HomeMy WebLinkAbout1997-07-08 - AGENDA REPORTS - JANITORIAL CONTR (2)AGENDA REPORT
Cit Manage Approval
Item to be presented by:
Rick Putnam
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DATE: July 8, 1997
SUBJECT: AWARDING JANITORIAL CONTRACT FOR 1997-98
DEPARTMENT: Parks, Recreation, and Community Services
BACKGROUND
On April 8, 1997,- the City Council directed the Parks, Recreation, and Community Services
Department to waive the bidding process and prepare an RFP for janitorial services. The RFP
process will help to establish high quality janitorial services based on a thorough evaluation of
the following criteria: Responsiveness, prices, on site inspections of similar facilities,
professional references, and contractual compliance.
The Parks, Recreation, and Community Services Department has completed the RFP process
for janitorial services for the park facilities. The janitorial contractor will service the park
buildings and other recreation facilities seven days a week, and holidays as needed.
A total of six bid packages were submitted. It was noted that no local vender proposals were
submitted. Staff conducted an extensive background and reference check including site
inspections. The janitorial services for the park's facilities are currently being serviced by Bell
Building Maintenance.
The contract terms will be effective for one year, with the option to renew annually for three
additional years. Funds for janitorial services are budgeted in account 7320-8001.
NAME
Executive Suite Services
Sunflower Maintenance
Lee's Maintenance
Bell Building Maintenance
Power Building Maintenance
L.A.C. Maintenance Company
LOCATED
Northridge, CA
Sylmar, CA
Van Nuys, CA
North Hills, CA
Tarzana, CA
West Hollywood, CA
WINDOWED
TOTAL BID PER MONTH
$6,578.00
$5,535.00
$5,390.89
$4,474.00
$4,387.36
(Disqualified -No
addendums attached)
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the contract for
janitorial services to Lee's Maintenance for the amount of $ 64,690.68, with an option to renew
annually for an additional three years.
Authorize an additional $5,000 for contingencies for change orders, and for additional services
when required.
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