600
06/01/91
800
10/01/94
1,950.00
02549
1
GYM FLOOR COVER *
05101/92
1,500.00
01263 1 SCBA FILLING STATION * COMPO AIR * MAKO
800
10/01/94
900.00
02550
1
WASHER/DRYER
600
10/28/94
800
10/01/94
575.00
02551
1
ARTWORK
600
10/12/94
4,300.00
01266 1 STAIR STEPPER NEXSTEP * 750
800
'10/01/94
1,800.00
02552
1
MISCELLANEOUS START UP ITEMS *
�A�� ;
800
10101/94
8,000.00
94025
1
LOT OF FURNITURE a EqUIPMENT * (NON -CAPITALIZED)
800
10101/94
155,000.00
TOTAL: BUILDING 01 - SENIOR CENTER
$349,925.00
- - - - - - - - - - - - - - - - - - - - - - - - -
- - TOTAL: LOCATION 04 - SENIOR CENTER
$349,925.00
LOCATION 07 - FIRE STAT16N
- - - -
- - - -
- - - - --
BUILDING 01 - FIRE STATION
01256 1 COMPUTER SYSTEM * AST * BRAVO LC 4/50S * TX3CO01136
600
07121194
3,125.00
01257 1 COMPUTER SYSTEM * AST * BRAVO LC 4/33 * USC7015615
600
11/17/93
2,750.00
01258 1 COMPUTER SYSTEM * AST * BRAVO LC 4/25S * USL3004848
600
12129/92
1,500.00
01259 1 COPIER * XEROX * 5320 * OM7016102
600
01/01/93
2,200.00
01260 1 COMPUTER SYSTEM * EPSON * 386125 PLUS * 1000659
600
06/01/91
1,500.00
01261 1 COMPUTER SYSTEM * EPSON * 386/33 PLUS * 2011172
600
05101/92
1,500.00
01263 1 SCBA FILLING STATION * COMPO AIR * MAKO
600
01/01/89
3,500.00
01264 1 TV, BIG SCREEN, 50" * MITSUBISHI * VS -5052
600
10/28/94
2,100.00
01265 1 GYM, -4 STATION CALIFORNIA GYM
600
10/12/94
4,300.00
01266 1 STAIR STEPPER NEXSTEP * 750
600
10/12194
1,600.00
33SET VALUATION SERVICES, INC.
�A�� ;
PRINT DATE: 5/26/95
ILOCATION 02 - COMMUNITY�
CTrT-ur irun-l-ANILIBLIM5
PHYSICAL LOCATION REPORT
BY LOCATION, BUILDING, DEPARTMENT
AS OF: 12131/94
ASSET ACQUISITION REPLACEMENT
DE NUMBER -m i)EscgjprioN'MANUFAGTURER-MODIEL-SERI�LNUNIBER LIM DAT Co CO I
BUILDING 01 - VERN BURTON COMM. CTR.
800
01131
1
COMPUTER SYSTEM, 486SX - AST - BRAVO 4/25S - USL3004867
800
01134
1
TYPEWRITER * CANON * AP500 *
800
01135
1
COPIER * CANON * NP3525F * CCJOI 133
800
01136
1
COMPUTER SYSTEM, 80286 * HEWLETT PACKARD * VECTR * 3007A83103
800
01137
1
COMPUTER SYSTEM * EPSON * EQUITY 386/25 * 5591000475
800
01138
1
COMPUTER SYSTEM, 486SX * AST * BRAVO LC4/25S * TXC5003139
800
01139
1
LIFT, ONE-MAN, 24'11 * GENIE * PLC -24 * 7-14996
800
01140
1
REFRIGERATOR, WALK-IN - MASTER BILT *
800
01141
1
ICE MACHINE * SCOTSMAN * *
800
01142
1
DISHWASHING SYSTEM* JACKSON* 150B * 5755M
800
01143
1
OVEN, CONVECTION * US RANGE 369750
800
01434 00
1
CONSTRUCTION, VERN BURTON GTR. 28,772 SP, CONSTRUCTED 1940
800
01434 01
1
VERN BURTON COMMUNITY CENTER, ACQUIRED 1979
800
01434 02
1
VERN BURTON COMMUNITY CENTER, REMODELLED 1992
800
94019
1
LOT OF MINOR OFFICE EQUIPMENT * (NON -CAPITALIZED)
800
94020
1
LOT OF OFFICE FURNITURE * (NON -CAPITALIZED) * *
800
94021
1
LOT OF MINOR EQUIPMENT * (NON -CAPITALIZED) * *
SERVICES, INC.
5
12/29/92
1,726.00
1,500.00
10
01/01/85
1,736.00
575.00
10
01101/87
5,495.00
4,500.00
5
06/01/89
3,240.00
1,000.00
5
06101/92
2,514.00
1,500.00
5
01/10194
1,511.70
1,506.00
15
01/01/88
3,317.00
3,90U.00
15
01/01/80
4,266.00
5,400.00
15
01/01/85
1,786.00
2,750.00
15
01/01/80
4,366.00
5,900.00
15
01101/80
2,030.00
2,670.00
680,400.00
40 01/01/79 - 217,728.00
35 01/01/92 207,360.00
TOTAL* BUILDING 01 - VERN BURTON COMM. CTR.
TOTAL: LOCATION 02 - COMMUNITY CENTER
$457,075.70
$457,075.70
4,400�000
25,700 0
8,400.00
$750,095.00 1
$750,095.00 1
PRINT DATE: 5126/95
FLOCATION�31 MEMORIAL POOLJ
CITY OF PORT ANGELES
PHYSICAL LOCATION REPORT
BY LOCATION, BUILDING, DEPARTMENT
ASSET
DE12- NUMBER M DMCRI rION-�jArjMCTUg
EIt*mODEL*5EgiALNmjBEg
BUILDING ol -WILLIAM SHORE MEM. POOL
800
01165
1
POOL COVER REEL* * *
800
01166
1
POOL COVER REEL* * *
800
01167
1
COPIER * CANON - NP2015 * 75013108
800
800
01168
01169
1
1
FILTER VACUUM, PORTABLE - MAX vAc * 12-814
SAUNA, 10 X 10'* FINLANDIC * *
800
800
0143500
0143501
1
1
CONSTRUCTION, WM SHORE MEM. POOL, 15,390 SF, CONSTR. 1962
MARATHON LOCIORS SYSTEM* *
800
800
800
94022
94023
94024
1
1
1
LOT OF MINOR OFFICE EQUIPMENT * (NON -CAPITALIZED)
LOT OF OFFICE FURNITURE * (NON -CAPITALIZED) *
LOT OF MINOR EQUIPMENT * (NON -CAPITALIZED) -
AS OF. 12/31194
ACQUISITION REPLAC11JENT
DATZ COST
15
12/01/88
5,250.00
15
12/01/88
5,250.00
10
01/01/86
3,195.00
7
12/01188
2,000.00
10
10/12/94
I
7,445.52
50
05/0i/62
304,645.00
40
05/31/94
10,554.78
TOTAL: BUILDING 01 -WILLIAM SHORE MEM. POOL
$338,340.30
6,100.0(
61100.0(
2,300.00
2,850.00
7,500.00
1,473,575.00
10,600.00
11800.00
4,100.00
17,100.00
$1,532,025.00
TOTAL: LOCATION 03 - MEMORIAL POOL $338,340.30 $1,532,025.001