HomeMy WebLinkAbout1997-11-25 - AGENDA REPORTS - LACO AMEND PUBLIC TRANSPORTATI (2)CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by: Ron Kilcoyne
DATE: November 25, 1997
SUBJECT: AMENDMENT OF EXISTING AGREEMENT BETWEEN THE CITY AND
THE COUNTY • OF LOS ANGELES TO PROVIDE PUBLIC
TRANSPORTATION SERVICES
DEPARTMENT: Transportation & Engineering Services
City Council approve and authorize the City Manager to execute an amended agreement with the
County of Los Angeles to provide public transportation services, subject to City Attorney approval.
In August 1991, the City assumed responsibility for public transportation services in the Santa
Clarita Valley from the County of Los Angeles Department of Public Works. The County assumes
responsibility for providing funding for service in those areas not located within the City.
This funding covers administrative, contract, marketing and transportation services as follows:
♦ 25% of local bus service revenue hours operating in County, not to exceed $824,000
♦ 100% of the revenue hours of Marketplace/Stevenson Ranch service, not to exceed $195,000
♦ 21% of commuter service revenue hours, not to exceed $278,000
♦ 9% of Dial -A -Ride service revenue hours, not to exceed $161,000
♦ Capital debt service is shared by the County using the above formulas, not to exceed
$130,000
The subject agreement amendment stipulates the manner in which the amount of such funding is
determined. The County maximum contribution for transit service is estimated to be $1,588,000 for
fiscal year 1997/98.
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AMENDMENT TO EXISTING AGREEMENT TO
PROVIDE PUBLIC TRANSPORTATION SERVICES
November 25, 1997
Page 2
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The fiscal impact of the County contributions for service and capital debt is programmed into the
fiscal year 1997/98 budget.
Second Amendment to Agreement 68794
W ansi PagendaVacoagm.97
HARRY W. STONE, Director
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
September 11, 1997
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626)458-5100
Mr. Ronald J. Kilcoyne
Transportation Manager
City of Santa Clarita
25663 Avenue Stanford
Santa Clarita, CA 91355
Dear Mr. Kilcoyne:
RECEIVED
O C T 2 1 1997
CITY OF SANTA LARITA
TRANSI
ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460
IN REPLY PLEASE
REFERTO FILE:
SANTA CLARITA TRANSIT SERVICES AMENDMENT TO AGREEMENT
FISCAL YEAR 1997-98
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Enclosed are an original and three copies of the second Amendment
to Agreement No. 68794, between the County and the City of
Santa Clarita for the continuation of the subject services from
July 1, 1997 through June 30, 1998. Under the terms of the
Amendment, the City will continue to administer a contract for a
system of local bus service, a commuter service and a paratransit
service for residents of the Santa Clarita Valley. The maximum
cost to the County for its jurisdictional share of the cost of the
subject services shall be $1,588,000 for Fiscal Year 1997-98.
If the Second Amendment is satisfactory, please present it to your
duly authorized City officials for approval. Please return the
original and two copies of the Amendment to the Department of
Public Works for further processing. You may keep the extra copy
for your files. Upon approval by the Board of Supervisors, we will
return a fully executed copy to you.
Please contact Ms. Jacqueline Marquez at (626) 45873956, if you
have any questions regarding this Amendment.
Thank you for your cooperation and prompt attention to this matter.
Very truly yours,
HARRY W. STONE
DFNAfor /of Public Works
D J. OR E
Deputy Dire for
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Enc.
SECOND AMENDMENT TO
B G$ E E M E N I M Q s jE$ 2 2 4
This SECOND AMENDMENT to AGREEMENT NO. 68794 is made and
entered into by and between the CITY OF SANTA CLARITA, hereinafter
referred to as "CITY", and the COUNTY OF LOS ANGELES, hereinafter
referred to as "COUNTY"
WHEREAS, on February 9, 1996, COUNTY and CITY entered into
AGREEMENT NO. 68794 to continue to provide various forms and modes
of public transportation services, including a system of local bus
passenger service, commuter bus service, and paratransit service
for the elderly, persons with disabilities and the general public,
hereinafter referred to as."SERVICES", to serve the public in the
Santa Clarita Valley (SCV); and
WHEREAS, CITY and COUNTY desire to continue SERVICES through
Fiscal Year (FY) 1997-98; and
WHEREAS, CITY and COUNTY propose to finance their respective
jurisdictional shares of the total actual costs of SERVICES,
including contract, administration and marketing costs; and
WHEREAS, because of CITY/COUNTY joint program set forth
herein, CITY may apply for and CITY may be granted incentive,bonus
or other funds, including, but not limited to, Los Angeles County
Metropolitan Transportation Authority (MTA) Subregional Paratransit
Grant Program Funds; Federal Transportation Administration (FTA),
Section 9 Capital and Operating Funds; Congestion Management Air
Quality (CMAQ) Funds; Proposition A Discretionary Funds; State
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Transit Assistance (STA) Funds; Proposition C Recessionary or
Discretionary Funds, all hereinafter referred to as "BONUS".
WHEREAS, CITY has obtained a grant, hereinafter referred to as
"GRANT", from the Antelope Valley Transit Authority, hereinafter
referred to as "AVTA", as evidenced by the. certain Letter of
Agreement NO -207 -CM -6-93-94, hereinafter referred to as "LOA",
dated November 16, 1993, executed by the MTA and AVTA and that
certain Amendment_ No. 1 to LOA, dated June 1, 1996, executed by the
MTA and AVTA (as amended) and by reference incorporated herein, and
as evidenced by the Loan Agreement and the Assignment and
Assumption Agreement between CITY and AVTA to transfer grant
responsibility from AVTA to CITY and outline repayment schedule and
by reference is incorporated herein, and the Acknowledgment and
Consent between MTA and AVTA approving the grant transfer, and by
reference incorporated herein.
NOW, THEREFORE, in consideration of the mutual benefits to be
derived by CITY and COUNTY and of the premises herein contained, it
is hereby agreed as follows:
A. AGREEMENT shall be revised by adding Sections 1.H., 2.C. and
3. V., National Transit Database Reports, as follows:
1.H. To maintainoperating and fiscal records as
necessary to comply with MTA Proposition A
requirements and procedures and to maintain all
records on file for a minimum of three years
following this AGREEMENT.
3
2.C. To pay for its jurisdictional share of the FY 97-98
local match of GRANT for purchase of seven new
local Gillig vehicles, not to exceed Ninety-three
Thousand Six Hundred Twenty-five Dollars ($93,625).
Payment is to be made within 30 days of approval of
invoice from CITY.
3.V. National Transit Database (NTD)
CITY shall be responsible for collection of NTD
data (formerly Section 15) on behalf of COUNTY.
CITY shall prepare and submit quarterly and annual
NTD reports, including unincorporated COUNTY areas
served, in accordance. with the Federal Transit
Administration NTD Guidelines to the MTA with a
copy forwarded to COUNTY.
B. AGREEMENT NO. 68794 shall be revised by removing existing
Sections 1.A., 1.E., 1.F., 1.G., 2.8., 3.A., 3.D., 3.K.,
3.L.1., 3.L.4. and 3.M. -and replacing them with the
following:
1. CITY AGREES:
A. To administer the contract for SERVICES for
FY 1997-98. The Santa Clarita Public
Transportation System brochure, as
periodically revised by CITY, hereinafter
referred to as "BROCHURE", describes SERVICES
in detail, and by reference is incorporated
herein.
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E. To invoice COUNTY for its jurisdictional share
of the debt service costs for SERVICES, less
BONUS, for FY 1997-98 for the purchase of the
local and commuter buses, as detailed in
Section 3.J., total debt. service costs for
SERVICES for FY 1997-98 are estimated to be
Eight Hundred Seventy-four Thousand Fifty-
eight Dollars ($874,058).
F. Should CITY apply for BONUS for the FY 1997-98
and should BONUS be granted to CITY, CITY and
COUNTY shall share BONUS in the same
proportion as CITY and COUNTY jurisdictionally
share for service in which BONUS is received.
CITY shall deduct COUNTY'S share of BONUS from
COUNTY'S quarterly jurisdictional cost of
SERVICES for the particular service for which
BONUS was received. CITY shall deduct
COUNTY'S share of BONUS from COUNTY'S
jurisdictional share of debt service costs as
applicable.
G. To invoice COUNTY for its jurisdictional share
of the local match of GRANT, for the purchase
of seven new local Gillig vehicles, as
detailed in Section 3.J. Total GRANT for
local service vehicle purchase is estimated to
be One Million Four Hundred Ninety-eight
2.
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Thousand Dollars ($1,498,000), with a total
local match of Three Hundred Seventy-four
Thousand Five Hundred Dollars ($374,500).
Total COUNTY jurisdictional share of local
match to GRANT shall not exceed Ninety-three
Thousand Six Hundred Twenty-five Dollars
($93,625).
COUNTY AGREES:
B. To pay for its jurisdictional share of the
FY 1997-98 debt service for the purchase of
the local and commuter buses, less BONUS.
Payment is to be made within 30 days of
approval of invoice.
IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS:
A. The term of this AGREEMENT shall be from
July 1, 1997 through June 30, 1998.
D. COUNTY'S total maximum obligation under this
AGREEMENT is One Million Five Hundred Eighty-
eight Thousand Dollars ($1,588,000), less
COUNTY'S jurisdictional share of any BONUS
received.
COUNTY'S obligations under this AGREEMENT are
subject to availability of funds in its
budgets for the term of this AGREEMENT.
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K. That COUNTY, pursuant to the terms and
obligations of this AGREEMENT, shall be
responsible for its jurisdictional share of
the debt service for the local and. commuter
buses for FY 1997-98 and for its
jurisdictional share of the local match of
GRANT for the local buses for FY 1997-98.
CITY may also receive Six Hundred Ninety-nine
Thousand Two Hundred Forty-six Dollars
($699,246) in FTA Section 9 Capital Funds to
fund a portion of the cost of the debt
service. These funds will be used to
reimburse CITY'S and COUNTY'S jurisdictional
share of the debt service for FY 1997-98.
L. 1. Loral Rus Service
CITY'S jurisdictional share shall be
equal to the ratio of service revenue
miles traveled in CITY to the total
system revenue miles traveled. COUNTY'S
jurisdictional share shall be equal to
the ratio of service revenue miles
traveled in COUNTY to the total system
service revenue miles traveled, plus the
total cost of the expansion of
Line 35 (estimated to be One Hundred
Ninety-five Thousand Dollars [$195,0001).
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CITY'S estimated jurisdictional share -of
the local bus service is 75 percent and
COUNTY'S jurisdictional share is
estimated to be 25 percent plus the total
cost of the Line 35 expansion.
L. 4. Debt service on Local and Commuter Buses
BONUS to be applied to the debt service
is estimated to be Six Hundred Ninety-
nine Thousand Two Hundred Forty-six
Dollars ($699,246) for FY 1997-98.
Forty-nine percent of BONUS. is to be
applied to the local bus debt service and
51 percent of BONUS is to be applied to
the commuter bus debt service.
a. Local Buses
CITY'S jurisdictionalshareof the
debt service for local buses for the
FY 1997-98. is 75 percent, less
CITY'S jurisdictional share of BONUS
for local buses received by CITY.
COUNTY'S jurisdictional share is
25 percent, less COUNTY'S
jurisdictional share of BONUS for
local buses received by CITY.
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b. Commuter Buses
CITY'S jurisdictional share of
the debt service for commuter
buses for FY 1997-98 is
79 percent, less CITY'S
jurisdictional share of BONUS
for commuter buses received by
CITY. COUNTY'S jurisdictional
share is 21 percent, less
COUNTY'S jurisdictional share
of BONUS for commuter buses
received by CITY.
M. CITY will apply for BONUS, including, but
not limited to, an MTA Subregional
Paratransit Grant Program Fund (estimated
to total Forty Thousand Dollars [$40,000]
for FY 1997-98), Proposition A
Discretionary, STA, FTA Section 9
Operating Funds, CMAQ Funds,
Proposition C Recessionary and
Discretionary Funds (estimated to total
One Million Nine Hundred Two Thousand
Five Hundred Seventy Dollars [$1,902,570]
for FY 1997-98) and Section 9 Capital
Funds (estimated to be Six Hundred
Ninety-nine Thousand Two Hundred Forty-
six Dollars [$699,246] for FY 1997-98).
C. Except as herein amended, AGREEMENT NO. 68794 shall
remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have caused this SECOND
AMENDMENT to AGREEMENT NO. 68794 to be executed by their respective
officers, duly authorized, by the CITY OF SANTA CLARITA, on
1997 and by the COUNTY OF LOS ANGELES on
1997.
ATTEST:
JOANNE STURGES
Executive Officer -Clerk of
the Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
DE WITT W. CLINTON
County Counsel
By
Deputy
ATTEST:
By
City Clerk
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COUNTY OF LOS ANGELES
By
Chairman, Board of Supervisors
CITY OF SANTA CLARITA
By
Mayor
APPROVED AS TO FORM
Attorney