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HomeMy WebLinkAbout1997-10-28 - AGENDA REPORTS - GEN MUNI ELECTION (2)CITY OF SANTA CLARITA AGENDA REPORT 3�7�69st�Y1[N\ �M�i�i I7;1i DATE: October 28, 1997 City Manager Approval Item to be presented b 12L,_. SUBJECT: GENERAL MUNICIPAL ELECTION - APRIL 14,1998 RESOLUTION NOS. 97-118,97-119,97-120 DEPARTMENT: City Manager RECOMMENDED ACTION City Council adopt: Resolution No. 97-118 calling and giving notice of the General Municipal Election to be held April 14,1998; and Resolution No. 97-119 requesting the County of Los Angeles to render specified services to the City; and Resolution No. 97-120 adopting regulations for candidates for elective office. BACKGROUND The procedures for conducting a General Municipal Election are established by State law. Pursuant to these requirements, Resolution No. 97-118 calls and gives notice of a General Municipal Election to be held on April 14, 1998, for the purpose of electing three Councilmembers for a term of four years each. This resolution also states that the polls will be open from 7:00 a.m. to 8:00 p.m. on election day. The Candidate Filing Period will open on Monday, December 22, 1997 and run until 5 p.m. on Friday, January 16, 1998. If any incumbent does not file by this deadline, the filing period is extended 5 calendar days, until Wednesday, January 21, 1998 for candidates other than the incumbent to file. Section 10002 of the Elections Code provides that the City Council. may, by resolution, request the Board of Supervisors to permit the County Elections Official to render specified services to the City relating to the conduct of an election. These services would include preparing and furnishing the computer record of the names and addresses of all eligible registered voters so that the City can print labels to be attached to self -mailer sample ballot pamphlets, and furnishing printed indices of the voters to be used by the precinct board at the polling places. Adopted: -si-tv f-1 ,� a At.A_I Agenda Report General Municipal Election Page 2 Section 13307 of the Elections Code allows each candidate to prepare a statement to be included with the sample ballot and mailed to each registered voter. This section also allows the City Clerk to estimate the cost of the Candidates' Statements and requires each candidate filing a statement to pay, in advance to the City, his or her pro -rata share ($1,000) as a condition of having his or her statement included with the sample ballot. Any unused deposit shall be refunded within 30 days after the election; in the event of underpayment, the candidate may be billed for his or her pro -rata share of actual costs. ALTERNATIVE ACTIONS No alternative actions have been identified by staff. A total of $144,285 has been included in the FY 1997/98 budget to conduct this election. Resolution No. 97-118 Resolution No. 97-119 Resolution No. 97-120 electWect.rso RESOLUTION NO. 97-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 14, 1998 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on April 14, 1998, for the election of Municipal Officers; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Santa Clarita, California, on Tuesday, April 14, 1998, a General Municipal Election for the purpose of electing three members of the City Council for the full term of four years. SECTION 2: That the ballots to be used at the election shall be in form and content as required by law. SECTION 3: That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4: That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 5: That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6: That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED this day of MAYOR ATTEST: CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss CITY OF SANTA CLARITA ) 1997. I, Sharon L. Dawson. City Clerk. do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the _ day of , 1997, by the following vote of Council: lX`I�F`A NOES: ABSENT: elecV98resolgb COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: CITY CLERK RESOLUTION NO. 97-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 14, 1998 WHEREAS, a General Municipal Election is to be held in the City of Santa Clarita, California, on April 14, 1998; and WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County of Los Angeles; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of Santa Clarita; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: That pursuant to the provisions of Section 10002 of the Elections Code of the State of California, this City Council requests the Board of Supervisors of the County of Los Angeles to permit the County Election Department to prepare and furnish to the City for use in conducting the election the computer names and addresses of all eligible registered voters in the City in order that the City may print labels to be attached to self -mailer sample ballot pamphlets; and will also furnish to the City, printed indices of the voters to be used by the precinct board at the polling place; and will make available to the City additional election equipment and assistance according to State law. SECTION 2: That the City shall reimburse the County of Los Angeles for services performed when the work is completed and upon presentation to the City of a properly approved bill. SECTION 3: That the City Clerk is directed to forward without delay to the Board of Supervisors and to the County Election Department, each a certified copy of this resolution. SECTION 4: That the City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED AND ADOPTED this day of 1997. ATTEST: CITY CLERK STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF SANTA CLARITA )ss. MAYOR I, Sharon L. Dawson, City Clerk do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of , 1997 by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK elect/98resol.gb RESOLUTION NO. 97-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, APRIL 14, 1998 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Santa Clarita on April 14, 1998, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed, in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2: FOREIGN LANGUAGE POLICY. A. Pursuant to State law, the candidates' statement must be translated and printed in Spanish at the candidate's request. B. Pursuant to the Voting Rights Act, the City is required. to translate candidates' statements into the following languages in addition to English: Spanish. However, the City Clerk will review other languages and will print them in other languages, when the need rises. C. The City Clerk shall: 1. Have all candidate's statements translated into the languages specified in (B) above. 2. Have all translations made available upon request in the office of the City Clerk. 3. Print Spanish translations of candidates who request printing in the voters pamphlet. rM SECTION 3: PAYMENT. A. The candidate shall be required to pay for the cost of printing the candidate's statement in English. B. The candidate shall be required to pay for the cost of translating the candidate's statement into any foreign language as specified in Section 2 (B) above pursuant to State and/or Federal law. C. The candidate shall be required to pay for the cost of printing the candidates statements in a foreign language. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet, which will be $1.000.00. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of overpayment, the Clerk shall prorate the excess amount among the candidates and refund the.excess amount paid within 30 days of the election. SECTION 4: ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5: That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 6: That all previous resolutions establishing Council policy on payment for candidate statements are repealed. SECTION 7: That this Resolution shall apply only to the election to be held on April 14, 1998, and shall then be repealed. SECTION 8: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED this day of , 1997. MAYOR ATTEST: CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss CITY OF SANTA CLARITA ) I, Sharon L. Dawson. City Clerk do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of , 1997 by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK elect/98reso3gb