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HomeMy WebLinkAbout1997-08-26 - AGENDA REPORTS - SC SENIOR CENTER (2)City Manager Approval Item to be presented by: Ron Kilcoyne CONSENT CALENDAR DATE: August 26, 1997 SUBJECT: MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SANTA CLARITA SENIOR CENTER DEPARTMENT: Transportation & Engineering Services BACKGROUND The City of Santa Clarita has entered into a Memorandum of Understanding (MOU) with the Santa Clarita Senior Center for the past five years in which the Senior Center provides services and support to the Santa Clarita Transit program to better serve the needs of senior and disabled customers. The Senior Center receives $50,000 from the City in exchange for these services. This amount is budgeted in account number 4100/8110. Below are the types of specific services this includes: • Administer the 'Reduced Fare Program" for eligible low-income Dial -a -Ride customers. • Sell Santa Clarita Transit monthly passes at the Senior Center and other locations within the Santa Clarita Valley where the Senior Center conducts activities. • Provide back-up service to Dial -a -Ride customers who cannot be accommodated on Dial -a -Ride, through the use of taxi vouchers. This can include providing urgently needed service when Dial -a -Ride is not in operation. • Coordinate services available to locations outside the Dial -a -Ride service area for Dial -a -Ride customers. • Provide updated emergency information cards which contain the emergency family contacts of Senior Center transit users. • Provide referrals and information on transit programs to Senior Center clients; distribute transit schedules, flyers, and user handbooks. A UFOON r Item 45" MOU BETWEEN THE CITY OF SANTA CLARITA AND SANTA CLARITA SENIOR CENTER August 26, 1997 - Page 2 • Network with health care providers and Senior Center participants to improve Dial -a -Ride service provided for medical appointment trips. • Network with seniors in person at the Senior Center and by phone and mail to increase knowledge of the fixed route local bus network • Participate in regular meetings with City staff to discuss transit services and senior citizen needs. City Council approve the Memorandum of Understanding with the Santa Clarita Senior.Center, authorize the City Manager to execute the Memorandum of Understanding, and approve transfer of funds from account number 5100/8110 to account number 4100/8110. ►71lt I 131-�`►7fM Memorandum of Understanding with Santa Clarita Senior Center co cihseniorW.ag MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SANTA CLARITA COMMITTEE ON AGING The Memorandum of Understanding between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging/Senior Center for transit coordination services executed in March 1992 requires the City and the Committee on Aging to develop an annual agreement for a provision of certain transit -related services by the Santa Clarita Valley Committee on Aging in return for $50,000 from the City. The City and the Santa Clarita Valley Committee on Aging (SCVCOA) agree that the SCVCOA will provide the following transit -related services during Fiscal Year 1997-98. Administer the "Reduced Fare Program" for eligible low income Dial -a -Ride customers. This will include qualifying individuals, based on income levels and qualifying procedures mutually agreed upon between the City and Senior Center, and acting as the sole agent to sell reduced fare tickets. 2. Sell Santa Clarita Transit monthly passes at the Senior Center and other locations within the Santa Clarita Valley where the Senior Center conducts activities. 3. Provide back-up service to Dial -a -Ride customers who cannot be accommodated on Dial -a -Ride. Through the use of taxi vouchers, this can include providing urgent need service when Dial -a -Ride is not in operation. 4. Coordinate services available to locations outside the Dial -a -Ride service area for Dial -a -Ride customers. 5. Provide updated emergency information cards which contain the emergency family contacts of Senior Center transit users. 6. Provide referrals and information on transit programs to Senior Center clients, distribute transit schedules, flyers and user handbooks. 7. Network with health care providers and Senior Center participants to improve Dial -a -Ride service provided for medical appointment trips. 8. Network with seniors in person at the Senior Center and by phone and mail to increase knowledge of the fixed route local bus network. 10. Participate in regular meetings with City staff to discuss transit services and senior citizen needs. S ATRANSMCONTRACTISEN10R97. MOU Senior Center MOU Page 2 11. Not later than November 30, 1997 for FY 1996-97 and November 30, 1998 for FY 1997-98, submit an annual report which contains in detail the specific utilization of the funding and community services offered by the SCVCOA for the previous fiscal year. 12. Host an annual Transit Open House at the Senior Center to help encourage the visibility of all modes of public transit available to seniors. 13. Work with the City, its selected contractor, and members of the Senior Center to continue a driver recognition program and host an awards ceremony. 14. Provide evidence of comprehensive general liability insurance or commercial general liability insurance including coverage of premises and operations, contractual liability, personal injury liability, products/completed operations liability, broad form property damage if applicable and independent contractors liability if applicable, in an amount of not. less than one million dollars ($1,000,000) per occurrence, combined single limit, written on an occurrence form. 15. Provide evidence of comprehensive automobile liability coverage, if applicable, including owned, non -owned, and hired autos, in an amount of not less than one million dollars ($1,000,000) per occurrence, combined single limit, written on an occurrence form. Each insurance policy required by this agreement, excepting policies for workers compensation, shall contain the following clause: "The City of Santa Clarita, it officers, agents, employees, representatives and volunteers are added as additional insured as respect to operations and activities of, or on behalf of the names insured, performed under contract with the City of Santa Clarita." 16. SCVCOA agrees to indemnify and hold City, its officers, agents and employees harmless from any and all claims of the United States of America for a reimbursement of funds or any portion thereof due to the improper use of funds. This satisfies the requirement of the MOU executed in March 1992 for an annual agreement by the City of Santa Clarita and the Santa Clarita Valley Committee on Aging. The undersigned agree to the above list of transit -related services for Fiscal Year 1997-98 and the provision of $50,000 to the SCVCOA from the City of Santa Clarita. SATRANSMCONTRACMEN[OR97.MOU Senior Center MOU Page 3 CITY OF SANTA CLARITA City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney SATRANSITICONTRACMENIOR97NOU SANTA CLARITA VALLEY COMMITTEE ON AGING Brad Berens Executive Director