HomeMy WebLinkAbout1997-09-23 - AGENDA REPORTS - DISCLOSURE REQUIREMENTS (2)AGENDA REPORT
City Manager Approval 1 G�
Item to be presented by:
Sharon Dawson
UNFINISHED BUSINESS
DATE: September 23, 1997
SUBJECT: DISCLOSURE REQUIREMENTS
DEPARTMENT: City Manager
BACKGROUND
The City Council, at its meeting of September 9, 1997, directed that a procedure be
established for individuals addressing the City Council to disclose that they are
representing or speaking on behalf of other individuals, groups or organizations. This
directive resulted from extensive discussion as to whether the City should enact lobbyist
registration requirements.
Request to Speak or Request to Register Written Comment cards are completed by those
wishing to address the City Council. The cards serve as a record of those communicating
with the Council should follow-up on a particular item with a speaker be required.
The procedure for disclosing representative relationships by speakers addressing the City
Council on matters of public policy shall include:
1. On both the Request to Speak card and Request to Submit Written Comments card,
individuals shall be required to disclose, under penalty of perjury, that they are
communicating to the City Council on behalf of another individual, group or
organization, specifically name the entity and sign the disclosure. Examples of the new
card formats are attached.
2. The City Clerk shall include in her announcement to the public regarding completion of
Request to Speak and Request to Register Written Comments cards that disclosure of
representative relationships is required. Speakers shall be requested to state their
name, address and representative relationship at the beginning of their testimony to
the City Council.
The Mayor shall invite people to address the Council by calling their name and noting
the disclosure as stated on the Request to Speak card. The Mayor shall also note
representative relationships in reporting to the Council on public comments submitted
on Request to Register Written Comments cards.
APP
These procedures are recommended in an effort to ensure that representative relationships
are fully disclosed to the City Council and members of the general public.
RECOMMENDATION
Adopt representative relationship disclosure procedures including written disclosure on
Request to Speak and Request to Register Written Comments cards, revised City Clerk
announcement highlighting disclosure requirements, oral notice by the Mayor of the name
and disclosure notation of speakers coming before the City Council and disclosure of
representative relationships of speakers at the beginning of oral testimony presented to the
City Council.
1. City of Santa Clarita - Request to Speak Form
2. City of Santa Clarita = Request to Register Written Comments
mpm:agndisc.doc
CITY OF SANTA CLARITA - REQUEST TO SPEAK
If you desire to speak before the Council, please complete the following information and give this
form to the City Clerk. (please print)
Meeting Date:
Agenda Title or Subject to be addressed: _
Please check one: Irl Favor
Name:
Street Address:
City:
Agenda Item Number:
In Opposition
Phone:
Neutral
COUNCIL REQUIRES THAT SPEAKERS WHO REPRESENT OTHER INDIVIDUALS, GROUPS
OR ORGANIZATIONS DISCLOSE THAT RELATIONSHIP UNDER PENALTY OF PERJURY.
I declare under penalty of perjury that the foregoing is true and correct.
Representing:
Signature of Speaker
Under State law, matters raised under Public Comments cannot have immediate action. The Council.
will refer the matter to staff or it may be scheduled on a subsequent City Council Agenda.
For tips on making your presentation, please see reverse side.
PRESENTATION TIPS
The following presentation tips are provided in an effort to assist you in making your opinion known to
the Council. Specific time allotments help ensure that all persons who wish to state their opinion
have the opportunity to do so. Please take the time to organize and prepare a three (3) minute
(or less) presentation.
To make the most efficient use of your time:
• Clearly state your name, address and who you represent for the record.
• Clearly state your concern - be concise.
• At the conclusion of your remarks, summarize the action you desire.
• If you wish to discuss an item on the Agenda, you may review the staff report and
documentation in the Agenda notebook on the table at the back of the Council Chamber.
The Request to Speak form must be filled out and given to the City Clerk prior to the Agenda item
being called. If you wish to speak on an item not on the Agenda, the form must be given to the City
Clerk before Public Participation begins.
Should you not wish to speak before the Council, you may use the Request to Register Written
Comments form.
CITY OF SANTA CLARITA - REQUEST TO REGISTER WRITTEN COMMENTS
Please complete the following information to register your written comments to the City Council, in
lieu of speaking orally. Your comments will be considered part of the official proceedings and will be
reflected in the City Council meeting minutes. (PLEASE PRINT)
Meeting date: Agenda item number:
Agenda Title or Subject to be addressed:
Please check one: In Favor In Opposition Neutral
Written comment (Please use other side if necessary):
Name:
Street Address:
City:
COUNCI L� REQUIRES THAT PERSONS REGISTERING WRITTEN COMMENTS WHO
REPRESENT OTHER INDIVIDUALS, GROUPS OR ORGANIZATIONS DISCLOSE THAT
RELATIONSHIP UNDER PENALTY OF PERJURY.
I declare under penalty of perjury that the foregoing is true and correct.
Representing:
Signature