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Home My WebLink About1997-10-21 - AGENDA REPORTS - EL NINO PREPARATION (2)AGENDA REPORT UNFINISHED BUSINESS DATE: October 21, 1997 SUBJECT: EL NINO PREPARATION DEPARTMENT: City Manager RECOMMENDED ACTION City Manager Item to be pre; George Caravalho Provide staff with additional direction in preparation for El Nino. This item is on the agenda. to discuss potential areas of concern within the community pertaining to the anticipated El Nino. City staff has assessed the entire community and reviewed additional areas with prior flood history to formulate a listing of areas for action. Each of the areas identified has been designated high, medium or low in terms of its potential for incident during a heavy storm. At this time, City staff will discuss key areas identified, actions taken to date and anticipated future actions. In addition to efforts in the field, extensive public outreach and education efforts are under way to ready the community as a whole for storm season. Efforts in this area will also be addressed. ATTACHMENTS 1. Identification of possible hazard areas 2. El Nino public outreach campaign s: \ ms \pez\ ELNINO.DOC ppp�Od�D Agenda Item:.3 EL NINO: Identification of Possible Hazard Areas September 11, 1997 AREA RATING All New Development (P,W.Inspect. notify) High Beal's Cut - Burn Area High Bouquet -4 Canyon Wash and Channel High Copperhill - Haskell High Eternal Valley - Sierra - Slope Repair High Four Oaks High Homeless in River High 4 INSPECT Iron Canyon High Lost Canyon - Train Trestle High High Magic Mountain - Cal Trans Contractor Issue High Pamplico near James Foster School High Pine Street and San Fernando High Placerita to Lost Canyon High Placerita 4 Freeway to Sand Cyn. High Railroad Avenue - Construction - Business Owner/Political High Sand Canyon- ALL - Comet Way - Southside Wash High High High *PRIVATE PROPERTY ISSUE S9SHAREELNIN01.911 -I AREA RATING Sierra Highway -4 ALL High - Placerita and Friendly Valley Wiley Canyon "S" Curve High Calgrove4 Wiley High Bouquet -4 Hobb to Plum Medium to High Fambrough Medium to High McBean/Decoro Medium to High Whites Canyon -> New Development Medium to High - Americana Apts. - Foxlane Centurion Way -> Alamagordo Medium Cherry Street Medium Market 4 between Newhall Ave. & Cross Medium Mobilehome Park -+ San Fernando Road and Medium Soledad - Citywide Old Orchard Medium -Ave. Rotella -> Paseo - (County) - closure Overlay from Soledad to Friendly Valley Medium Peachland Medium Scherzinger Lane Medium - Galaxy off Soledad - Sierra East of Soledad San Fernando -1 Circle J Medium - L. A. County Flood Control South Fork Side Soledad and Metrolink/Speedway L- Medium Soledad/Bouquet -* Bridge Medium *PRIVATE PROPERTY ISSUE S9SHAREELNIN01.911 -2 AREA RATING Woodland -+ Rockwell Canyon (Grading) Medium Rainbow Glen -+ Gilbert Low to Medium Canyon Country Park _Low Friendly Valley Low May Way -> Via Princessa Low Newhall Ranch Low San Fernando and Drayton Low Sierra Highway -t• Soledad Low Sierra Highway Princessa Low Trail System Low Walnut LOW *13th to Placerita High *Calla Lily and Abelia High *Oak Springs at Train Trestle High Rp Concrete 4 Breakout -1 Merle Norman Creekview Park Jakes Way Trails below Bridges *Decoro (Private Hillside) *Hidden Valley *Seco/Garzota *Shani La *PRIVATE PROPERTY ISSUE S."SEHARETLNIN01.911 - 3 Public Information/Outreach -- El Nino 1997-98 BACKGROUND: Experts agree -- El Nino is coming and the southland can almost be guaranteed a very wet winter. Here in Santa Clarita, where a 15 mile river "runs through it," we need to take extra care to assure that flooding does not result in a loss of life or property. To that end, City staff has been actively working on proactive and preventive measures City- wide. Our goal with this outreach effort is as follows: communicate City's proactive work to date; communicate what the various target audiences can do to prevent flooding and harm; communicate what people can do during an emergency. This outreach effort will "kick-off' on October 16 with the airing of the monthly "Your City" show on Cable T.V., channel 20, at 7:00 p.m. We will begin to publicize our "Santa Clarita El Nino Info Line," providing answers to the most asked questions regarding E1 Nino. table.wpd Emergency General Services/ Special Business & City Public Media Utilities Homeowners Industry Employees Be Storm Aware X X X X X X Brochure Brochure & Special X Newsletter Advertisements in X X X Local Publications Door Hangers with X X Information SECURE Training by X X x Appointment Flood Insurance X X X x Information Fair X Utility Luncheon Shelter Management X Meeting X X X x Free Sandbags (Field Services) X Team Building "I Survived EI Nino" X T-shirt X X X x Tip of the Week EI Nino X X X Information Line X X Radio/T.V. PSAs Press Conference X November 3 Sandbag Training X X X X x November 8 & 10 table.wpd Outreach Efforts 1. `Be Storm Aware" brocbure -Packed with useful information on how to prepare your home and your family, plus useful phone numbers, this brochure will be made available in public places as well as mailed with special letters. 2. Brochure and Special Letter - A special letter is being sent to homeowners in special areas of the City most prone to flooding, alerting residents about their responsibilities. A second letter is being sent to all Homeowners' Associations with the brochure regarding preparation and responsibility information. 3. Advertisements in local publications - We are creating an ad, complete with an illustration on how/where to sandbag, to run in: Daily News, Signal, and Magazine of Santa Clarita. A business -oriented ad will run in The Business News regarding an upcoming flood information fair. Additionally an ad and a small article will appear in the winter edition of Seasons. 4. Door hangers with info - As budget permits, we will create and disseminate door hangers with important information to residents from the City. 5. SECURE training by appointment - Included in our outreach materials (letters, brochure, ads) is an offer for free SECURE training for neighborhoods. 6. Flood Insurance Info Fair - The City will host a workshop (tentatively scheduled for December 13) on how to purchase flood insurance for residents and businesses. 7. Utility Luncheon - The City Manager is hosting a special "get re -acquainted luncheon for all local representatives of utilities on October 27. 8. Shelter Management Meeting -A special meeting to assess shelter resources and responsibilities will be held on October 15. 9. Free Sandbags- The Fire Stations are all giving away free unfilled sandbags, which the City is helping to spread the word about. 10. Field Services Teambuilding -Field Services will behaving a teambuilding session, specifically geared to preparing for El Nino. 11. "I Survived EI Nino" - T-shirt - We are going to have the T-shirts ready in the EOC so that we can distribute them to staff in the event of a disaster. 12. Tip -of -the -week - For City employees, we will e-mail a tip of the week, geared toward keeping EI Nino in their minds. 13. El Nino Info Line - A 24-hour phone line is being established at Field Services, which will include a one -minute message featuring answers to the most -asked questions people have. There will be an opportunity to leave a message for call back within two days. During an actual emergency, the message would change to reflect up-to-date info we need to disseminate. 14. Radio & T.V. PSA's - Using our "tip -of -the -weeks," we will provide regular useful information to the public via the free public service venue. 15. Press Conference - On November 3, 11:30 a.m. we will hold an El Nino Santa Clarita" press conference. At that time we will have staff there to provide information regarding preparation activities to date, areas most prone to flooding, and what actually happens in an emergency. We will also announce the sandbag training. 16. Sandbag Training- The City is sponsoring two sandbag trainings on November 8 at 10:00 a.m. and November 10 at 7:00 p.m. The purpose is to show people how to fill a sandbag and where to place it. g,f:elninol.doc:lor WHO IS DOING WHAT?? "Be Storm Aware" Brochure Donna Nuzzi October 15 Sandbag Trainin s (11/8 & 11/10 Nuzzi & Macpherson November 8-10 County booklet acquisition/dissemination Nuzzi October 15 SECURE training by appointment Nuzzi ongoing Free sandbag info to public Ortiz ongoing Letter & Brochure to HOA's Maus October 20 "Your City" - El Nino Putnam/Ortiz October 16 Press Conference Ortiz, Macpherson, Maus November 3 PSA's for Sandbag Training Ortiz October 20 Letterlbrochure to special homeowners Maus October 15 Tips-of-the-week(public) Ortiz ongoing Tips-of-the-week(employees) Maus ongoing Door hangers Ortiz as needed Advertisements Ortiz ongoing Utility Luncheon GAC/Ortiz/Miller October 27 Storm preparation Meeting -utilities, schools businesses Macpherson October 27 Shelter Management Meeting Macpherson October 15 Senator Boxer "What's Happening" meeting Mike Murphy (date TBA) Insurance Workshop M.M h /Nuzzi November 13 Clearing Streams Maus ongoing Burn area preparation Maus ongoing mapping of all areas to assess Maus/Macpherson complete Mobile Home Sandbaggingtinfo Macpherson/L.A. County Fire Dept. ongoing Message to employees ales Ortiz/Miller November 1 Field Crew Teambuilding Maus November T -Shirts Nielsen November/ December El Nino Info Line I Maus/Nuzzi October 15 grf:elninoldocaor