HomeMy WebLinkAbout1997-08-26 - AGENDA REPORTS - MAGIC MTN VIA PRINCESA EXTENSI (2)AGENDA REPORT
City Manager Approval Ak
Item to be presented y:
T. Brad Therrien
CONSENT CALENDAR
DATE: August 26, 1997
SUBJECT: MAGIC MOUNTAINA71A PRINCESSA EXTENSION - SAN FERNANDO
ROAD TO RAINBOW GLEN DRIVE - PROJECT NO. S0005
CALTRANS COOPERATIVE AGREEMENT NO. 4390
DEPARTMENT: Transportation and Engineering Services
This project consists of the extension of Magic Mountain Parkway and Via Princessa from
San Fernando Road to Rainbow Glen Drive, and the construction of a new bridge on Magic
Mountain Parkway over San Fernando Road. The Magic Mountain Bridge is located on State
right-of-way, requiring City staff to work with Caltrans to prepare the Project Study Report
(PSR) and Project Report (PR). Since this is a multi jurisdictional project, the City and State
are required to sign a standard Caltrans Cooperative Agreement. This agreement details the
duties of the City and State as they relate to the design of this project, and will become part of
the Project Study Report.
The City is required to design and fund the total project cost. Council previously authorized a
budget in the amount of $2,843,860 to fund this project in Account Nos. S0005103, S0005205,
S0005204, S0005201. The State will provide, at no cost to the City, oversight of all of the City's
right-of-way and design activities. Staff has reviewed the agreement and is satisfied with the
terms and conditions. The City Attorney has also reviewed and approved this agreement as to
form.
Ri • • • • N,I
City Council approve the draft Cooperative Agreement No. 4390, and authorize the City
Manager or his designee to approve all documents relating to this agreement, subject to final
approval of the City Attorney.
Cooperative Agreement No. 4390
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07 -LA -126 KP 13.2/13.7
07279-17500K
Magic Mountain Pkwy
District Agreement No. 4390
This AGREEMENT entered into on , 1997 is between the
STATE OF CALIFORNIA, acting by and through its Department of Transportation,
referred to herein as STATE, and the
CITY OF SANTA CLARITA, a body politic and
a municipal corporation of the State
of California, referred to herein as
"CITY".
District Agreement No. 07-4390
RECITALS
1. STATE, and•CITY, pursuant to Streets and Highways Code Section 130, are
authorized to enter into a Cooperative Agreement for improvements to
State highways within CITY.
2. CITY desires State highway improvements consisting of constructing a
grade separation on Magic Mountain Parkway over San Fernando Road and at
grade ramps to provide access to and from State Route 126, referred to
herein as "PROJECT," and is willing to fund one hundred (100%) percent of
all capital outlay and staffing costs, except for costs of STATE's
oversight of environmental, design and right of way activities.
3. This Agreement supersedes any prior Memorandum. of Understanding (MOU)
relating to PROJECT.
4. Construction of said PROJECT will be the subject of a separate future
Agreement.
5. The parties hereto intend to define herein the terms and conditions under
which PROJECT is to be developed,.designed and financed.
SECTION I
CITY AGREES:
1. To fund one hundred (100%) percent of all preliminary and design
engineering costs, including, but not limited to, costs for preparation
of contract documents and advertising and awarding the PROJECT
construction contract.
2. To have a Project Report (PR), Environmental Document (ED), and detailed
Plans, Specifications, and Estimate (PS&E) prepared at no cost .to STATE,
and to submit each to the STATE for review and approval at appropriate
stages of development. Project Report, final plans and standard special
provisions shall be signed by a Civil Engineer registered in the State of
California.
3. To permit STATE to monitor and participate in the selection of personnel
who will prepare the PS&E, provide the right of way engineering services,
and perform right of way activities. CITY agrees to consider any.request
by STATE to discontinue the services of any personnel considered by STATE
to be unqualified on the basis of credentials, professional expertise,
failure to perform in accordance with scope -of work and/or other
pertinent criteria.
4. Personnel who prepare the PS&E and right of way maps shall be available
to STATE, at no cost to STATE, through completion of construction of
PROJECT to.discuss problems which may arise during construction and/or to
make design revisions for contract change orders.
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District Agreement No. 07-4390
S. Not to use Funds from any Federal -aid program for design or acquisition
of rights of way for PROJECT.
6. To make written application to STATE.for necessary encroachment permits
authorizing entry onto STATE's right of way to perform surveying and
other investigative activities required for preparation of the PR, ED
and/or PS&E.
7. To identify and locate all utility facilities within the PROJECT area as
part of its.PROJECT design responsibility. All utility facilities not
relocated or removed in advance of construction shall be identified on
the PROJECT plans and specifications.
8. To identify and locate all high and low risk underground facilities
within the PROJECT area, and to protect or otherwise provide for such
facilities, all in accordance with STATE's "Manual on High and Low Risk
Underground Facilities Within Highway Rights of Way." CITY hereby
acknowledge receipt of STATE's "Manual on High and Low Risk Underground
Facilities Within Highway Rights of Way".
9. If any existing public and/or private utility facilities conflict with
PROJECT construction or violate STATE's encroachment policy, CITY shall
make all necessary arrangements with the owners of such facilities for
their protection, relocation, or removal in accordance -with STATE policy
and procedure for those facilities located within the limits of work
providing for the improvement to the State highway and in accordance with
CITY policy for those facilities located outside of the limits of work
for the State highway. Total costs of such protection, relocation or
removal shall be in accordance with STATE policy and procedure.
10. To furnish evidence to STATE, in a form acceptable to STATE, that
arrangements have been made for the protection, relocation, or removal of
all conflicting facilities within STATE's right of way and that such work
will be completed prior to the award of the contract to construct PROJECT
or as covered in the Special.Provisions for said contract. This evidence
shall include a reference to all required State highway encroachment
permits. •
11. CITY shall require the utility owner and/or its contractors performing
the relocation work within STATE's right of way to obtain a STATE
encroachment permit prior to the performance of said relocation work.
12. To perform all right of way activities, including all eminent domain
activities, if necessary, at no cost to STATE, in accordance with
procedures acceptable to STATE,.and in compliance with all applicable
State and Federal laws and regulations, subject to STATE oversight to
insure that the completed work is acceptable for incorporation into the
State highway right of way.
13. To utilize the services of a qualified public agency or a qualified
consultant in all right of way acquisition related matters in accordance
with STATE procedures as contained in Right of Way Procedural Handbook,
Volume 9. Private sector consultants are deemed qualified when they meet
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District Agreement No. 07-4390
the Consultant Selection Criteria contained in Right of Way Local
Programs LARF 96-1. Whenever consultants are used, the administration of
the consultant contract shall be performed by a qualified.Right of Way
person, employed or retained by CITY.
14. To certify legal and physical control of right of way ready for
construction and that all rights of way were acquired in accordance with
applicable State and Federal laws and regulations subject to review and
concurrence by STATE prior to the advertisement for bids for construction
of PROJECT. .
15. To deliver to STATE legal title to the right of way, including access
rights, free and clear of all encumbrances detrimental to STATE's present
and future uses not later than the date of acceptance by STATE of
maintenance and operation of the highway facility: Acceptance of said
title by STATE is subject to a review of a Policy of Title Insurance in
STATE's name to be provided and paid for by CITY.
16. To be responsible, at CITY expense, for the investigation of potential
hazardous waste sites outside of the existing State highway right of way
that would impact PROJECT.
17. To be responsible, at no cost to STATE, for remediation of hazardous
waste found on proposed State highway right of way to be acquired for
PROJECT.
SECTION II
STATE AGREES•
1. To provide, at no cost to CITY, oversight of PROJECT and to provide .
prompt reviews and approvals, as appropriate, of submittals by CITY, and
to cooperate in timely processing of PROJECT.
2. To provide, at no cost to CITY, oversight of all right of way activities
undertaken by CITY, or its designee, pursuant,to this.Agreement.
3. To issue, at no cost to CITY, upon proper application by CITY; an
encroachment permit to CITY authorizing entry onto STATE's right of way
to perform survey and other investigative activities required for
preparation of the PR, ED, and/or PS&E. If CITY uses consultants rather
than it's own staff to perform required work, the consultants will also
be required to obtain an encroachment permit. The permit will be issued
at no cost upon proper application by the consultants.
4. To be responsible, at STATE expense, for the investigation of potential
hazardous waste sites within the existing .State highway right of way that
would impact PROJECT. ,
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District Agreement No. 07-4390
SECTION III
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement are subject to
the appropriation of resources by the Legislature and the allocation of
resources by the California Transportation commission.
2. The parties hereto will carry out PROJECT in accordance with the Scope of
Work, attached and made a part of this Agreement, which outlines the
specific responsibilities of the parties hereto. The attached Scope of
Work may in the future be modified in writing to reflect changes in the
responsibilities of the respective parties. Such modifications shall be
concurred with by CITY's Director of Building and Engineering or other.
official designated by CITY and STATE's District Director for District 7
and become a part of this Agreement after execution by the respective
officials of the parties.
3. The Project Study Report (PSR) for PROJECT approved on , by
this reference, shall become part of this Agreement.
4. The basic design features shall comply with those addressed in the
approved PSR/PR, unless modified as required for environmental clearance
and/or FHWA approval of PROJECT.
5. The design, right of way acquisition, and preparation of environmental
documents for PROJECT shall be performed in accordance with STATE
standards and practices current as of the date of execution of this
Agreement. Any exceptions to applicable design standards shall be
approved by STATE via the process outlined in STATE's Highway Design
Manual and appropriate memorandums and design bulletins published by
STATE. In the event that STATE proposes and/or requires a change in
design standards, implementation of new or revised design standards shall
be done in accordance with STATE's Highway Design Manual, Section 82.5,
"Effective Date for Implementing Revisions to Design Standards". STATE
shall consult with ACTA in a timely manner regarding effect of proposed
and/or required changes on PROJECT.
6. CITY's share of all changes in development and construction costs
associated with modifications to the basic design features as described
above shall be is the same proportion as described in this Agreement,
unless mutually agreed by STATE and CITY in subsequent amendment to
this Agreement.
7. If a finding is made that Federal and State regulations do not require
mitigation of contaminated material in it's present condition within the
existing state highway right of way, CITY shall be responsible, at CITY
expense, for any remedial action required as a result of proceeding with
PROJECT. Locations subject to cleanup include utility relocation work
required for PROJECT.
8. If Federal.and State regulations indicate contaminated material within
the existing State highway right of way presents a threat to public'
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District Agreement No.. 07-4390
health or the environment, regardless of whether it is disturbed or not,
STATE shall be responsible for the cleanup, at STATE expense. If STATE's
cost to mitigate is increased due to project, the additional cost shall
be borne by CITY.
9. The party responsible for funding the cleanup shall be responsible for
the development of the necessary mitigation and remedial plans and
designs. Remedial actions proposed by CITY shall be approved by STATE
and shall be performed in accordance with standards and practices of
STATE and other Federal and State regulatory agencies.
10. A separate Cooperative Agreement -will be required to cover
responsibilities and funding for the PROJECT construction phase.
11. Nothing in the provisions of this agreement is intended to create duties
or obligations to or rights in third parties not parties to this
agreement or affect the legal liability of either party to the agreement
by imposing any standard of care with respect to the maintenance of State
highways different from the standard of care imposed by law. .
12. Neither STATE nor any officer or employee thereof is responsible for any
damage or liability occurring by reason of anything done or -omitted to be
done by CITY under or in connection, with any work, authority or
jurisdiction delegated to CITY under this Agreement. It is understood
and agreed that, pursuant to Government Code Section 895.4, CITY shall
fully defend, indemnify and save harmless the State of California, all
officers and employees from all claims, suits or actions of every name,
kind and description brought for or on account of injury (as defined.in
Government Code Section 810.8) occurring by reason of anything done or
omitted to be done by CITY under or in connection with any work,
authority or jurisdiction delegated to CITY under this Agreement.
13. Neither CITY nor any officer or employee thereof is responsible for any
damage or liability occurring by reason of anything done or omitted to be
done by STATE under or in connection with any work, authority or
jurisdiction delegated to STATE under this Agreement. It is understood
and agreed that, pursuant to Government Code Section 895.4, STATE shall
fully defend, indemnify and save harmless CITY, from all claims, suits
or actions of every name, kind and description brought for or on account
of injury (as defined in Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated to STATE
under this Agreement.
14. This Agreement may be terminated or provisions contained herein may be
altered, changed, or amended by mutual conaent`of the parties hereto.
15. Except as otherwise provided in Article (14) above, this Agreement shall
terminate upon completion and acceptance of.the construction contract for
'PROJECT or on December 1. 1999 whichever is earlier in time.
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STATE OF CALIFORNIA
Department of Transportation
JAMES W. VAN LOBEN SELS
BY:
District Director
Approved as to form and procedure
By:
Attorney
Department of Transportation
Certified as to funds
District Resource Manager
Certified as to Procedure
Accounting Administrator
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District Agreement No. 07-4390
CITY OF SANTA CLARITA
BY:
City Manager
Attest:
CITY Clerk
Approved as to Form:
Bv:
CITY Attorney
District Agreement No. 07-4390
07 -LA -126 KP 13.2/13.7
07279-17500K
Magic Mountain Pkwy
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for
various project development activities for the construction of a grade
separation on Magic Mountain Parkway -over San Fernando Road and at grade
ramps to provide access to and from State Route 126.
1. STATE will be the Lead Agency and CITY will be a Responsible Agency for
CEQA. CITY will prepare the Environmental Document (ED) -to meet the
requirements for CEQA. The draft and final ED will require STATE review
and approval prior to public circulation. CITY will provide all_data for
and prepare drafts of the Project Report (PR) and the Project Approval
Report (PAR). STATE will review the reports and approve PROJECT. CITY
will be responsible for the public hearing process.
2. CITY and STATE concur that the proposal is a Category 4A as defined in
STATE's Project Development Procedures Manual.
3. CITY will submit drafts of the environmental technical reports, and of
individual sections of the draft environmental documents to STATE, as
they are developed, for review and comment. Traffic counts and
projections to be used in the various reports shall be supplied by STATE
if available, or by CITY. Existing traffic data shall be furnished by
CITY.
4. STATE will review, monitor, andapprove all project development reports,
studies, and plans, and provide all necessary implementation activities
up to but not including advertising of PROJECT.
5. All phases of the PROJECT, from inception through construction, whether
done by CITY or STATE, will be developed in accordance with all policies,
procedures, practices, and standards that STATE would normally follow.
6: Detailed steps in the,project development process are attached to this
Scope of Work. These Attachments are intended as a guide to STATE and
CITY staff.
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District Agreement No. 07-4390
APPENDIX A: PLANNING PHASE ACTIVITIES
PROJECT ACTIVITY
1. ENVIRONMENTAL ANALYSIS & DOCUMENT
RESPONSIBILITY
STATE CITY
Establish Project Development Team (PDT) X X
Approve PDT X
Project Category Determination X
Prepare.Preliminary Environmental Assessment X
Identify Preliminary Alternatives and Costs X
Prepare and Submit Environmental Studies
and Reports X
Review and Approve Environmental Studies
and Reports X
Prepare and Submit Draft Environmental .
Document (DED) X
Review DED in District X
2. PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic Volumes for Alternatives X
Prepare Project Geometrics and Profiles X
Prepare Layouts and Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review and Approve Project Geometrics and
Operational Analysis X
3. PROJECT APPROVAL
Lead agency for Environment Clearance Certifies
ED in accordance with its procedures X X
Prepare Draft Project Report (DPR) - X
Finalize and Submit Project Report with
Certified ED for Approval ` X
Approve Project Report X
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District Agreement No. 07-4390
APPENDIX B: DESIGN PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
1. PRELIMINARY COORDINATION
Request 1 - Phase EA
X
Field Review of Site
X X
Provide Geometrics
X
Approve Geometrica
X
Obtain Surveys & Aerial Mapping
X
Obtain Copies of Assessor Maps and Other R/W Maps
X
Obtain Copies of As-Builts
X
Send Approved Geometrica to CITY for Review
X
Revise Approved Geometrica if required
X
Approve Final Geometrica
X
Determine Need for Permits from Other
Agencies
X X
Request Permits
X
Initial Hydraulics Discussion with District Staff
X
Initial Electrical Design Discussion with
District Staff
X
Initial Traffic & Signing Discussion
with District Staff
X
Initial Landscape Design Discussion
with District Staff
X
Plan Sheet Format Discussion
X X
2. ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report & Typical Section
Review & Approve Materials Report
and Typical Section
Prepare & Submit Landscaping Recommendation
Review & Approve Landscaping Recommendation
Prepare & Submit Hydraulic Design Studies
Review & Approve Hydraulic Design Studies
Prepare & Submit Bridge General Plan and
Structure Type Selection
Review & Approve- Bridge General Plan and
Structure Type Selection
J
Ila
X
X
X
X
X
X
X
X
3.
District Agreement No. 07-4390
PROJECT ACTIVITY
R/W ACQUISITION & UTILITIES
Request Utility Verification
Request Preliminary Utility Relocation
Plans from Utilities
Prepare R/W Requirements
Prepare R/W and Utility Relocation Cost Estimates
Submit R/W Requirements & Utility Relocation Plans for
Review
Review and Comment on R/W Requirements
Longitudinal Encroachment Review
Longitudinal Encroachment Application to District
Approve Longitudinal Encroachment Application
Request Final Utility Relocation Plans
Check Utility Relocation Plans-
Submit
lans-Submit Utility Relocation Plans for Approval
Approve Utility Relocation Plans
Submit Final R/W Requirements for Review and Approval
Fence and Excess Land Review
R/W Layout Review.
Approve R/W Requirements
Obtain Title Reports
Complete Appraisals
Review and Approve Appraisals for Setting
Just Compensation
Prepare Acquisition Documents
Acquire R/W
- Open Escrows and Make Payments
- Obtain Resolution of Necessity
- Perform Eminent Domain Proceedings
Provide Displacee Relocation Services
Prepare Relocation Payment Valuations
Provide Displaces Relocation Payments
Perform Property Management Activities
Perform R/W Clearance Activities
Prepare and Submit Certification of R/W
Review and Approve Certification of R/W
Transfer R/W to STATE- Approve and Record
Title Transfer Documents
Prepare R/W Record Maps
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RESPONSIBILIT
STATE
CITY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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4.
District Agreement No..07-4390
PROJECT ACTIVITY
PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Prepare and Submit Preliminary Stage Construction Plans
Review Preliminary Stage Construction Plans
Calculate and Plot Geometrics
Cross -Sections & Earthwork Quantities Calculation
Prepare and Submit BEES Estimate
Put Estimate in BEES
Local Review of Preliminary Drainage Plane
and Sanitary Sewer and Adjustment Details
Prepare & Submit Preliminary Drainage Plans
Review Preliminary Drainage Plans
Prepare Traffic Striping and Roadside
Delineation Plans and Submit for Review
Review Traffic Striping and Roadside
Delineation Plans
Prepare & Submit Landscaping and/or Erosion
Control Plans
Review Landscaping and/or Erosion Control -
Plans
Prepare & Submit Preliminary Electrical Plans
Review Preliminary Electrical Plans
Prepare & Submit Preliminary Signing Plans
Review Preliminary Signing Plans
Quantity Calculations
Safety Review
Prepare Specifications
Prepare & Submit Checked Structure Plans
Review & Approve Checked Structure Plans
Prepare.Final Contract Plans
Prepare Lane Closure Requirements
Review & Approve Lane Closure -Requirements
Prepare & Submit Striping Plan
Review & Approve Striping Plan
Prepare Final Estimate
Prepare & Submit Draft PS&E
Review Draft PS&E
Finalize & Submit PS&E to District
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RESPONSIBILITY
STATE
CITY
X
X
X
X
X
X
X
X
X '
X
X
X
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District Agreement No. 07-4390
ATTACHMENT C
DEFINITIONS
Basic Design Features - A general description of the facility:
Design speed.of State highway facility and Local Agency roads and streets.
Number of through lanes, auxiliary lanes and locations of interchanges and
separations.
Width of through lanes, medians, and shoulders for both the State highway facility
and local roads and streets.
Need for special featuresuchas sound walls, transportation system management
plans, HOV lanes, bridge widening, ramp metering, etc. See Guidelines for the
Prparation of Project Study Reports (Page A-110: 17) of State Project Development
Procedures Manual (6th Edition) for additional discussion of items to be considered
as basic design features.
Mandatory and Advisory Design Standards - See Index 82.3 of State's Highway Design
Manual for the definitionandlisting of these items.
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Magic Mountain Parkway/Via Princessa Extension
VICINITY MAP
N. T. S