HomeMy WebLinkAbout1997-04-22 - AGENDA REPORTS - MTA CORRIDOR CITIES (2)AGENDA REPORT
City Manager Approval
Item to be presented by:
Jeffrey Lambert
CONSENT CALENDAR
DATE: April 22, 1997
SUBJECT: RENEWAL OF STAFFING COST SHARING FOR SAN FERNANDO
VALLEY/NORTH COUNTY MTA CORRIDOR CITIES
DEPARTMENT: Community Development
BACKGROUND
The San Fernando Valley/North County MTA Corridor Cities have co -funded a staff position for
the past two years to serve as a liaison with the Metropolitan Transportation Authority (MTA) and
provide staff assistance to the Board Director and Alternate representing our corridor. By
participating in the agreement, the City gains valuable exposure to the individuals at the MTA
representing our area, which can translate to a facilitation of the funding request and acquisition
process. The position is held by a staff member working out of the City of Glendale's offices, who
will continue to perform the duties with the MTA invoicing for services.
All twelve cities within the corridor have participated in the agreement for the past two years. At
this time, the MTA is requesting that all participating cities sign renewal cost sharing agreements
for the upcoming year. The amount requested from each city corresponds to the percentage of
population for the corridor. As Santa Clarita has 17.54% of the population, our share of the
funding is. $12,276.The funds are dispensed from the Department of Public Works' Transit
Division. The agreement is identical to the one adopted last year with no changes in the cost
amount. The City of Glendale will continue to provide administration, office space, and clerical
support, while the MTA staff member continues in the position.
Staff recommends that the City Council: Direct the City Manager to execute the renewal of the
1997 Corridor Staffing Cost Sharing Agreement.
ATTACHMENTS
1997 Renewal Agreement
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AGREEMENT
This Agreement is entered into this day of
19 _ , by and between the City of Glendale, a
Municipal Corporation (hereafter "Glendale"), and the Cities of Agoura Hills,
Burbank, Calabasas, Hidden Hills, La Canada Flintridge, Lancaster; Malibu,
Palmdale, San Fernando, Santa Clarita, and Westlake Village, each a Municipal
Corporation (hereafter "San Fernando Valley/North County Corridor Cities").
RECITALS
WHEREAS, one member of the Board of Directors of the Los Angeles County
Metropolitan Transportation Authority (MTA) is selected by the Los Angeles
County City Selection Committee and nominated by cities in the area identified as
the San Fernando Valley/North County Corridor; and
WHEREAS, the MTA San Fernando Valley/North County Corridor consists
of the Cities of Agoura Hills, Burbank, Calabasas, Glendale, Hidden Hills, La Canada
Flintridge, Lancaster, Malibu, Palmdale, San Fernando, Santa Clarita, and Westlake
Village; and
WHEREAS, .the cities in the MTA San Fernando Valley/North County
Corridor have agreed to jointly fund a position to coordinate MTA activities and
provide staff assistance to the MTA Corridor Board Director; and
WHEREAS, the existing MTA San Fernando Valley/North County Corridor
Board Director is an elected official of the City of Glendale.
NOW, THEREFORE, the parties hereto agree as follows:
A. Glendale shall provide. services necessary to administer a full-time staff
position that will serve the functions set forth above. These services shall include,
but not be limited to, the following: coordination of recruitment and hiring
processes, payroll, and administration. of agreed upon benefits.
B. Glendale shall provide office space and clerical support for the position.
C. The individual retained for the staff position will be hired by and report
directly to the MTA San Fernando Valley/North County Corridor Board Director;
however, for purposes of administration and compensation, the staff position shall
appear as an at -will unclassified hourly employee of the City of Glendale.
D. Should the MTA Corridor Board Director for the San Fernando
Valley/North County Cities be changed for whatever reason during the contract
period, the terms of this Agreement shall remain, and be in full force and effect
unless the parties hereto, in writing, amend this Agreement to provide alternative
administration and support services for the staff position.
E. The functions of said position shall include, but not be limited to, the
following:
1) Provide general staff support to the MTA Corridor Board Director and
Alternate; 2) serve as a liaison to cities in the Corridor on ongoing MTA related
activities and issues; 3) monitor MTA activities through attendance at meetings and
communications with MTA staff and" other Board Directors, 4) seek input and
provide feedback on MTA issues of interest to individual cities in the Corridor; and
5) provide information to the MTA Corridor Board Director in response to the
interests and/or requests of individual cities in the Corridor.
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F. The total sums to be paid for said staff position, including all salary and
benefits, shall not exceed Seventy Thousand Dollars ($70,000), annually. Other than
the costs of salary and benefits as foresaid, all costs incurred by Glendale to perform
the administrative tasks set forth in Paragraph A of this Agreement shall be paid for
by Glendale.
G. Each City in the MTA San Fernando Valley/North County Corridor shall
pay to Glendale an annual sum not to exceed the amount(s) as identified in the Cost
Sharing Summary, .which is attached hereto as Attachment A, and incorporated
herein.
H. Glendale shall invoice each city in the MTA San Fernando Valley/North
County Corridor for the full amount no earlier than April 1, 1997 and payment shall
be received within sixty (60) days of the date of the invoice.
I. It is understood that the employee is not an agent or employee of any city
in the MTA San Fernando Valley/North County Corridor and further no city in the
MTA San Fernando Valley/North County Corridor shall be responsible for any act
or omission of said employee.
J. This Agreement may be executed and delivered in any number of
counterparts or copies ("counterpart') by the parties hereto. When each party has
signed and delivered at least one counterpart to Glendale, each counterpart shall be
deemed an original and, taken together, shall constitute one and the same
Agreement, which shall be binding and effective as to the parties hereto.
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K. This Agreement shall commence on the effective date set forth above and
shall expire twelve (12) months following this date. In the event Glendale has not
received executed counterparts from all MTA San Fernando Valley/North County
Corridor Cities by April 1, 1997, Glendale may, in its sole discretion, terminate this
Agreement and thereafter shall refund any monies paid by the Cities to Glendale in
furtherance of this Agreement.
WHEREFORE, the parties hereto have executed this Agreement on the day
and year first above written.
CITY OF GLENDALE
M
City Manager
CITY OF AGOURA HILLS
WE
City Manager
CITY OF BURBANK
WE
City Manager
CITY OF CALABASAS
an
City Manager
G!
Approved as to Form:
Attorney, Glendale
Approved as to Form:
City Attorney, Agoura Hills
Approved as to Form:
City Attorney, Burbank
Approved as to Form:
City Attorney, Calabasas
CITY OF HIDDEN HILLS
By
City Manager
CITY OF LA CANADA FLINTRIDGE
By
City Manager
CITY OF LANCASTER
By
City Manager
CITY OF MALIBU
By
City Manager
CITY OF PALMDALE
By
City Manager
CITY OF SAN FERNANDO
M
City Manager
5
Approved as to Form:
City Attorney, Hidden Hills
Approved as to Form:
City Attorney, Lancaster
Approved as to Form:
City Attorney, Malibu
Approved as to Form:
City Attorney, Palmdale
Approved as to Form:
City Attorney, San Fernando
Approved as to Form:
City Attorney, Lancaster
Approved as to Form:
City Attorney, Malibu
Approved as to Form:
City Attorney, Palmdale
Approved as to Form:
City Attorney, San Fernando
CITY OF SANTA-CLARITA
M
City Manager
CITY OF WESTLAKE VILLAGE
M
City Manager
11
Approved as to Form:
City Attorney, Santa Clarita
Approved as to Form:
City Attorney, Westlake Village
Attachment A
MTA SAN FERNANDOI NORTH COUNTY CORRIDOR
COST SHARING SUMMARY
Each amount is determined by calculating a percentage of the total costs of the position.
The percentage for each city is equal to the percentage of overall population for all cities
in the Corridor. Calculations are based upon 1994 State certified population figures.
Population % Population Portion
of Total Cost
Agoura Hills
21,000
2.86%
$2,001
Burbank
98,700
13.44%
$9,407
Calabasas
17,700
2.41%
$1,687
Glendale
190,200
25.90%
$18,128
Hidden Hills
1,850
0.25%
$176
La Canada Flintridge
19,700
2.68%
$1,878
Lancaster
115,500
15.73%
$11,008
Malibu
11,350
1.55%
$1,082
Palmdale
98,300
13.38%
$9,369
San Fernando
23,700
3.23%
$2,259
Santa Clarita
128,800
17.54%
$12,276
Westlake Village
7.650
1. °°
$729
Total
734,450
100.00%
$70,000
1 S 3 ' 1 i
CONSENT CALENDAR
DATE: April 22, 1997
City Manager Approval
Item to be presented by:
Jeff Lambert
SUBJECT: REQUEST FOR TRANSFER OF FUNDS FOR LEGAL SERVICES
PERFORMED BY McCUTCHEN, DOYLE, BROWN & ENERSEN, LLP,
REGARDING TESORO DEL VALLE, AND APPROVAL TO ENTER INTO
A CONTRACT FOR REMAINING REQUIRED SERVICES.
DEPARTMENT: Community Development
BACKGROUND
At the study session held on November 5, 1996, the City Council agreed to authorize the City
Manager to retain legal counseling in connection with the Tesoro Del Valle project. A number
of legal firms were contacted, and in late November the firm of McCutchen, Doyle, Brown &
Enersen, LLP, was engaged by the City under the approval of the City Council. In McCutchen's
scope of work, estimated legal fees for their services were stated to be between $60,000 and
$75,000. As of February 28, 1997, legal costs have equaled approximately $60,500. Funds for
such services were not budgeted in the 1996-1997 budget.
Staff is requesting a reimbursement of funds to the Planning Division's Professional Services
account for the payment of legal services provided by McCutchen, Doyle, Brown &_Enersen,
LLP, and is also requesting authorization for the City Manager or designee to enter into a
contract for the remaining services to be provided by the firm in tracking the Tesoro Del Valle
project. Currently, all legal services have been paid for out of the Planning Division's 1996-1997
base budget, which was not originally calculated to handle such costs.
RECOMMENDATION .
Staff recommends that the City Council:
1. Authorize the City Manager, or designee, to enter into a contract with McCutchen,
Doyle, Brown & Enersen, LLP for the remaining legal services to be provided; and
2. Appropriate $75,000 to Account No. 3100-8110 (Professional Services) from the City
Council Contingency Account No. 1240-7401 for legal services provided by the firm
between November 1996 and June 1997.
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