HomeMy WebLinkAbout1997-12-09 - AGENDA REPORTS - OFFICE OF CRIMINAL JUSTICE PLA (2)AGENDA REPORT
CONSENT CALENDAR
DATE: December 9, 1997
City Manager Approv,
Item to be presented
Adele Macpherson
SUBJECT: OFFICE OF CRIMINAL JUSTICE PLANNING GRANT 1997/98
REAPPLICATION - RESOLUTION NO. 97-145
DEPARTMENT: City Manager/ Parks, Recreation, and Community Services
RECOMMENDED ACTION
Staff recommends that City Council: 1) adopt Resolution No. 97-145 accepting the Office of
Criminal Justice Planning Grant; 2) increase estimated revenues by $25,000 (account number
101-5202) and appropriate $25,000 to account 7442-8110 (Exhibit A); and 3) authorize the City
Manager or designee to execute any contract agreements or change order arising out of this
program.
In November 1995, the City of Santa Clarita received $187,500 from the Office of Criminal
Justice Planning (OCJP) on behalf of a community collaboration developed to address youth
crime prevention. This funding was for the first year of a three-year Title V grant for the
implementation of local delinquency prevention programs. The City received $225,000 in Title V
Funding for the second year of the grant. Title V encourages the development of services in
targeted areas with a high number of risk factors and a correspondingly low number of
protective factors.
As we enter our third year of the grant, the funding offered to the City is $250,000. This grant
requires a 20% match by the City. As a result of the City's strong commitment to youth, the
City match is $240,525 (51%) which covers office space, the Los Angeles County Sheriffs
Department Substance Abuse Narcotics Education (SANE) program, and the annual Youth
Summit.
Programs that will be funded using grant money include the expansion of drug and alcohol
prevention programs in the local junior high schools, parent education, the Primary Intervention
Program, tutoring, and gang prevention programs. Grant funding will also cover the salary and
benefits of the Youth Outreach Program Coordinator and a. temporary, part-time clerk to
administer the grant and oversee the daily operations.
Par i o(3
e nciW.145.r t
Adopted. -12- _q panda Item:.
ALTERNATIVE ACTIONS
Other direction as determined by the City Council
FISCAL IMPACT
The anticipated cost of this program is estimated to be $490,525, $250,000 to be offset by grant
funds, and $240,525 as the required City match.
• $230,000 - SANE program currently budgeted in City General Fund
• $4,525 - City facility space for staff
• $6,000 - Annual Youth Summit, budgeted in City General Fund
ATTACHMENTS
Exhibit "A" Fund Distribution
Office of Criminal Justice Planning grant award packet available for review in the City Clerk's
Reading File
Resolution No. 97-145
Pogo 2 of 3
mwuiA97-145.,,
Exhibit A
7442-7011
Salaries
50,889
7442-7015
Part-time Salaries
14,472
7442-7101
Health and Welfare
3,800
7442-7110
Life Insurance
153
7442-7115
LTD
381
7442-7120
Medicare
948
7442-7130
Worker's Compensation
1,100
7442-7140
PERS
9,309
7442-7160
Unemployment Taxes
400
Subtotal
Personnel
81,452
7442-7302
Travel & Training
2,000
7442-7302
Auto Allowance
400
7442-7306
Office Supplies
500
7442-7307
Postage
150
7442-7312
Special Supplies
1,000
7442-8110
Professional Services
164,498
Subtotal Operations & Maintenance 168,548
TOTAL 250,000
Note:
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P., 3.0
courmiA9ld65.ryf
Seven months to be charged for fiscal year 1997-98
Five month to be charged to fiscal year 1998-99
RESOLUTION NO. 97-145
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA
APPROVING THE OFFICE OF CRIMINAL JUSTICE PLANNING
GRANT AWARD AGREEMENT
WHEREAS, the City of Santa Clarita desires to undertake a certain project designated
"Santa Clarita's Investment in Youth" to be funded in part from funds made available
through the Title V - Incentive Grants for Local Delinquency Prevention Program
administered by the Office of CriminalJusticePlanning (hereafter referred to as OCJP).
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY MANAGER OF THE CITY
OF SANTA CLARITA is authorized, on its behalf to submit the attached proposal to OCJP,
and is authorized to sign and approve on behalf of the City Council the attached proposal to
OCJP, and is authorized to sign and approve on behalf of the City Council the attached Grant
Award Agreement including any extension or amendments thereof.
SECTION 1: The applicant agrees to provide all matching funds required for said
project (including any amendment thereof) under the program and the
funding terms and condition of OCJP and that the cash match will be
appropriated as required.
SECTION 2: Any liability arising out of the performance of the Grant Award
Agreement, including civil court actions for damages, shall be the
responsibility. of the grant recipient and the authorizing agency. The
State of California and OCJP disclaim responsibility of any such
liability.
SECTION 3: That grant funds received hereunder shall not be used to supplant
expenditures controlled by this body.
SECTION 4: The City Council accepts the project as exempt for CEQA and a Notice
of Exemption has been filed.
SECTION 5: The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this day of
19
MAYOR
ATTEST:
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §
CITY OF SANTA CLARITA )
I, Sharon L. Dawson, CMC, City Clerk of the City of Santa Clarita, do hereby
certify that the foregoing Resolution was duly adopted by the City Council of the City of
Santa Clarita at a regular meeting thereof, held on the day of
, 19_ by the following vote of Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK
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wunrii\97-145.ms
OFFICE OF CRIMINAL JUSTICE PLANNING
GRANT AWARD FACE SHEET
OCJP A301
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following
AdministrativeAgency(1) City of Santa Clarita
hereafter designated Grantee, in the amount and for the pntpose and duration set forth in this grant award.
(2) Implementing Agency Name City Mana4er'S Office
Contact Pamela Matsuoka Address 23920 Valencia Blvd.
(3) Project Title (so characters mazlmum)I (6) Award No.
Santa Clarita's Investment in Youth
(4) Project Director (Name, Title, Address, Telephone)
(four nes mmdmum)
Pam Matsuoka. Youth Outreach Program
Coordinator
23920 Valencia Blvd.
Santa Clarita, CA 91355
(5) Financial Officer (Name, Title, Address, Telephone)
(four lines mndmum)
Steve Stark, Director, Admin. Services
23920 Valencia Blvd.
Santa Clarita, CA 91355
(805) 259-2489
(7) Grant Period 11 /1 /97 - 10/31/98
(8) Federal Amount
(9) State Amount $250.000
(10) Cash Match $2361.000
(11) In -Sind Match $4,525
(12) Total Project Cost $490,525
This grant award consists of this title page, the application for the grant which is attached and made a part hereof, and the
Assurance of Compliance forms which were previously submitted. The grant recipient signifies acceptance of this grant award
and agrees to administer the grant project in accordance with the statute(s), the Program Guidelines, this Application for
Continuation Funding and the OCJP Grantee Handbook.
FOR OCJP USE ONLY
Item:
Chapter.
PCA No.:
Components No.:
Project No.:
Amount:
Split Fund'
Split Encumber:
Year:
Match Requirement:
Fund:
Program:.
Region:
Fed. Cat. #:
Office of Criminal Justice Planning
(13) Official Authorized to Sign for
'15t(e: City Manager
Address: 23920 Valencia Blvd.
Telephone?a805)Clarita, 89CA 91355
Date:
I hereby certify upon my own personal knowledge that
budgeted funds are available for the period and
purposes of this expenditure stated above.
Fiscal Officer, OCJP , Date
Executive Director, OCJP Date
0 1-0
M
E
M
NOR . . . . . . .
Ink
1. GRANT PERIOD: 2. LOCATION OF 3. PROJECT TITLE:
SERVICE:
11/1/97-10/31/98 Santa Clarita, CA Santa Clarita's Investment in
Youth
4. # OF VOLUNTEERS FOR ELLECP FUNDED PROJECT: 0
5. APPLICANT'S NAME: 6. IMPLEMENTING AGENCY'S NAME:
Citv of Santa Clarita City of Santa Clarita' I
Address: 23920 Valencia Blvd. Address: 23920 Valencia Blvd.
Santa Clarita, CA 91355 Santa Clarita, CA 91355
Phone: 805 259-2489 Phone: (,8n-ri-j 259-2489
Fax#: 9H 259-8125 Fax#: (BD -5-j
7. PROGRAM DESCRIPTION: New Project _ Expansion of Existing Project
Santa: Clarita's Investment in Youth Program has developed a strong project strategy to address
youth and family related problem in the Santa Clarita Valley. Through a community risk assessment,
the availability of drugs and alcohol and alienation and rebelliousness in terms of gang activity have
been identified as the two priority risk factors to be addressed. The overall target area of Santa
Clarita Investment in Youth is the entire Santa Clarita Valley, as defined by the William S. Hart Union
High School District Boundaries. The focus of the third phase of the program is Castaic. The
primary goal of this project is risk -focused prevention in Santa Clarita.
8. PROBLEM STATEMENT: Age of Target Population 0w-18
A 1991 drug survey conducted by the local high school district indicated that Santa Clarita is above
the national average on many counts. For example, 21% of local high schools seniors have used
marijuana in the last 30 days,. compared to a national average of 14%. In regards to alienation and
rebelliousness, the local Sheriffs Department Career Offenders Burglary Robbery Apprehension
(COBRA) Team has identified approximately 700 gang/tagger members in Santa Clarita which
represent as 450% increase since 1991.
OCJP-227 (Rev. 4/1997)
Office of Criminal lush= Planning
9. OBJECTIVES:
The objectives for Santa Clarita's Investment in Youth Program include 1) decreasing the number
of 10th and 11th graders who have used drugs within 30 days of a follow-up survey by 10%;
2) decreasing the acceptability of alcohol use among 7th graders by 10% during the first year of a
drug education program implemented at the junior high level; 3) decrease gang activity 15% over
three years; 4) increase the number of employable teens from target areas by 10%, and 5) increase
attendance at positive teen programs by 25%.
10. ACTIVITIES:
11. CATEGORY:
Activities to meet the project goals include: 1) implement an
❑ Small
education program for junior high school students aimed at
:U Medium
teaching them peer resistance techniques; 2) increase the use of
0 Large
parent effectiveness programs to combat alienation; 3) increase
attendance at programs which promote positive alternatives;
12. PROGRAM AREA
and 4) provide opportunities, skills and recognition for youth
101 N/A
through positive bonding programs.
14. NUMBER OF CLIENTS
13. EVALUATION:
Process evaluations will be conducted to focus evaluations at
TO BE SERVED:
the time of and during program implementation. Summative
8,000 directly
evaluations examine the overall impact of programs on priority
141,000 community
risk factors.
residents indirectly
OCJP-227 (Rev. 4/1997)
Office of Criminal Justice Planning
PROJECTED BUDGET:
Personnel Expenses
Other Income and Source (list fees, grants, private
monies, and in-kind contributions).
Title V Amount I Amount
Source
81.452I 0 I City in-kind
and cash match.
IOperating Expenses 168.548 240.525-
Equipment
0 1 0
Title V TotalI Other Income Total
250.000 240.525
Total Project Cost
490;525
BUDGET SUMMARY FOR IMPLEMENTING ORGANIZATION (as of 11/1/91):
(This section does not include the proposed Title V funds)
Total Agency Budget $
(excluding proposed Title V funds)
N/A $
Total OCJP Grants Currently Administered Government
(within Implementing Organization's budget)
Aqency
# of Volunteers
# of Full -Time Paid Staff
# of Part -Time Paid Staff
NAME OF OFFIC ESPONSIBLE FOR THE PROJECT:
Signature: Date:
Typed. Gec 4e A. Caravalho Title: Cit Ma Il
ager
off'" of Criminal Justice Planning
ADDITIONAL SIGNATURE AUTHORIZATION
Grant Award M:
Applicant: City of Santa Clarita
Project Title: Santa Clarita's Investment in Youth
Grant Period: 11/1/97 to 10/31/98
The following persons are authorized to sign for.
Proja9z&�W-Z Financial Officer
ect Dixecto m
Signature
Steve Stark
no --
C6, L/17
nature
Barbara Boswell
ne
Signature-
ame Name
Signature
Name
Approved By:
Signature
Name
Project Director.
Date
Financial Officer.
Regional/Local Date
Planning Director.
Date
Me of Q=md Im m Kming
TITLE V DELINQUENCY PREVENTION PROGRAM
Grant Reapplication Forms
Checklist & Required Sequence
This checklist is provided to assist the applicant in ensuring that a complete application is
submitted to OCJP.
ITEM
INCLUDED
N/A
1. Is the Grant Award Face Sheet completed, signed by
YESX
NO ❑
an authorized official, and included?
2. Is the Resolution from the Governing Body included?
YES-❑
NO,0
If NO, the cover letter must indicate submission date.
3. Is the Certification of Assurance of Compliance
YES
NO ❑
(OCJP 656) included?
a. If federally funded, is an updated EEO Plan included?
YES ❑
NO ❑
b. If federally funded; is the Standard Form LLL
YES ❑
NO ❑
"Disclosure of Lobbying Activities" included?
4. Is the Assurance of Compliance with JJDP Act Mandates
YES'
NO ❑
included?
5 Is the Project Service Area Information form
included? YES NO ❑
If NO, update the information and attach
If YES, include the form from the previous year
6 Is the Project Contact Information form included? YES NO ❑
7 Is the Project Summary the same as the previous year? YES ❑ NO
If NO, update the information and attach.
If YES, include the form from the previous year.
8 Are the revised objectives/activities included? YES NO ❑
Office of Criminal Justice Planning 1
9.
Is the organizational chart the same as the previous year?
YES`,
NO ❑
If NO, update the information and attach:
i
10.
Is the Project Budget (OCJP A303a-A303c) included?
YES
NO ❑
11.
Is the Other Funding Sources form (OCJP 653) included?
YES fg/
NO ❑
12.
Are all required items included in the Grant Application
YES
NO ❑
Appendix?
13.
Are the updated Operational Agreements included?
YES
NO ❑
14. Can the grant begin implementation without an advance YES NO ❑
of funds? If NO, include the Certification for Advance
of Grant Funds form (OCJP 202) and an OCJP Form 201.
15. Are other documents required to support the proposed YES$ NO ❑
budget included?
16. Is a Request to Submit Quarterly Reports of Expenditures
and Request for Funds (CBOs only) needed? YES ❑ NO)R(
If NO to any of the above, the applicant must substantiate why the documents are not included.
The applicant is responsible for the submission of all the required documents or continuation
funding may be jeopardize.
Office of Criminal Justice Planning
PROJECT NARRATIVE
1. Project Summary (See Attached)
2. Objectives and Activities
Program Goal: Santa Clarita's Investment in Youth is designed with the primary goal of
implementing risk focused prevention in the Santa Clarita Valley.
Objective: Reduce the availability of drugs and alcohol to minors.
Activities:
1) Develop and carry out law enforcement sting operations. Ongoing, beginning
June 1996.
2) Investigate store sales to determine it minors are acquiring alcohol through
direct purchase or with parent/adult assistance. Develop brochure .and
information packet, public awareness campaign, alcohol awareness. campaign.
EASY Program: December 1996.
Objective: Educate /increase awareness of the dangers of drug and alcohol abuse
Activities:
1) Provide a drug education program for 7th and 8th grade levels. Implement
Natural Helpers, Developing Capable People and SANE. Ongoing, beginning
Fall 1996.
2) Conduct a follow-up drug survey. June 1997.
3) Provide alternatives to the problem behavior through existing youth programs.
New Year's Eve Party at Mountasia, All City Junior High School Dance,
Catalina Island Camping. December 1996, March 1997, Summer 1997,
4) Implement community awareness campaign. EASY Program. December
1996
5) Conduct comprehensive drug and tobacco survey of junior and senior high
school students. December 97.
Objective: Decrease Alienation and Rebelliousness.
Activities:
1) Increase the use of parent effectiveness techniques. Parent Education.
Ongoing, began January 1996.
2) Provide opportunities, skills and recognition to at -risk youth through positive
bonding programs. We Care for Youth, Natural Helpers. Ongoing beginning
November 1996.
3) Provide better communication and linkage between agencies dealing with
young people so that students exhibiting initial alienation and rebelliousness
can be redirected to raise a sense of community belonging, healthy attitudes
and clear standards. November 1996.
4) Provide early detection school adjustment at the appropriate developmental
age. Primary Intervention Program. Ongoing November 1996.
Objective: Create a public sense of pride in being a community of effective and
successful parents.
Activities:
1) Provide parent effectiveness classes. Parent Project, Parent Academies.
Ongoing November 1996.
2) Continue parenting campaign including slogan, logo, and good parenting
sticker. Pride in Parenting. Ongoing November 1996
Objective: Provide a community mobilization strategy for generating community
involvement in and responsibility for addressing each of the priority risk
factors.
Activities:
1) Increase communication with law enforcement, school and service agencies.
Ongoing, quarterly collaboration meetings.
2) Annual Youth Summit. Spring 1998.
3) Annual Mayor's Conference for Youth and Family. Fall 1998.
COMPONENT DESCRIPTION UPDATES - NOVEMBER 1997
A) PREVENTION POLICY BOARD
The Santa Clarita Valley Prevention Policy Board (PPB) consists of 15 community members
representing public agencies, private nonprofit organizations, the business community, local schools,
child welfare groups, community residents, local law enforcement, representatives of the Judicial
System, an at -risk youth, a community resident from the targeted community. Further, the Santa
Clarita Valley PPB is consistent with the racial, ethnic and cultural composition of the community's
demographic composition. The main objective of the PPB is to provide authorization and sanctioning
of the Investment in Youth process and provide oversight for all community activities relating to the
program.
In accordance with the Request for Proposal requirements, most of the members who make up the
PPB include key community leaders such as a Councilmember, the City Manager, the president of
the Chamber of Commerce, School Superintendents, Presidents and Executive Directors of nonprofit
groups and the presiding Judge of the Santa Clarita Valley Municipal Court.
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 &W-rb-do'rrearvla
SANTA CLARITA VALLEY
PREVENTION POLICY BOARD (PPB)
(Updated 11/97)
NAME
ORGANIZATION
Judge Floyd Baxter, Newhall Municipal Court
Presiding Judge - PPB Court Liaison
Newhall Municipal Court
George Caravalho -
PPB Chairperson
City Manager - City of Santa Clarita
Guillermo Medrano -
PPB Youth Liaison
At -Risk Youth
Tim Burkhardt-
PPB Business
Community Liaison
President - Santa Clarita Chamber of
Commerce
Lupe Lopez -
PPB Social Service
Liaison
Santa Clarita Service Center
Marc Winger -
PPB Elementary Liaison
Superintendent - Newhall School District
Jo Anne Darcy -
PPB Legislative Liaison
Mayor - City of Santa Clarita
Captain Mike Quinn -
PPB Law Enforcement
Liaison
Los Angeles County Sheriff- Santa
Clarita
Liz Seipel -
PPB Non -Profit Liaison:
Family Issues
Director - Child and Family Development
Jim Ventress -
PPB Non -Profit Liaison:
Youth Issues
Director - Boys and Girls Club
Maria Fulkerson -
PPB HispanicYouth and
Family Issues Liaison
President
United Mothers
Bill White -
PPB High School Liaison
Superintendent - Hart School District
Edwin Brown -
PPB Unincorporated
County & Health Issues
Liaison
Castaic Town Council - Samuel Dixon
Health Center
Gloria Mercado -
Community Representative
Rick Putnam -
PPB Anti -Gang Task
Force Liaison
Santa Clarita Valley Anti -Gang Task
Force Chairperson
SAMOCMDOARDT11RLS7' I -J
The role of the PPB is to establish policy and provide oversight and direction with regard to the
development of prevention and intervention programs, approval of the Youth Strategic Plan, the
distribution of funds to participating service providers and the evaluation of funded activities.
B) TARGET AREA
The target area for the three year plan encompasses the entire Santa Clarita Valley. The boundaries
of this project include all areas serviced by the William S. Hart Union High School District. The
Santa Clarita Valley (SCV) is located in the northeast comer of Los Angeles. The valley includes the
area as far south as the Interstate 5 and Highway 14, as far west as Val Verde, as far north as Castaic,
and as far east as Agua Dulce. This geographical situation has for many years separated the SCV
from Los Angeles, but the problems typically found in metropolitan areas are now rooted in the SCV.
The total population of the Santa Clarita Valley, based on the 1990 census, is approximately 151,052
people. This is a 91% increase from 1980, when the population was 79,078. The Santa Clarita
Valley grew during these years at a faster rate than either the State of California or the County of Los
Angeles, whose growth rates were 26% and 19% respectively. The Santa Clarita Valley includes
seven communities, some of which are within the boundaries of the City of Santa Clarita, while others
are in the unincorporated areas of the County of Los Angeles.
The focus for Phase III, the 1997-98 funding year is the CastaicNal Verde area. The middle school
in this area is Castaic Middle School.
The ethnic breakdown of the school is:
64.3% White
28% Hispanic
2.67% African American
1.73% Asian
3% Filipino
0.3% Pacific Islander
This community, quite separated from the rest of the Santa Clarita Valley, is just outside the City
boundaries within the unincorporated portion of Los Angeles County. Val Verde is far enough away
that although the children attend high school in the William S. Hart Union High School District,
transportation and building a connection to the valley is difficult. Val Verde is a rural community in
the foothills north of the Santa Clarita Valley. The residents of this community generally reside in
unfenced ranch style homes, and are of a lower socioeconomic base. A further indicator of this
community's socioeconomic status is demonstrated by 41% of the students attending Live Oak
Elementary School who participate in the Federal Lunch Program. A recent influx of middle income
families have entered this community because of the appeal of a small town remote community.
Santa Clarita's Investment in Youth, OCIP, Title V, Re-application 1996-97 stx-rbo-d97-mu
C) RISK ASSESSMENT
The two risk factors identified as the focus for Santa Clarita's Investment in Youth Program are the
Availability of Drugs and Alcohol and Alienation and Rebelliousness in terms of gang activity.
Baseline data for these risk factors are:
Rts�l~actttrs
Number of juveniles arrested for alcohol and/or other drug
related offenses
°J3as�ltn���95
83
Number of juveniles arrested for firearms offenses
61
Number of cases of domestic violence
505
Number of confirmed cases of sexual abuse of a child
75
Number of truants
N/A
Suicide Death Rate - All Ages
21
Gang Activity - Assaults / Battery
351
Gang Activity - Narcotics
270
Gang Activity - Burglary
345
Gang Activity - Vandalism / Graffiti
1,439
Gang Activity - Other
920
'Data gathered from the Los Angeles County Sheriffs Department, Santa Clarita
Station
D) ASSESSMENT OF COMMUNITY RESOURCES AND SERVICE GAPS
At its February 11, 1995 Risk Assessment of the Santa Clarita Valley, the PPB identified a number
of service gaps within the community that has limited the effective ness of these programs and
services. The three primary service gaps identified in the SCV related to issues concerning the
availability of drugs and alcohol, an increase in alienation and rebelliousness, and the lack of a
collaborative and cohesive effort among area resources to work together to mobilize the members
of the community target areas to take advantage of the resources available to them.
Santa Clarita's Investment in Youth Program has been instrumental in addressing the service gaps
identified. The program has gained approval from the school district to implement an additional drug
and alcohol education program, including the expansion of the Substance Abuse Narcotics Education
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 &Vi xxvb=xs7mw10
(SANE) program into the junior high schools.
The program has also helped to strengthen, expand and improve upon the Santa Clarita Valley's
current Parenting Project. The Pride in Parenting Campaign addresses both identified risk factors and
supports the goals set by the PPB by strengthening the protective factors within the family unit:
bonding, healthy beliefs and clear standards. The Parenting Project also supports the PPB's goals by
providing parents with an education component to reduce alcohol and drug availability within the
home, and how to deal with a child's rebellious behavior.
In addition, Santa Clarita's Investment in Youth Program has facilitated the expansion of the Primary
Intervention Program (PIP). PIP is a research -based program designed to intervene with youth at -risk
children who are not yet in need of professional treatment. These children typically exhibit mild to
moderate school adjustment difficulties. It is known that if these are not addressed at an early age,
there is greater likelihood that they will become more entrenched and the child may require more
extensive intervention at a later age. PIP is designed to replace mental health or counseling services
for the more needy children. During the 1995-96 year, PIP was implemented at Wiley Canyon
Elementary School during the 1996-97 year, it was implemented at Cedar Creek, Sky Blue Mesa, and
Rio Vista Elementary Schools. Funding from this phase will extend the program to Rosedale,
Santa Clarita, Bouquet, Valencia Valley, Live Oak and Castaic Elementary Schools.
E) STRATEGY FOR PRIORITY RISK FACTORS
Availability of Drugs and Alcohol
There has been a considerable amount of research done about the use of community action in alcohol
and drug abuse prevention. Alcohol and drug abuse are closely linked to violent behavior and hence,
the lessons learned about prevention measure in this field can also be applied to violence interventions
and even be combined as a multi -focused intervention. Alcohol and drug abuse prevention has used
a diversity of strategies to attack the problem including school-based education, parent -school -child -
based education, worksite programs, volunteer organizations, policy and legislative reform, and mass
media campaigns. The information about the effectiveness of community action campaigns is readily
available and has been embraced by Santa Clarita as the method of choice.
Santa Clarita's Investment in Youth strategy for reducing the availability of drugs and alcohol in our
community is based on targeting risk factors at different levels of development and obtaining
community ownership of the problem. Santa Clarita has identified the following goals and objective
for reducing the availability of drugs and alcohol to minors.
Goal: Reduce the availability of drugs and alcohols to minors
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996.97 s: VooLpbo=W7"mwxts
Process objectives:
1) Investigate store sales to determine if minors are acquiring alcohol through direct purchase,
2) Develop and carrying out law enforcement plans, including sting operations
3) Investigate local laws and ordinances dealing with the issue,
4) Work with local chambers of commerce and businesses to educate the community regarding
alcohol use and minors,
5) Investigate parent/adult assistance with acquiring alcohol for minors by producing a
community awareness campaign,
6) Produce a parent education component,
7) Investigate increasing fines to adults acquiring alcohol for minors.
Goal: Educate/increase awareness of the dangers of drug and alcohol abuse by:
Process objectives:
1) Produce an education program for the seventh grade level aimed at teaching young people
techniques for peer selection and peer resistance for negative behaviors particularly focused
on the negative aspects of alcohol and drug use,
2) Provide alternatives to the problem behavior through the use of existing youth programs,
3) Implement a community awareness campaign.
Outcome objectives:
1) Decrease by 101/6 over three years, the number of 10th and 1 Ith grade students who have
used drugs within 30 days of the follow-up survey.
2) Decrease the acceptability of alcohol use among 7th graders by 10% the first year the
program is implemented.
Alienation and Rebelliousness
Crime prevention, and in our communities particular case, gang -related crime, got its start in the late
1960's. Santa Clarita has embraced the fact that the best way to reduce crime was to combine the
efforts of the community with law enforcement. The shift in emphasis has also shown as shift from
offender -focused strategies to strategies to reduce the opportunities for crime. Santa Clarita is
focusing on integrating crime prevention into more multi -issue neighborhood organizations which
have a greater chance of surviving and effecting change. Santa Clarita has identified the following
goals and objectives in regards to Alienation and Rebelliousness.
Goal: Decrease Alienation and Rebelliousness.
Process Objectives:
1) Increase the use of parent effectiveness techniques by providing a parenting campaign
encouraging the use of parent effectiveness techniques
2) Implement parenting workshops and classes to encourage the use of effective parenting
Santa Clarita's Investment in Youth, OUP, Title V, Re-application 1996.97 s:yraa%%auuV7reapw,1s
3) Provide opportunities, skills, and recognition to at -risk youth through positive bonding
programs
4) Provide early detection school adjustment programs at the appropriate developmental age
Outcome Objectives:
1) Decrease gang activity by 15% over three years.
2) Increase the number of employable teen from target areas by 10%.
3) Increase attendance in positive teen programs by 25%.
The programs used to reach the identified goals have multiple components to them. Each of them
includes a parent/family component, a peer counseling component, and a community awareness and
ownership component. Each program identified also addresses other risk factors that are apparent
in our community even though they are not listed as priorities. This approach will help to ensure that
they never become priorities for our community.
F) OVERALL PROJECT STRATEGY
The Santa Clarita PPB believes it has developed a strong overall project strategy that will accomplish
the following goals: 1) continue the implementation and establishment of risk focused prevention
through the establishment of Santa Clarita's Investment in Youth Program; 2) address, Santa Clarita's
Priority Risk Factors that have been identified by the PPB; 3) enhance the community's protective
factors by generating community involvement in and responsibility for delinquency prevention; and
4) establish and provide focal point coordination for the delivery of services provided by the
community's numerous resource providers to the residents of the Santa Clarita Valley.
In order to develop the community's overall strategy, the PPB has secured the commitment of various
resources including the City of Santa Clarita, the community's five school districts, community
nonprofit organizations and local law enforcement agencies.
The City of Santa Clarita has been designated as the lead agency and will provide primary support
to the PPB. During the last five years, the City of Santa Clarita has invested a significant amount of
resources to the youth of the community, providing this agency with the extensive experience and
qualifications to implement risk focused prevention and administer a grant of this nature for the
community.
The City of Santa Clarita will provide an annual cash match of at least 20% to help assist in the
implementation of the overall strategy. This cash match includes existing funding to the City's SANE
Program and in-kind services such as the allocation of office space, furniture and equipment.
Additionally, the City provides a number of community resources.
Though it is not reflected in the Budget. Section of this proposal, included within the City's Parks,
Recreation and Community Services Department is staff which devotes up to 50% of their time
Santa Clarita's Investment in Youth, OCJP, Title V. Re-application 1996-97 &m•in1Lxad97M_M,
toward the advancement of investment in youth activities. Additionally, the City fully funds a part-
time staff member and a full-time Sheriff's Deputy, both of whom work out of the Community
Center, and provides funding for three and one-half school deputies who provide services for the
entire community.
Local Law Enforcement represents another agency which has committed resources to the PPB overall
strategy. Acontract service to the City of Santa Clarita, the Sheriffs Department provides the PPB
with a number of services including the SANE Program and deputies assigned specifically to the area
schools and the community center. Los Angeles County Sheriffs Department, Santa Clarita Station
Captain Michael Quinn is an active member of the PPB. While the City contracts for law enforcement
services within its jurisdiction, the services provided by the County of Los Angeles Sheriff's
Department extend out into the entire Santa Clarita Valley, including the unincorporated sections of
the community including the target areas of Val Verde and Castaic.
The PPB relies heavily upon the efforts of community volunteers and nonprofit agencies for the
continued enhancement of investment in youth activities. It is the PPB's focus to coordinate services
provided by these important groups in order to make the Santa Clarita Valley more efficient and to
streamline the provision of risk focused prevention services and programs. The PPB recognizes that
the success of the Investment in Youth Program depends on the community's ability to accomplish
two things. Not only must we reach the residents living within the target community areas in order
to make them aware of the services available, we must also ensure that these services are readily
accessible to residents.
Listed throughout this proposal are examples of this commitment to coordinate community resources.
Evidence that demonstrates this practice will continue can be seen through the agencies that represent
each pillar of the community and their willingness to serve on the PPB. Further, the PPB has
obtained approval from each of the participating agencies to fund and designate a Grant Coordinator
as the focal point for the coordination of the community's overall risk focused prevention strategy.
Included with the application are executed Memorandum's of Understanding (MOU) which have
been obtained from the William S. Hart Union High School District, the Sulphur Springs School
District, Castaic School District, Newhall School District and the Saugus Union School District.
These MOU's have been dated for the calendar year 1997. Further, each MOU clearly identifies each
agency's involvement concerning the community's Investment in Youth strategy and outlines the
specific services which shall be provided.
The City of Santa Clarita, as designated lead agency, will closely coordinate services with the
agencies through the following methods:
1. Project staff will be readily available to the City of Santa Clarita for service provision
of the programs approved.
2. Regularly scheduled meetings will be held quarterly between the designated
representatives from each agency and the City of Santa Clarita to discuss strategies,
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 s:T�mbwd97r.Ww„s
time tables and implementation of services.
3. Each agency agrees to provide data and/or any other information pertinent to the
evaluation of the programs annually.
As described in the Strategy for Priority Risk Factors Section, the baseline information reviewed by
the PPB at the Community Risk Assessment held on February 11,1995 indicated the Valley's two
priority risk factors. These identified risk factors are the availability of drugs and alcohol and
alienation and rebelliousness in terms of gang activity.
Baseline information compiled by the PPB indicates that young people in the target areas feel they
have easy access to alcohol through local stores. The risk assessment showed that local alcohol sales
increased a significant 42% in one year. In the same focus groups, it was suggested that parents also
freely supply their teens with alcohol. Research indicates two factors have the greatest impact on
teen alcohol and drug use: 1) peer influence and; 2) parental attitudes and behaviors regarding alcohol
and drugs.
Further, a local high school survey revealed that a significant number of junior and senior high school
students reported using alcohol or drugs within 30 days prior to the distribution of this survey. In
most drug related categories, the use of specific drugs such as marijuana, LSD and cocaine among
students within the target areas are above the national average. Surveys showed that the most
significant change in attitude and elevation in use begins in the eighth grade. The current drug and
alcohol program (SANE) ends in the sixth grade.
There has been a significant increase in the number of gang members living within the Santa Clarita
Valley. During the past four years, the local number of gang members residing in Santa Clarita has
increased 450% from 125 to approximately 700. Further, this community's local gang involvement
has a surprising number of middle and upper-class young people, as well as an increasing number of
skinhead gangs that have formed in recent years.
The goals established by the PPB with regard to risk focused prevention are to:
1. Reduce the availability of drugs and alcohol to minors;
2. Educate and increase awareness of the dangers of drugs and alcohol abuse and;
3. Decrease alienation and rebelliousness among the teen population.
The process objectives of the PPB relating to these goals include:
1. Investigating store sales to determine if minors are acquiring alcohol through direct purchase
or with the assistance of adults;
2. Producing an education program for students in the seventh and eighth grades aimed at
teaching young people techniques for peer resistance;
3. Increasing the use of parent effectiveness techniques to combat alienation,
4. Increasing attendance at programs which promote positive alternatives and;
5. Providing opportunities, skills and recognition for at -risk youth through positive bonding
Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 s:'Ragybowds7rcappS
programs.
Finally, the outcome objectives associated with the PPB statedgoalsinclude:
1. Decrease by 10% the number of tenth and eleventh grade students which have used drugs
within 30 days of future follow-up surveys;
2. Decrease acceptability of alcohol use among seventh graders by 10% during the first year that
the program is implemented;
3. Increase attendance in positive teen programs;
4. Decrease gang activity by 15% over three years and;
5. Increase the number of employable teens from target areas by 10%.
The PPB has developed an overall project strategy to provide for a community mobilization strategy
for generating community involvement in and responsibility for addressing each of the identified risk
factors. The strategy is to promote an awareness campaign by creating a community slogan against
the risk factors by using various media and methods to send this message throughout the community.
The campaign will be directed toward the residents of the target areas as well as the community as
a whole, and will solicit the cooperation and collaboration with the business community, area
nonprofits, schools, churches and local law enforcement.
A community -wide campaign will be facilitated in order to create a slogan for and developed by the
Santa Clarita Valley. Once a slogan has been established, the campaign will promote a philosophy
of parenting that includes:
1. Taking responsibility for your children;
2. Recognizing that parenting is a difficult but important job and;
3. Realizing that finding help or a supportive network is essential to being a good parent.
The campaign will carry an anti-drug message with an emphasis on positive parenting to include
parental intolerance of drugs and alcohol; This campaign will also emphasize the parent's role in
reducing gang involvement by strengthening protective factors in the family. Additionally, this
campaign will have an emphasis on promoting peer group intervention programs such as the
community's successful STAR program.
The traditional family structure has been impacted by the need to have both parents in the work force.
Research shows that the greatest increases in the work force today are single mothers. It is the PPB's
strategy to build a business -community partnership and bring the parenting and anti-drug campaign
into the work place. It is the PPB's intention to promote work site programs such as:
I. Company newsletter articles on positive parenting;
2. Posters;
3. Bulletin board messages;
4. Encouraging company supported community volunteerism to address risk factors and;
5. Encouraging a family friendly business ethic.
Santa Clarita's Investment in Youth, OUP, Title V. Re-application 1996-97 a.wir+xx� wv
The campaign will encourage nonprofit groups and organizations to mobilize their membership by:
1. Sponsoring events encouraging positive parenting, with an anti-drug and anti -gang emphasis;
2. Incorporating a community wide slogan promoting positive parenting in their newsletters;
3. Incorporating articles on positive parenting in their newsletters and
4. Encouraging awards for positive parenting.
Further, the PPB and the Grant Coordinator will work in a collaborative effort with the community's
various agencies and service providers to facilitate annual Mayor's Conferences for Youth and Family
and Youth Summits as a method for capturing information to both assist in the development of these
programs, and as a means to determine if we are accomplishing the overall outcome that we hope the
community gains through this strategy.
During the three years of this Investment in Youth strategy, the PPB has established goals to
accomplish the following:
1. Increase community awareness of risk factors
2. Increase community involvement in addressing risk factors
3. Increase business awareness of risk factors
4. Increase nonprofits awareness of risk factors
5. Increase nonprofit involvement in addressing risk factors
The PPB recognizes both the importance and absolute necessity of gathering input and working hand
in hand with the youth of the community. As evidenced within the representation of the PPB, the
young adults of this community are valued for their concerns and opinions. Further, as demonstrated
throughout this proposal, a number of programs have been developed, as well as coordinated, entirely
by youth of this community.
As discussed earlier in this section, the overall impact of this strategy upon the youth within the
targeted communities can be nothing but positive. The combined effect of the programs and
strategies discussed throughout this grant proposal have been designed in a manner which addresses
the problem from all angles. This proposal represents a comprehensive commitment and approach
to the delivery of risk focused prevention programs which provide for enhanced services to reach out
and provide youth with the information and direction they need, a component to provide teens with
the tools to solve problems and conduct peer counseling, positive alternatives to gangs, graffiti,
drugs and alcohol programs to assist parents and children in better understanding and coping with
one another, and a mobilization plan to reach deep within each target area and bring all community
pillars into the process.
G) COMMUNITY MOBILIZATION STRATEGY
The PPB has developed an overall project strategy to provide for a community mobilization strategy
for generating community involvement in and responsibility for addressing each of the identified risk
Santa Clarita's Investment in Youth, OC1P, Title V, Re-application 1996-97 sp*mVbomdWrrvn
factors. The strategy is to promote an awareness campaign by creating a community slogan against
the risk factors by using various media and methods to send this message throughout the community.
The campaign will be directed toward the residents of the target areas as well as the community as
a whole, and will solicit the cooperation and collaboration with the business community, area non-
profits, schools churches and local law enforcement.
A community -wide campaign will be facilitated in order to create a slogan for and developed by the
Santa Clarita Valley. Once a slogan has been established, the campaign will promote a philosophy
of parenting that includes:
1- Taking responsibility for your children;
2. Recognizing that parenting is a difficult but important job and;
3. Realizing that finding help or a supportive network is essential to being a good parent.
The campaign will carry an anti-drug message with an emphasis on positive parenting to include
parental intolerance of drugs and alcohol. This campaign will also emphasize the parent's role in
reducing gang involvement by strengthening protective factors in the family. Additionally, this
campaign will have an emphasis on promoting peer group intervention programs such as the
community's successful STAR program.
The traditional family structure has been impacted by the need to have both parents in the work force.
Research shows that the greatest increases in the workforce today are single mothers. It is our
strategy to build a business community partnership and bring the parenting and anti-drug campaign
into the work place. It is the PPB's intention to promote worksite programs such as:
1. Company newsletter articles on positive parenting,
2. Posters;
3. Bulletin board messages;
4. Encourage company supported community volunteerism to address risk factors and;
5. Encourage a family friendly business ethic.
Further, the PPB and the Grant Coordinator will work in a collaborative effort with the community's
various agencies and service providers to sponsor an annual Youth Summit and Mayor's Conference
for Youth and Family as a method for capturing information to both assist in the development of these
programs, and as a means to determine if we are accomplishing the overall outcome that we hope the
community gains through this strategy.
The PPB recognizes both the importance and absolute necessity of gathering input and working hand
in hand with the youth of the community. As evidenced within the representation of the PPB, the
young adults of this community are valued for their concerns and opinions. Further, as demonstrated
throughout this proposal, a number of programs have been developed, as well as coordinated, entirely
by youth of this community.
In order to generate the type of community -wide mobilization that is absolutely essential to the
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996--97 x:1ro4pbxot97n"r it:
success of the numerous promising approaches that the PPB has identified, it is recognized that a
collaboration of community efforts must first be achieved. With the Youth Alliance and the PPB
serving as the focal point for the delivery of prevention type services, Santa Clarita's Investment in
Youth will be accomplished through the combined efforts of the agencies, groups and associations
listed below:
• City of Santa Clarita
• Wm. S. Hart Union High School District
• Castaic Union School District
• Newhall School District
• Sulphur Springs School District
• Saugus Union School District
• Law Enforcement
• Coalition organizations: Anti -Gang Task Force, Coordinating Council, Santa Clarita
Chamber of Commerce, Healthy Cities, PTA's, and the Human Relations Forum
• Boys and Girls Club of Santa Clarita
• Service and nonprofit groups: United Mothers, Mad About Rising Crime, Rotary
Club, Optimists, Lions Club, Zonta, Interfaith Council, Santa Clarita Valley Child and
Family Development Center
Further, even prior to receiving information from OCJP concerning the request for proposals, the
Youth Alliance had already begun the process of community mobilization as evidenced by:
1. Articles in local newspapers regarding identified risk factors and program strategies
including:
A. Initial announcements about the Youth Alliance (Signal, November 2, 1994)
B. Risk focused prevention strategy announcement (Daily News and Signal, March
17,1995)
C. Announcements for quarterly Youth Alliance Meetings
2. Presentations to organizations on the risk focused prevention process and the mission
of the Youth Alliance. Presentations were made to: Canyon High School Youth
Forum, Castaic Middle School, Interfaith Council, Coordinating Council, Rotary
Club, Human Relations Forum, Anti -Gang Task Force, Healthy Cities Council,
Optimist Club, City Council, Chamber of Commerce.
3. The development of a Youth Alliance newsletter.
The PPB has developed a three-year action plan which outlines the year to year mobilization
accomplishments that the PPB intends to achieve. The action plan for Phase II targeting the Canyon
Country area (November 1996 - October 1997) is as follows.
I. General presentations to promote the parenting campaign, anti-drug and alcohol
programs.
2. Presentations to youth agencies in target areas to encourage developing bonding
programs with clear standards and healthy beliefs.
3. Copies of newsletter focusing on strategies for building protective factors.
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 st0oiv%amd97rewx"
4. Arrange mini -conference with law enforcement, schools and service agencies to share
information, gather ideas and increase cross -communication -
5. Annual Youth Summit.
H) PROJECT BUDGET NARRATIVE
In order to accomplish the goals of Santa Clarita's Investment in Youth Program, The PPB has
identified a Grant Coordinator. The Coordinator is responsible for the day to day operations of the
Investment in Youth Program. Working closely with the. City Manager and the PPB, the Grant
Coordinator is charged with the task of ensuring that the requirements of the grant are handled
properly and correctly. The Grant Coordinator is the focal point of the coordination of services
provided by the community's many resources. With over 500 identified and possible resources in our
community, this will be an integral part of the success of our Investment in Youth Program. Since
the elimination of the duplication of efforts is one of the primary advantages of this research -based
methodology, it is vital to provide this service to the program and the community itself.
In addition to the Grant Coordinator, the proposal identifies a clerk position. This part-time position
is funded by grant fund and is responsible for all the clerical functions that go along with the
Investment in Youth Program. This, as well as the Grant Coordinator, is an integral part of the
Investment in Youth Program and vital to its success.
Operating expenses identified in the budget include items such as the cost of attending the OCJP
training session as identified in the request for proposal. Also included are the expenses such as those
required in the day to day operations of the Investment in Youth Program which include office
supplies, printing, postage, advertising, etc. A line item for the cost of the audit is included as
required. The City of Santa Clarita is providing the work space for. the Grant Coordinator and clerk
as an in-kind match.
Also included in the budget are the costs of the programs identified as service gaps related to our
priority risk factors: the availability of Drugs and Alcohol and Alienation and Rebelliousness. During
the Resource Assessment, it became clear that there are various resources in our community which
can meet the needs identified as service gaps.
The SANE Program, provided as a cash match by the City of Santa Clarita, is an integral part of our
community's elementary education system. With SANE in all four elementary school districts, it
provides an extremely successful drug and alcohol education program. The program, which also
includes a component dealing with gang resistance, includes components in all four domains: self-
esteem, peer resistance, and parenting: The City of Santa Clarita is committed to continuing the
funding, as well as the expansion of the program into the junior highs, and will continue to fund the
SANE program in the future. As research has indicated in the Priority Risk Factor Strategy, the need
for drug and alcohol education programs to continue into the junior high is crucial to the success of
the Investment in Youth Program. Our data indicates that the biggest change in attitudes begins in
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 &JeM)Pv0aRmreaMnS
the 7th and 8th grades and many students have expressed the need to have this program continue into
the junior high schools. The funding of this program will be vital to the success of Santa Clarita's
Investment in Youth Strategy.
The Primary Intervention Program included in this proposal is a continuation of an existing programs
and the expansion of additional programs in the Castaic/Val Verde area. The Parent Project is
another program included in this proposal. Throughout the process of the risk and resource
assessment, it became quite clear that the need for parent effectiveness classes was a definite service
gap in our community. Campaigns, advertisements, awareness slogans, etc. have all been identified
as a means of creating a community aware of their parental responsibilities.
The Developing Capable People and Natural Helpers programs included in this proposal are early
prevention programs which address the domains of self-esteem and peer resistance. Developing
Capable People provides the tools necessary to effectively deal with young people and turn control
over to them as soon as possible so they have power over their own lives. Natural Helpers is a
comprehensive peer helping peer program that taps into the natural network that already exists in a
school. This program trains students to help their friends, take care of themselves, set boundaries for
themselves, and report serious problems to school adults.
Funding will also be used to provide after school homework assistance and counseling as a positive
alternative for youth. It will also be used for a youth mentor program which provides supplemental
education for students in grades K-5 on the physical, emotional, and social effects of drugs, alcohol,
tobacco, and gang prevention through a 10 -week course addressing decision making, self-esteem, life
skills, gangs, family, peer pressure, and drugs.
With the assistance of Title V funding, Santa Clarita is further expanding the Investment in Youth
Program and continuing with the implementation of risk focused prevention in our community.
Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 syab V%Md°J7_MM
City of
Santa Clarita
23920 Valencia Blvd. Phone
Suite 120 (805) 255.4910
Santa Clarita Fax
Calitomia 91355-2196 (805) 255-1996
November 14, 1997
Ray Johnson, Executive Director
Office of Criminal Justice Planning
1130 K Street, Suite 300
Sacramento, CA 95814
Dear Mr. Johnson:
The City of Santa Clarita is submitting this letter with our 1997-98 Title V grant
reapplication in lieu of a signed resolution. Due to the scheduling of City Council
agenda items, the earliest possible date of a City Council meeting to approve the
agenda item is December 9, 1997.
We are anticipating the approval of the resolution on December 9 and will forward
a signed copy to you following approval. Should you have any questions or require
additional information, please contact me at (805) 255-4956.
Sincerely,
Pam Matsuoka
Youth Outreach Program Coordinator
PM:ral
v9ft-omesVjhrkv.11r
PRINTED ON RECYCLED PAPER
. 400.4
CONSENT CALENDAR
DATE: December 9, 1997
City Manager Approve
Item to be presented
Adele Macpherson
SUBJECT: OFFICE OF CRIMINAL JUSTICE. PLANNING GRANT 1997/98
REAPPLICATION - RESOLUTION NO. 97-145
DEPARTMENT: City Manager/ Parks, Recreation, and Community Services
RECOMMENDED ACTION
Staff recommends that City Council: 1) adopt Resolution No. 97-145 accepting the Office of
Criminal Justice Planner Grant; 2) increase estimated revenues by $25,000 (account number
101-5202) and appropriate $25,000 to account 7442-8110 (Exhibit A); and 3) authorize the City
Manager or designee to execute any contract agreements or change order arising out of this
program.
In November 1995, the City of Santa Clarity received $187,500 from the Office of Criminal
Justice Planning (OCJP) on behalf of a community collaboration developed to address youth
crime prevention. This funding was for the first year of a three-year Title V grant for the
implementation of local delinquency prevention programs. The City received $225,000 in Title V
Funding for the second year of the grant. Title V encourages the development of services in
targeted areas with a high number of risk factors and a correspondingly low number of
protective factors.
As we enter our third year of the grant, the funding offered to the City is $250,000. This grant
requires a 20% match by the City. As a result of the City's strong commitment to youth, the
City match is $240,525 (51%) which covers office space, the Los Angeles County Sheriffs
Department Substance Abuse Narcotics Education (SANE) program, and the .annual Youth
Summit.
Programs that will be funded using grant money include the expansion of drug and alcohol
prevention programs in the local junior high schools, parent education, the Primary Intervention
Program, tutoring, and gang prevention programs. Grant funding will also cover the salary and
benefits of the Youth Outreach Program Coordinator and a temporary, part-time clerk to
administer the grant and oversee the daily operations.
P., i of3
m..A97-145 P,
Adopted:— Agenda iter. _.3..
VA aer.TuAwwwoo towl
Other direction as determined by the City Council
FISCAL IMPACT
The anticipated cost of this program is estimated to be $490,525, $250,000 to be offset by grant
funds, and $240,525 as the required City. match.
• $230,000 - SANE program currently budgeted in City General Fund
• $4,525 - City facility space for staff
• $6,000 - Annual Youth Summit, budgeted in City General Fund
ATTACHMENTS
Exhibit •A" Fund Distribution
Office of Criminal Justice Planning grant award packet available for review in the City Clerk's
Reading File
Resolution No. 97-145
Pate 2 of 3
c .A97 -143.r
Exhibit A
7442-7011
Salaries
50,889
7442-7015
Part-time Salaries
14,472
7442-7101
Health and Welfare
3,800
7442-7110
Life Insurance
153
7442-7115
LTD
381
7442-7120
Medicare
948
7442-7130
Worker's Compensation
1,100
7442-7140
PERS
9,309
7442-7160
Unemployment Taxes
400
Subtotal
Personnel
81,452
7442-7302
Travel & Training
2,000
7442-7302
Auto Allowance
400
7442-7306
Office Supplies
500
7442-7307
Postage
150
7442-7312
Special Supplies
1,000
7442-8110
Professional Services
164,498
Subtotal
Operations & Maintenance
168,548
TOTAL
Note: Seven months to be charged for fiscal year 1997-98
Five month to be charged to fiscal year 1998-99
PM:ral
PaV300
[oanciW]-flS.ye
250,000
RESOLUTION NO. 97-145
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA
APPROVING THE OFFICE OF CRIMINAL JUSTICE PLANNING
GRANT AWARD AGREEMENT
WHEREAS, the City of Santa Clarita desires to undertake a certain project designated
"Santa Clarita's Investment in Youth" to be funded in part from funds made available through
the Title V - Incentive Grants for Local Delinquency Prevention Program administered by the
Office of Criminal Justice Planning (hereafter referred to as OCJP).
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY MANAGER OF THE CITY
OF SANTA CLARiTA is authorized, on its behalf to submit the proposal incorporated herein by
reference, to OCJP, and is authorized to sign and approve on behalf of the City Council the
proposal to OCJP, and is authorized to sign and approve on behalf of the City Council the Grant
Award Agreement including any extension or amendments thereof.
SECTION 1: The applicant agrees to provide all matching funds required for said
project (including any amendment thereof) under the program and the
funding terms and condition of .00JP and that the cash match will be
appropriated as required.
SECTION 2: Any liability arising out of the performance of the Grant Award
Agreement, including civil court actions for damages, shall be the
responsibility of the grant recipient and the authorizing agency. The
State of California and OCJP disclaim responsibility of any such liability.
SECTION 3: That grant funds received hereunder shall not be used to supplant
expenditures controlled by this body.
SECTION 4: The City Council accepts the project as exempt for CEQA and a Notice of
Exemption has been filed.
SECTION 5: The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 9th day of December
19 9Z.
1 "- -
7,7
YOR
ATTEST:
CITY CLERK
OFFICE OF CRIMINAL JUSTICE PLANNING
MEMORANDUM OF UNDERSTANDING
This operational Agreement stands as evidence that the City of Santa Clarita and the William S.
Hart School District, hereinafter known as AGENCY, intend to work together toward the mutual
goal of providing maximum available assistance in providing programs and services related to
juvenile delinquency prevention programs for residents residing in the Santa Clarita Valley. Both
agencies believe that implementation of the Santa Clarita Investment in Youth proposal, as
described herein will further this goal. To this end, each agency agrees to participate in the
program, if selected for funding by coordinating/providing the following services:
City of
Signed
Title:
Date:
The City of Santa Clarita will closely coordinate the following services with the AGENCY
through the following:
A. Project staff will be readily available to the City of Santa CMta for service
provisions of the programs approved through the Prevention Policy Board for the
Santa Clarita Valley,
B. Regularly scheduled meetings will be held quarterly between Mike Allmandinger,
Administrator of. Student Services, and the City of Santa Clarita, to discuss
strategies, time tables and implementation of services.
C. AGENCY agrees to provide data and/or any other information pertinent to the
evaluation of the programs annually.
Specifically:
Developing Capable People
Natural Helpers
AGENCY
Signed �
Title: President, Governing Board
Date: November 12. 1997
11_12-1997 12:41PM FROM COMMUNITY SERVICES 805 255 4967 P.2
OFFICE OF CRIMINAL JUSTICE PLANNING
MEMORANDUM OF UNDERSTANDING
This Operational Agreement stands as evidence that the City of Santa Clarita and the Sulphur Springs
School District, hereinafter known as AGENCY, intend to work together toward the mutual Boal of
providing maximum available assistance in providing programs and services related to juvenile
delinquency prevention programs for residents residing in the Santa Clarita Valley. Both agencies
believe that implementation of the Santa Clarita Investment in Youth proposal, as described herein
will further this goal, To this end, each agency agrees to participate in the program, if selected for
funding by coordinating/providing the following services:
City o
Signet
Title:
Date:
The City of Santa Clarita will closely coordinate the following services with the AGENCY
through the following:
A. Project staff will be readily available to the City of Santa Clarita for service provisions
of the programs approved through the Prevention Policy Board for the Santa Clarita
Valley.
B. Regularly scheduled meetings will be held quarterly. between Dr. Robert Nolet,
Superintendent, and the City of Santa Clarita, to discuss strategies, time tables and
implementation of services.
C. AGENCY agrees to provide data and/or any other information pertinent to the
evaluation of the programs annually.
Specifically:
Primary Intervention Program
AGEr
Signe.
Title:
Date: //`ice 77
CUSD Dir Special Eouc. TEL No.805-257-4507 Dec 11.97 7:23 No.001 P.02/02
OFFICE OF CRIMINAL JUSTICE PLANNING
NIEMORANDUNI OF UNDERSTANDING
This Operational Agreement stands as evidence that the City of Santa Clarita and the Castaic Union
School District, hereinafter known as AGENCY, intend to work together toward the mutual goal of
providing maximum available assistance in providing programs and services related to juvenile
delinquency prevention programs for residents residing to the Santa Clarita Valley. Both agencies
believe that implementation of the Santa Clarita Investment in Youth proposal, as described herein
will further this goal. To this end, each agency agrees to participate in the program, if selected for
dtnding by coordinating/providing the following services:
The City of Santa Clarita will closely coordinate the following serviees with the AGENCY
through the following:
A. Project staff will be readily available to the City of Santa Clarita for service provisions
of the programs approved through the Prevention Policy Board for the Santa Clarita
Valley.
B. Regularly scheduled meetings will be held quarterly between Dr. Alan Niahino,
Superintendent, and the City of Santa Clarita, to discuss strategies, time tables and
implementation of services.
C. AGENCY agrees to provide data and/or env other information pertinent to the
evaluation of the prog, ains annually.
City of Santa iia AGE CY
Signed by Si¢ned by: /
Title: r Title: Sunt
Date: Date:'-t)Lt b.. it. 144
An Affirmative Action -Equal Opportunity Employer
OFFICE OF CRIMINAL JUSTICE PLANNING
MEMORANDUM OF UNDERSTANDING
This Operational Agreement stands as evidence that the City of Santa Clarita and the Newhall
School District, hereinafter known as AGENCY, intend to work together toward the mutual goal of
providing maximum available assistance in providing programs and services related to juvenile
delinquency prevention programs for residents residing in the Santa Clarita Valley. Both agencies
believe that implementation of the Santa Clarita Investment in Youth proposal, as described herein
will fiuther this goal. To this end, each agency agrees to participate in the program, if selected for
funding by coordinating/providing the following services:
1. The City of Santa Clarita will closely coordinate the following services with the AGENCY
through the following:
A. Project staff will be readily available to the City of Santa Clarita for service
provisions of the programs approved through the Prevention Policy Board for the
Santa Clarita Valley.
B. Regularly scheduled meetings will be held quarterly between Dr. Marc Winger,
Superintendent, and the City of Santa Clarita, to discuss strategies, time tables and
implementation of services.
C. AGENCY agrees to provide data and/or any other information pertinent to the
evaluation of the programs annually.
Specifically:
Primary Intervention Program
City of Santa Cl
Signed by -
Title
yTitle: City Manager
Date:
AGENCY
Signed by:
Title: Superintendent
Date: November 21. 1997
City of
Santa Clarita
23920 Valencia Blvd.
Phone
Suite 300
(805) 259-2489
Santa Clarita
Fax
California 91355-2196
(805) 259-8125
November 19, 1997
Ray Johnson, Executive Director
Office of Criminal Justice Planning
1130 K Street, Suite 300
Sacramento, CA 95814
Dear Mr. Johnson:
Santa Clarita's Investment in Youth, OCJP, Title V Grant Program is submitting this
letter in lieu of three Memorandums of Understanding. Due to scheduling of board
meetings for Newhall School District, Castaic School District, and Saugus School
District, we have not been able to receive signed MOU's.
We are expecting full cooperation and approval of the MOU's and will forward signed
copies to you along with the City of Santa Clarita's signed resolution. Should you have
any questions or require additional information, please contact me at (805) 255-4956.
Sincerely,
ern I udl�'
Pam Matsuoka
Youth Outreach Program Coordinator
PM:pm/ral
cejpbonceVry'mou.ly
PRINTED ON RECYCLED PAPER
ATTACHMENT C
Juvenile Justice and Delinquency Prevention Branch
Title V Grant Award Amounts
FY 1997/98
Grantee
Grant Award
Required Cash/In-Kind Match
Total Project
Costs
City of Santa
$250,000
$50,000
$300,000
Clarita
City of Kerman
$250,000
$50,000
$300,000
.County of San
$500,000
$100,000
$600,000
Diego
CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
All applicants must submit the Certification of Assurance of Compliance with the Grant
Award Forms Package. By signing the Grant Award Face Sheet and the Certification of
Assurance of Compliance (OCJP 656, Bev. 10/94), and submitting the Grant Award Forms
Package to OCJP, the applicant acknowledges awareness of and the responsibility to .
comply with all specified state and federal requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
1)
2)
3)
The FEHA declares it illegal in California to discriminate against
anyone inemployment because of race, religious creed, color, national
origin, ancestry, physical handicap, medical condition (cancer
related), marital status, sex or age (over 40). The objectives of the
FEHA and these regulations are to promote equal employment
opportunity and to assist all persons in understanding their rights,
duties and obligations, so as to facilitate achievement ofvoluntary
compliance with the law.
These sections mandate comprehensive state and federal civil rights
regulations prohibiting discrimination or denial of benefits to persons
who are under programs or activities receiving financial assistance
from the State of California or the federal government.
of
These state and federal regulations mandate that qualified persons
with disabilities will not be excluded from, denied benefits of, or
discriminated against solely on the basis of their disabilities, under
any program or activity that receives financial assistance from OCJP.
Further, all facilities used by OCJP funded projects shall be made
reasonably accessible to.and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accommodation to the physically handicapped, unless the employer
can demonstrate that such accommodation would impose undue
hardship.
Office of Criminal Justice Planning 7
4)
The ADA guarantees equal opportunity for individuals with
disabilities in public and private sector services and employment.
A comprehensive anti -discrimination law for persons with
disabilities, the ADA extends to virtually all sectors of society and
every aspect of daily living (i.e., work, leisure, travel communications
and more).
b. Federally Funded Projects - 28 CFR, Part 42, Nondiscrimination;
Equal Employment Opportunity; Policies and Procedures (U.S.
Department of Justice)
1) Requires agencies receiving federal financial assistance from OCJP to
prepare an Equal Employment Opportunity Program (EEOP) upon
meeting the following criteria:
Grantee has 50 or more employees;
Grantee has received a total of $25,000 or more in grants or
subgrants since 1968 (for grants of $500,000 and more see 2.);
and
Grantee has a service population of 3% or more minority
representation (if less than 3% the EEOP must be prepared to
focus on women).
Effective Fiscal Year 1992-93, the criteria and requirements
apply to the "implementing agency" responsible for the day-to-
day operation of the project (e.g., Probation Department,
District Attorney, Sheriff).
Please note that upon submission of the Certification of Assurance of
Compliance to OCJP, the applicant certifies that the agency has an
EEOP on file or will formulate, implement and maintain an EEOP
within 60 calendar days of the date the Grant Award Face Sheet
(OCJP A301) is signed by the Executive Director, OCJP. This
certification further commits the agency to submit to OCJP a copy of
their EEOP within 60 calendar days of the Executive Director's
signature on the OCJP A301. The EEOP must be developed for
the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must
submit a copy of the current EEOP developed for the implementing
agency, or federal letter of compliance, to OCJP with the Grant
Award Forms Package. No Grant Award Agreement in this amount
will be approved until OCJP receives approval of the applicant's
Office of Criminal Justice Planning 8
2.
3.
C.
d.
EEOP from the Federal Government.
3) Projects who have previously received a total of $25,000 or more in
grant funds, or a single award in the amount of $500,000 or more,
and have an approved EEOP on file with OCJP, are required to
submit an annual update of their EEOP if funds are continued. The
timeframe for EEOP updates are the same as are identified in 1) and
2) above and must cover the implementing agency.
State Funded Grants and Community-based Organizations (CBOs)
State funded grants and CBOs are exempt from the Federal Government
requirement of developing an EEOP, pursuant to 28 CFR, Part 42,
Subpart E; however, they are monitored by the U.S: Department of Health
and Human Services in EEO compliance matters.
Additional Requirements for ALL OCJP Grantees
1) In addition to the Certification of Assurance of Compliance
(OCJP 656), all OCJP grantees must have a current year EEO Policy
Statement, established by their agency, posted in a prominent place
accessible to employees and applicants (See Grantee Handbook,
Appendix. V).
2) The poster entitled'Barassment or Discrimination in
Employment is Prohibited by Law" (See Grantee Handbook,,
Appendix W) also must be posted in a conspicuous location accessible
to employees and applicants for employment. This poster may be
obtained from the local office of the Department of Fair Employment
and Housing (DFEH).
The Equal Employment Opportunity Program Guidelines may be obtained
by contacting the EEO Compliance Office at (916) 327-3689. Additionally,
applicants are encouraged to contact their Personnel Office or Affirmative
Action Office for EEO information and assistance.
Drug -Free Workplace
Senate Bill 1120 (Chapter 1170, Statutes of 1990), established the Drug -Free
Workplace Act of 1990 ("the Act") which requires grantees to maintain a drug-free
workplace, as does the federal Drug -Free Workplace Act of 1988. By signing the
Certification of Assurance of Compliance, the. applicant formally notifies OCJP, as
the granting/monitoring agency, that the applicant will comply with the provisions
of the Act.
A copy of the Drug -Free Workplace Certification is included in the Grantee
Handbook, Appendix 0, to serve as a guide for the development of the agency's
statement.
Environmental Impact
Office of Criminal Jmstice Planning
The California Environmental Quality Act (CEQA) (Public Resources Code,
Division 13, Section 21000 et seq.) requires that a Lead Agency (the public agency
which has principal responsibility for carrying out or approving a project which
may have a significant effect on the environment) prepare an environmental
document on the project. For purposes of CEQA, the Lead Agency is the city or
county planning department. If this requirement has previously been met. the
NOTE: State agencies applying for OCJP grant funds must meet all CEQA
requirements outlined above. Each agency has the authority to
determine which of the designated categories applies. All notices
must be filed with the Office of Planning and Research (OPR) instead
of with a local planning department, and kept on file with the
project.
Public school districts and county offices of education applying to OCJP
grants must also meet all CEQA requirements. ` OCJP 656 must be completed and
submitted to OCJP. Public school districts may have lead agency authority to
determine which of the designated CEQA categories applies. Evidence of this
category determination must be completed and kept in the applicant's project files.
All applicants selected for funding other than state agencies,_ public school districts
and county offices of education should contact their city or county planning
department to determine which of the designated categories listed in Section 2,
Evidence of Compliance applies.
A project is defined as the whole of an action which has a potential for resulting in
a physical change in the environment,'directly or ultimately. For the purposes of
this package, a project can include, but is not limited to:
An activity involving the issuance of a lease, permit, license, certificate, or
other entitlement for use by one or more public agencies, such as the leasing
of real property from a government agency (e.g., office buildings,
warehouses, police stations or shelters); or
An activity involving the amendment of zoning ordinances, or the
amendment of a local General Plan.
In order for OCJP to approve the funding of projects selected for funding the
applicant must complete and sign the Certificate of Assurance of Compliance
(OCJP 656) and maintain evidence of CEQA compliance on file. The process for
completing these requirements is as follows:
a. Assurance of Compliance - Environmental Impact Statement,
All applicants selected for funding must submit the OCJP Certification of
Assurance of Compliance (OCJP 656) signed by the person authorized by
the governing board to sign the grant award. This is the same signatureas
appears on line 13 of the Grant Award Face Sheet.
Office of Criminal Justice Planning 10
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the
project's administrative requirements and may be any one of the four
designated categories described below.
A sample format is included in the Grantee Handbook, Appendix U. The
applicant/grantee may present this form to the Lead Agency for review. The
planning department may sign this form, or may prepare a document which
describes the applicant's compliance with CEQA.
1) Category 1
A statement, signed and dated by the planning department, citing
the CEQA Guidelines (California Administrative Code, Title 14,
Division 6, Section 15061 (bX3)) and stating that the Lead Agency
can say with certainty: that there is no possibility that the activity in
question may have a significant effect on the environment and that
the project is not subject to CEQA.
2) Category 2
A Notice of Exemption filed with the county clerk of the county or
counties in which the project will be located, if the proposed project
falls under the provisions for statutory or categorical exemptions
of the CEQA Guidelines, (California Administrative Code, Title 14,
Division 6, Sections 15260-15329). Such filing will result in a date
stamped on the notice. Normally, this notice is filed by the planning
department. The applicant may file the notice instead, but must
maintain a certified document issued by the planning department
stating that this agency has found the project to be exempt. As
evidence of CEQA compliance, a date stamped copy of that notice
must be maintained by the applicant in the project files.
3) Category 3
A Negative Declaration prepared in accordance with CEQA
Guidelines (California Administrative code, Title 14, Division 6,
Section 15000 et. seq.), if the proposed project is determined to have
no potential to significantly effect the environment. As part of the
Negative Declaration process, the planning department must give the
general public and affected public agencies an opportunity to review
the proposed Negative Declaration, and must consider any comment.
After completion of the Negative Declaration process, a Notice of
Determination must be filed with the county clerk within five (5)
working days after the Lead Agency approves the project. A copy of
the Notice of Determination must also be filed with the Office of
Office of Criminal Justice Planning 11
Planning and Research State Clearinghouse. As evidence of CEQA
compliance, a date stamped copy of that notice must be maintained
by the applicant in the project files.
4) Category 4
An Environmental Impact Report (EIR) prepared in accordance
with the CEQA guidelines, if the proposed project may significantly
impact the environment. As with the Negative Declaration, the EIR
must be circulated for public and agency review. Additionally, the
planning department must respond in writing to any comments made
on the draft EIR; and must adopt measures to mitigate any
environmental impacts that have been determined to be significant,
or provide justification as to why mitigation of an impact is not
feasible.
At the end of that process, a Notice of Determination (NOD) must be
filed with the County Clerk within five (5) working days after the
Lead Agency approves the project. A copy of the NOD must also be
filed with the State Clearinghouse. As evidence of CEQA
compliance, a date stamped copy of that notice must be maintained
by the applicant in the project files.
4. Lobbying
OCJP grant funds shall not be used for the purposes of lobbying (see Grantee
Handbook Section 2240.2).
As required by Section 1342, Title 31 of the U.S. Code, applicants selected for
funding must review and certify that no federal funds will be used for lobbying. By
signing the Assurance of Compliance form, the applicant formally certifies to notify
OCJP, as the granting/monitoring agency, that the applicant selected for funding
will comply with the provisions of the Act.
5. Debarment, Suspension and Other Responsibility Matters - For federally
funded projects only
Applicants selected for funding, must certify that they will adhere to Executive
Order 12549, Debarment and Suspension. By signing the Assurance of Compliance
form in the Grant Award Forms Package, the applicant certifies to that effect.
Office of Criminal Justice Planning 12
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Note. There are different requirements for state and federal funds. (Those
affecting only federally funded projects are identified.)
I, George A. Caravalho hereby certify that:
(official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet)
GRANTEE: City of Santa Clarita
IMPLEMENTING AGENCY.• City Manager's office
PROJECTTITLE: Santa Clarita's Investment in.Youth
will adhere to all of the grant award agreement requirements (state and/or federal) as
directed by the Office of Criminal Justice Planning including, but not limited to, the
following areas:
I. Equal Employment Opportunity
II. Drug -Free Workplace Act of 1990
III. California Environmental Quality Act (CEQA)
IV. Lobbying
V. Debarment, Suspension, and Other Responsibility Matters
VI. Other OCJP Certifications as Applicable
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (State and Federal)
The applicant selected for funding acknowledges awareness of and the
responsibility to comply with the following Equal Employment Opportunity
requirements by signing the Grant Award Face Sheet (OCJP A301),
including this Certification of Assurance of Compliance, and submitting the
application to the Office of Criminal Justice Planning (OCJP).
1. California Fair Employment and Housing Act (FEHA) and
Implementing Regulations, California Administrative Code, Title 2,
Division 4, Fair Employment and Housing Commission.
2. California Government Code Article 9.5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413.
Title VI of the Civil Rights Act of 1964.
Office of Criminal Justice Planning 13
4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS
Section 974) and Federal Department Regulations on its
implementation; Government Code Section 4450, et. seq.
5. Subtitle A, Title 11 of the Americans with Disabilities Act (ADA), 42
USC Sections 12131-12134 and U.S. Department of Justice
implementing regulations, 28 CFR, Part 35.
6. U.S. Department of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures — applies to
federally funded grants only.
Federal and state agencies have the legal right to seek enforcement of the
above items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project
and available for OCJP or public scrutiny upon request. Violation of these
provisions may result in withholding of grant funds by OCJP.
B. The following apply to federally funded grants only:
Note: Effective Fiscal Year 1992-93, the Federal criteria and
requirements apply to the "implementing agency" responsible for
the day-to-day operation of the project (e.g., Probation Department,
District Attorney, Sheriff).
1. Criteria for Federal EEO Program Requirements for Grants in the
Amount of $25,000-$499,999. (Does not apply to community-based
organizations).
Federal regulations require qualified recipient agencies of federal
financial assistance to prepare an Equal Employment Opportunity
Program (EEOP) upon meeting all of the following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of $25,000 or more in grants or
subgrants since 1968.
C. Grantee has a service population of 3% minority
representation (if less than 3% minority population the EEOP
must be prepared to focus on women).
The EEOP must be developed for the implementing agency responsible for
the day-to-day operations of the program.
Office of Criminal Justice Planning . 14
2. Assurance of EEOP for Federal Grants of $25,000-$499,999
This implementing agency has formulated, or will formulate,
implement and maintain an EEOP within 60 calendar days of the
date the Grant Award Face Sheet (OCJP A301) is signed by the
Executive Director of OCJP. I also certify that the EEOP is/will be
on file in the following Affirmative Action (AJQ Office:
A.A.Officer. Jenny Roney
Title:
Human Resources Manager
Address: 23920 Valencia Blvd..
Phone:
Santa Clarita, CA 91355
(805) 259-2489
The EEOP is available for review or audit by officials of OCJP or the
Federal Government, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention:
EEO Compliance Officer) within 60 calendar days of the Executive
Director's signature on the OCJP A301.
3. Federal Grants of $500,000 and Above
All applicants for federal grant funds of $500,000 or more will submit
a copy of their EEOP (developed for the implementing agency), or
federal letter of compliance, to OCJP with the second stage
application forms.
4. EEOP Updates for Continuing Federal Grants
Projects who have previously received a total of $25,000 or more in
federal grants, or a single award in the amount of $500,000 or more,
and have an approved EEOP on file with OCJP, are required to
submit an annual update.of their EEOP if funds are continued. The
timeframe for EEOP updates are the same as identified in Section B,
2 and 3 above.
C. The following apply to all OCJP grantees:
1. In addition to this Certification, all OCJP grantees must have a
current EEO Policy Statement, established by their agency, posted in
a prominent place accessible to employees and applicants; and
2. The poster entitled "Harassment or Discrimination in
Employment is Prohibited by Lam' also must be posted in a
conspicuous location accessible to employees and applicants. This
Office of Criminal Justice Planning 15
poster may be obtained from the local office of the Department of
Fair Employment and Housing.
II. CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG-FREE WORKPLACE ACT OF 1988 REQUIRE1V1E1Vi5
The above-named organizations) will comply with the California Drug -Free
Workplace Act of 1990 of California Government Code Section 8355, et. seq., and
the Federal Drug -Free Workplace Act of 1988, and implemented as 28 CFR, Part
67, Subpart F, for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and
67.620 by:
A. Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for
violations, as required in Government Code Section 8355(a).
B. Establishing a Drug -Free Awareness Program as required by Government
Code Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug-free workplace;
3. Any available counseling, rehabilitation and employee assistance
programs; and
4. Penalties that may be imposed upon employees for drug abuse
violations.
C. Providing as required by Government Code Section 8355(c) that every
employee who works on the proposed grant:
1. Will -receive a copy of the company's drug-free policy statement; and
2. Will agree to abide by the terms of the company's statement as a
condition of employment on the contract or grant.
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than
five calendar days after such conviction.
E. Notifying the agency, in writing, within 10 calendar days after receiving
notice as required above from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide
notice, including position, title to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington,
DC 20531. Notice shall include the identification number(s) of each
affected grant.
Office of Criminal Justice Planning 16
F. Taking one of the following actions, within 30 calendar days of receiving
notice, with respect to any employee who is so convicted:
Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
G. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of the above requirements.
M. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The above-named organization(s)Pindividual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources
Code, Division 13, Section 21000 et. seq. and all other applicable rules and
regulations.
All appropriate documentation will be maintained on file by the project and
available for OCJP or public review upon request.
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28
CFR, Part 69, for persons entering into a grant or cooperative agreement over
$100,000, as defined at 28 CFR, Part 69, the applicant certifies that:
A_ No federally appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with the making of any federal grant, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal grant or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, 'Disclosure of Lobbying Activities", in
accordance with its instructions.
C. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers [including
subgrants, contracts under grants and cooperative agreements and
Office ot'Criminal Justice Planning 17
subcontract(s)) and that all subrecipients shall certify and disclose
accordingly.
V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —
applies to federally funded grants only
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR, Part 67, for prospective participants in primary covered
transactions, as defined at 28 CFR, Part 67, Section 67.510, the applicant certifies
that it and its principals: _
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal
Court, or voluntarily excluded from covered transactions. by any federal
department or agency.
B. Have not, within a three-year period preceding this application, been
convicted of or had a civil judgment rendered against them for commission
of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state,. or local) transaction or
contract under a public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements; or receiving stolen
property.
C. Are not presently indicted for, or otherwise criminally, or civilly, charged by
a governmental entity (federal, state, or local) with commission of any of the
offenses enumerated above.
D. Have not, within a three-year period preceding this application, had one or
more public transactions (federal, state, or local) terminated for cause or
default.
Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
Office of Criminal Justice Planning 18
VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE:
Failure to comply with these requirements may result in suspension of
payments under the grant or termination of the grant or both and the grantee
may be ineligible for award of any future grants if the Office of Criminal Justice
Planning (OCJP) determines that any of the following has occurred: (1) the
grantee has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the
Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby
swear that I am duly authorized legally to bind the contractor or grant
recipient to the above described certification. I am fully aware that this
certification, executed on the date and' the county below, is made under
penalty of perjury under the laws of t�atg4 j California.
Official's Signature:
Official's Typed Name:
Official's Title:
Date Executed:
Federal ID Number:
Executed in the County of:
A. Caravalho
City Manager
95-41339
Los Anqeles
Office of Criminal Justice Planning, 19
ASSURANCE OF COMPLIANCE
WITH
JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT MANDATES
I hereby certify that I am the authorized signature for the applicant agency and that the applicant
agency is in compliance and agrees to maintain compliance with the following mandates of the
Juvenile Justice and Delinquency Prevention Act (JJDPA):
1. Section 223(a)(12)(A) - Deinstitutionalization of Status Offenders: provides that
juveniles who are charged with, or who have committed offenses that would not be criminal if
committed by an adult, or offenses which do not constitute violations of valid court orders, or
alien juveniles in custody, or such nonoffenders as dependent or neglected children, shall not
be placed in secure detention facilities or secure correctional facilities;
2. Section 223(a)(13) - Separation of Juveniles and Incarcerated Adults: provides that
juveniles alleged to be, or found to be delinquent, and youths within the purview of Section
223(a)(12)(A) above, shall not be detained or confined in any institution in which they have
contact with adult persons incarcerated because they have been convicted of a crime, or are
awaiting trial on criminal charges, or with the part-time or full-time security staff (including
management) or direct -care staff of a jail or lockup for adults;
3. Section 223(a)(14) . Removal of Juveniles from Adult Jails and Lockups: provides
that no juvenile shall be detained or confined in any jail or lockup for adults; except that the
Administrator shall, through 1997, promulgate regulations which make exceptions with
regard to the detention of juveniles accused of nonstatus offenses who are awaiting an initial
court appearance pursuant to an enforceable State law requiring such appearances within
twenty-four hours after being taken into custody (excluding weekends and holidays) provided
that such exceptions are limited to areas that are in compliance with Section 223(a)(13)
above, and are outside a Standard Metropolitan Statistical Area (MSA); and have no existing
acceptable alternative placement available; are located where conditions of distance to be
traveled or the lack of highway, road, or other ground transportation do not allow for court
appearances within 24 hours, so that a brief (not to exceed 48 hours) delay is excusable; or
are located where conditions of safety exist (such as severely adverse, life-threatening
weather conditions that do not allow for reasonable safe travel), in which case the time for an
appearance may be delayed until 24 hours after the time that such conditions allow for
reasonably safe travel.
I further certify that the applicant agency agrees to assist the state in achieving and maintaining
compliance with the fourth mandate of the JJDPA, as follows:
4. Section 223(a)(23) - Disproportionate Minority Confinement (DMC): addresses efforts
to reduce the proportions of juveniles detained or confined in secure detention facilities,
secure correc 'onal facilities, jails, and lockups who are members of minority groups if such
proportion eeds the proportion such groups represent in the general population.
Signed,
George A. Caravalho
inted Name of Authorized Signature
City Manager
Title of Authorized Signature
City of Santa Clarita
Name
of App icant Agency
Office of Criminal Justice Planning 20
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project.
Put an asterisk when the principal office of the project is located.
* Los Anaeles
2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(s) which
the project serves. Pat an asterisk for the district where the principal office of the project is located.
* 25th District
3. STATE ASSEMBLY DISTRICT(S): Enter the numbers) of the State Assembly Distric(s) which the project
serves. Put an asterisk for the district where the principal office of the project is located.
* 36th District
38th District
4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) which the project serves.
Put an asterisk for the district where the principal office of the project is located.
* 17th District
19th District
5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the project.
141.690
Office of Criminal Justice Planning 21
PROJECT CONTACT INFORMATION
Applicant: City of Santa Clarita .
Implementing Agency (if applicable): City Manager's Office
Project Title:
Santa Clarita's Investment in Ynuth
Grant Number (to be added by OCJP): _
Provide the name, title, address and telephone number for the project contact persons named
below. If a section does not apply to your project, enter "NIA!.
1. The person having day-to-day responsibility for the project:
Name: Pam Matsuoka
Title: Youth Outreach Program Coordinator
Address: 23920 Valencia Blvd.
Santa Clarita, CA 91355
Telephone Number: 80B/255-4956Fax Number: 805 255-4967
2. Provide the name, title, address and telephone number for the person to whom the person
listed in #1 is accountable.
Name; George A.- Caravalho
Title: City Manager
Address: 23920 Valencia Blvd.
Santa Clarita, CA 91355
Telephone Number: POj/259-2489 Fax Number: 00/259-8125
3. The Executive Director of a nonprofit organization or the Chief Executive Officer (e.g., Chief
of Police, Superintendent of Schools) of the implementing agency:
Name:George A. Caravalho
Title: City Manager
Address:23920 Valencia Blvd.
Santa Clarita, CA 91355
Telephone Number: (8015/259-2489FaxNumber: (80)5/259-8125
4. The Chair of the Governing Body of the implementing agency: (Provide address and
'telephone number other than that of the implementing agency.)
Name: Hamilton Clyde Smyth
Title: Mayor
Address:23920 Valencia Blvd.
Santa Clarita, CA 91355
Telephone Number: 60)5/259-2489Fax Number: 60)5/259-8125
5. The person responsible for the project from the applicant agency, if different than #1:
Name:
Title:
Address:
Telephone Number: ( ) Fax Number: ( )
Office of Criminal Justice Planning 23
BUDGET CATEGORY AND LINE -ITEM DETAIL
A. Personal Services . Salaries/Employee Benefits
COST
(1) Full-time Project Director - salary
49,389
Salary= $4,115.75/month x 12 months
(1) Part-time Clerk -.salary
14,472
Salary= $1,206/month x 12 months
Benefits - (12 months)
- Project Director
13.266
- Clerk
2,543
Financial Administrator
1,782
($23/hr x 77.5 hours)
,452
r
TOTAL
OCJP-A303a
Oftice of Criminal Justice Planning 26
BUDGET CATEGORY AND LINE -ITEM DETAIL
B. Operating Expenses
COST
Travel and Training
2,000
Mileage
400
Office supplies (under $500 per item)
500
Postage
150
Audit
21000
Facility Rental (City in-kind match)
41525
Prbfessional Service/Programs:
- Dru4 & Alcohol Education
106,498,
- Parent Education
5,000
-. Primary Intervention Program
52,000
- Los Angeles County Substance Abuse Narcotics
230,000
Education -(City cash match).
- Youth Summit (City cash match)
6,000
❑ The applicant will use the state travel policy '
❑ The applicant will use a travel policy other than the state's.
The applicant will use the written policy of
which is more / less restrictive than the state's.
(circle one)
FTOTAL
409,073
;rMrrki,xl�
Office of Criminal Justice Planning 29
BUDGET CATEGORY AND LINE -ITEM DETAIL
C. Equipment
COST
CATEGORY TOTAL
0
PROJECT TOTAL
490,525
FUND DISTRIBUTION
FEDERAL.
STATE
CASH MATCH
IN-KIND MATCIi
I. Amount of Funds
0
250,000
236,000
41525
2. Percentage of Funds
0
51%
48%
1 %
OCJP-A303c
Office of Criminal Justice Planning 34
Complete the Other Funding Sources form (OCJP 653) to report the total funds available
to support the activities related to accomplishing the goals and objectives of the Grant
Award Agreement. In the Grant Funds column, report the OCJP funds requested by
category; in the Other funds column, report all other funds available to support the
project by category and then calculate the totals by category in the Program Total column.
Total each column down to arrive at the total program funds available.
m tt....5a �...... ssa ;a kai gmF.4
a�
@ Y�i �.�,�����.F7.M�E�4��ar
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x4? � �'
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BUDGET CATEGORY GRANT FUNDS
OTHER FUNDS
PROGRAM TOTAL
(Use only the grant funds
identified in the
preceding budget pages.)
Personal Services
81,452
0
81,452
Operating Expenses
168,548
240,525
409,073
Equipment
0
0
0
TOTAL
250,000
240,525
490,525
OCJP-653
(Rev. 1194)
THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD.
Office of Criminal Justice Planning 37
W
a-�
En"
—11-mi
11iI
'missia'a
1. GRANT PERIOD: 2. LOCATION OF 3. PROJECT TITLE:
SERVICE:
11/1/97-10/31/98 Santa Clarita, CA Santa Clarita's investment in
Youth
4. # OF VOLUNTEERS FOR ILLECP FUNDED PROJECT: 0
5. APPLICANT'S NAME:
6. IMPLEMENTING AGENCY'S NAME:
Citv of Santa Clarita
City of Santa Clarita I
Address: 23920 Valencia Blvd.
Address: 23920 Valencia Blvd.
Santa Clarita, CA 91355
Santa Clarita, CA 91355
Phone: 8 0 5 259-2489
0
Phone: (go r,
HSIM
Fax#: J H5 259-8125
Fax #: (An-ci-) —
7. PROGRAM DESCRIPTION: New Project_ Expansion of Existing Project
Santa Clarita's Investment in Youth Program has developed a strong project strategy to address
youth and family related problems in the Santa Clarita Valley. Through a community risk assessment,
the availability of drugs and alcohol and alienation and rebelliousness in terms of gang activity have
been identified as the two priority risk factors to be addressed. The overall target area of Santa
Clarita Investment in Youth is the entire Santa Clarita Valley, as defined by the William S. Hart Union
High School District Boundaries. The focus of the third phase of the program is Castaic. The
primary goal of this project is risk-focused prevention in Santa Clarita.
S. PROBLEM STATEMENT: Age of Target Population Ow-1 8
A 1991 drug survey conducted by the local high school district indicated that Santa Clarita is above
the national average on many counts. For example, 21% of local high schools seniors have used
marijuana in the last 30 days, compared to a national average of 14%. In regards to alienation and
rebelliousness, the local Sheriffs Department Career Offenders Burglary Robbery Apprehension
(COBRA) Team has identified approximately 700 gang/tagger members in Santa Clarita which
represent as 450% increase since 1991.
OCJP-227 (Rev. 4/1997)
Off -ice of Criminal Justice Planning
9. OBJECTIVES:
The objectives for Santa Clarita's Investment in Youth Program include 1) decreasing the number
of 10th and 11th graders who have used drugs within 30 days of a follow-up survey by 10%;
2) decreasing the acceptability of alcohol use among 7th graders by 10% during the first year of a
drug education program implemented at the junior high level;
3) decrease gang activity 15% over
three years; 4) increase the number of employable teens from
target areas by 10%, and 5) increase
attendance at positive teen programs by 25%.
10. ACTIVITIES:
11. CATEGORY:
Activities to meet the project goals include: 1) implement an
❑ Small
education program for junior high school students aimed at
:U Medium
teaching them peer resistance techniques; 2) increase the use of
❑ Large
parent effectiveness programs to combat alienation; 3) increase
attendance at programs which promote positive alternatives;
12. PROGRAM AREA
and 4) provide opportunities, skills and recognition for youth
�U N/A
through positive bonding programs.
14. NUMBER OF CLIENTS
13. EVALUATION:
Process evaluations will be conducted to focus evaluations at
TO BE SERVED:
the time of and during program implementation. Summative
8,000 directly
evaluations examine the overall impact of programs on priority
141000 community
risk factors.
residents indirectiv
OCJP-227 (Rev. 4/1997)
Offl : of Criminal Justice Planning
PROJECTED BUDGET:
Personnel Expenses
Other Income and Source (list fees, grants, private
monies, and in-kind contributions).
Title V Amount I Amount
Source
81.452I 0 I City in-kind
and cash match.
IOperating Expenses 168.548 240.525
Equipment
0 1 0
Title V Total Other Income Total
250.000 1. 240.525
Total Project Cost
490.525
BUDGET SUMMARY FOR IMPLEMENTING ORGANIZATION (as of 11/1/97):
(This section does not include the proposed Title V funds)
Total Agency Budget $
(excluding proposed Title V funds)
N/A
Total OCJP Grants Currently Administered Government $
(within Implementing Organizations budget)
Agency
# of Volunteers
# of Full -Time Paid Staff
# of Part -Time Paid Staff
7. NAME OF OFIG,,ge
ESPONSIBLE FOR THE PROJECT:
Signature: Date:
Typed Name: A. Caravalho Title: Cit a a er
Office of Criminal Justice Planning
ADDITIONAL SIGNATURE AUTHORIZATION
Grant Award M
Applicant: City of Santa Clarita
Project Title: Santa Clarita's Investment in .Youth
Grant Period: 11/1/97 to 10/31/98
The following persons are authorized to sign for.
signature
ame
tgnature
ame
Approved By:
Project Director.
Financial Officer.
RegionaMocal
Planning Diraxor
Offxe of Q=md Jumm mmft
Steve Stark
me
nature
Barbara Boswell
ne
ne
Signature
Name
Signature
Name
Date
Date
Date