HomeMy WebLinkAbout1997-12-09 - AGENDA REPORTS - PROJ MGMT SERVS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: December 9, 1997
City Manager Approval:
Item to be presented by
SUBJECT: PROJECT MANAGEMENT SERVICES FOR THE 1997-98 ANNUAL
PAVEMENT, SIDEWALK, CURB AND GUTTER MAINTENANCE AND
INSTALLATION PROJECTS (PROJECT NOS. M0002, M0003, T0006,
M0004, T0007, PWS5, S3003) - CONTRACT APPROVAL
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council award contract to Harris & Associates for $177,762.00 and authorize a 15%
contingency expenditure for project management of the projects listed below. Funds have been
budgeted in FY 97/98 in the corresponding accounts listed below. Authorize the City Manager
or designee to execute and sign all documents, subject to City Attorney approval.
Proiect Name
1997-98 Annual Overlay Program
1997-98 Annual Slurry Program
1997-98 Annual Access Ramp Construction
1997-98 Annual Curb & Gutter Repair
1997-98 Annual New Sidewalk Program
1997-98 Annual Sidewalk Repair
Camp Plenty Road at Calla Way Improvements
Project No.
Account Nos. -
M0002
M0002205, M0002455
M0003
M0003103, M0003201, M0003455
T0006
T0006103
M0004
M0004052
T0007
T0007103
PWS5
5211-8061
S3003
S3003052
To most efficiently use available funding, these seven City projects are being combined and
contracted to one consultant firm for project management services.
The Annual Overlay Project will resurface various streets throughout the City to provide a
smoother ride for traffic, enhance the appearance of the area, and increase the economic life of
the roadway. The Annual Slurry Project will seal surface cracks, improve skid resistance and
increase the useful pavement life. Streets for both the overlay and slurry projects will be
selected based on the City's pavement management system.
pp00 U, Agenda Item: VT-
PROJECT MANAGEMENT SERVICES FOR
PROJECT NOS. M0002, M0003, T0006, M0004, T0007, PWSS, 53003
December 9, 1997 - Page 2
The Annual Access Ramp Construction project will install pedestrian access ramps in the high -
demand areas of the City, including transit routes, parks, schools, and hospitals as required by
the Americans with Disabilities Act. This project is funded entirely with Federal Aid - Urban
funds.
The Annual Curb and Gutter Repair program will install new curb and gutter at various
locations throughout the City where flowline problems that cause standing water exist.
Locations will be selected based on citizen requests and staff observations.
The Annual Sidewalk Repair project will repair damaged sidewalks at various locations
throughout the City. Locations will be selected based on citizen requests and by staff
observations.
The Annual New Sidewalk project will install sidewalks at various locations within the City
where none currently exist. The primary focus is in areas with high pedestrian usage and
pedestrian routes associated with the Suggested Route to School Program. This program helps
reduce the City's liability by providing designated pedestrian routes. This project is funded
entirely with Federal Aid - Urban funds.
The Camp Plenty Road at Calla Way Improvement project will construct curb, gutter, and
sidewalk on Camp Plenty Road between Stillmore Street and Calla Way. This project will
provide designated pedestrian routes near Sierra Vista Junior High School.
Staff prepared a Request for Proposal (RFP) for the subject projects. The RFPs were sent to 11
firms on the City's project management consultant list. Nine firms responded by submitting
proposals (see attached list). Interviews were held with the four top rated firms. After going
through this selection process, staff recommends Harris & Associates as the most qualified firm.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The total project budget of these seven projects combined is $1,618,500.00. The estimated cost
for these project management services is $177,762.00. Sufficient funds are available in the
designated accounts.
List of Firms Responding to RFP
RB:vjj
cmmel\m0003\PROJbMNXB
LIST OF FIRMS RESPONDING TO RFP
1997-98 ANNUAL OVERLAY & SLURRY PROJECTS
Antelope Valley Design Group
Lancaster, California
CBM Consulting
Gardena,.Califomia
Construction Management Inspection
Thousand Oaks, California
Global Engineering Construction, Inc.
Escondido, California
Harris & Associates
Los Alamitos, California
Track It Monitoring System
Fresno, California
Transtech
Walnut, California
Vali Cooper & Associates
Upland, California
Willdan & Associates
Industry, California
IM:vjj
... l \.0002 \ PROJMANXH