HomeMy WebLinkAbout1997-11-04 - AGENDA REPORTS - FIRSTFLOOR CITY HALL (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: November 4, 1997
City Manager Approval:
Item to be presented by: Steve Stark
SUBJECT: NOTICE OF COMPLETION FOR FIRST FLOOR CITY HALL
REMODEL PROJECT, GS -96-97-13
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1. City Council accept the work performed by Hamilton Construction on the first floor remodel
of City Hall, GS -96-97.13. Direct the City Clerk to file the attached Notice of Completion.
Direct staff to release the 10% retention 35 days after the Notice of Completion is recorded,
provided no stop notices, as provided by law, have been filed.
2. City Council approve increase to design contract for RTK Associates in the amount of
$19,607 which includes design changes and plan printing costs for a new total of $59,607.
Funds have been budgeted in Account Number 2410-8640, Project Number 1100-8640.
3. City Council approve increase to construction contract for Hamilton Construction in the
amount of $68,000 including telephone and data lines and unanticipated code required
upgrades for a new total of $415,000. Funds have been budgeted in Account Number 2410-
8640, Project Number 1100-8640.
BACKGROUND
During the December 10, 1996 Council meeting, the City Council appropriated $750,000 to
remodel approximately 8,100 square feet of new office spaces on the first floor of the City Hall
building. On January 28, 1997, the City Council awarded a design contract to RTK and
Associates and on June 10, 1997, awarded a contract to Hamilton Construction for the
construction portion of the project. Hamilton Construction has completed their work as agreed,
and City staff has completed all other work required.
The $750,000 budget was allocated to cover design ($52,000), construction ($355,000), furniture
($185,000), equipment ($150,000) and other miscellaneous expenses ($8,000). Although the
original budget allocations for design and construction underestimated the scope involved,
Appno5iffl agenda Items-3
NOTICE OF COMPLETION
FIRST FLOOR CITY HALL REMODEL PROJECT
November 4, 1997 - Page 2
judicious use of cost control measures resulted in project completion approximately $7,000
under budget. Construction was completed, and the staff moved into the new spaces on
schedule.
Completion of the project has resulted in very attractive and functional office spaces. The
reception area in the main hall provides a natural focus for meeting and directing the public,
and a new conference room provides seating for 65. City services involving the most public
contact are now conveniently located on the first floor.
ALTERNATIVE ACTIONS
Other direction as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $750,000 have been budgeted in Account
No. 2410-8640, Project No. 1000-8640.
ATTACHMENTS
Notice of Completion
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S:\TECHSVCS\COUNCIL\04NOV971.FT
RECORDING REQUESTED BY:
City of Santa Clarita
Administrative Services Department
WHEN RECORDED, MAIL TO:
Sharon L. Dawson, CMC, City Clerk
City of Santa Clarita
23920 Valencia Boulevard, Suite 301
Santa Clarita, CA -91355-2196
RECORDING FEES EXEMPTED
G.C. § 6103 and 27383 Space Above This Line For Recorder's Use
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. The City of Santa Clarita, a municipal corporation, is the owner of a certain office building
known as City Hall Building, 23920 Valencia Boulevard, Santa Clarita, CA 91355-2196,
within which a certain public improvement known as: First Floor Remodel, Project GS -96-
97-13.
2. The City's address is: 23920 Valencia Boulevard, Suite 300, Santa Clarita, CA -91355-2196.
S. The specific location of said public improvement is: City Hall Building, 23920 Valencia
Boulevard, Suites 110, 130, 140, and 150, Santa Clarita, CA 91355-2196.
4. On June 10, 1997, a contract to construct said public improvement was awarded to
Hamilton Construction Company, General Contractor, 18740 Ventura Blvd., Suite 211,
Tarzana, CA 91356.
5. Work under said contract was completed on October 3, 1997, to the satisfaction of the
Director of Administrative Services, and was accepted by the City on November 4, 1997.
State of California )
County of Los Angeles ) §
City of Santa Clarita )
I have read the foregoing Notice of Completion and know its contents. I am the City Clerk of
the City of Santa Clarity and am authorized to make this verification for and on its behalf, and
I make this verification for that reason. I am informed and believe and on that ground allege
that the matters stated in the foregoing document are true. I declare under penalty of perjury
under the laws of the State of California that the foregoing is true and correct.
Sharon L. Dawson, CMC
City of Santa Clarita
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