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Home My WebLink About1997-01-28 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. January 28, 1997 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185.. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No. action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Smyth CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES January 14, 1997 AWARDS/RECOGNITIONS American Cancer Society United Mothers PRESENTATIONS Los Angeles County Sheriff's Dept. - Capt. Mike Quinn CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. GENERAL PLAN CIRCULATION ELEMENT AMENDMENT REQUEST FOR ADDITIONAL FUNDS FOR [ ] Vote LEGALLY REQUIRED TRAFFIC STUDIES AND FOR PUBLIC OUTREACH - Following the public comment period on the preparation of an environmental impact report for the Circulation Element Amendment, it became apparent that additional $3,000 in traffic modeling runs will be necessary to meet legal environmental review requirements. An additional $10,000 is requested for administrative costs associated with the public outreach for this project which were unanticipated in the department budget. RECOMMENDED ACTION: Authorize the City Manager or designee to increase the existing contract's contingency with Meyer Mohaddes Associates, Inc., by $3,000 to prepare the additional traffic analysis for a total contract amount of $26,000; and appropriate $3,000 to Account No. 4401- 8001 from the General Fund contingency Account No. 1240- 7401. Appropriate $4,000 to Account No. 3100-7310 (Advertising), $3,000 to Account No. 3100-7308 (Printing), $1,000 to Account No. 3100-7309 (Postage) and $2,000 to Account No. 3100-7307 (Office Supplies) from the General.Fund Contingency Account No. 1240-7401. [ ] Motion 2. STATE ROUTE 126 CONSTRUCTION - RESOLUTION NO. 97-9 - The California Department of Transportation (Caltrans) [ ] Vote is currently constructing the widening of State Route 126 in Ventura county west of the Ventura/Los Angeles County line. City Council has expressed serious concern that the next phase of construction along SR 126 not result in the travel delays and fatalities of the earlier phase. RECOMMENDED ACTION: Adopt Resolution No. 97-9 and direct the City Manager to transmit Resolution No. 97-9 to the California Department of Transportation (Caltrans). [ ] Motion 3. TRAFFIC SIGNAL INSTALLATION AT WILEY CANYON ROAD/LA GLORITA CIRCLE - EVANS AVENUE - [ ] Vote ADVERTISEMENT FOR BIDS (PROJECT NO. 20002) Installation of a traffic signal at the subject intersection. The intersection is currently controlled by a 4 -way stop. This project was authorized by the City Council on March 12, 1996. RECOMMENDED ACTION: Approve the plans and specifications for the traffic signal installation at Wiley Canyon Road/La Glorita Circle -Evans Avenue, and authorize the advertisement for bids. [ ] Motion 4. COWBOY POETRY AND MUSIC FESTIVAL SHUTTLE SITE LEASE AGREEMENT - The Cowboy Poetry and Music [ ] Vote Festival shuttle site at Newhall Park is no longer a viable site due to increased recreational weekend usage. Staff has secured a lease on a site that is .closer to Melody Ranch and will save $6,000 in shuttle fees from previous year's costs. RECOMMENDED ACTION. Approve the lease agreement with Mr. Guilford Glazer and indemnify the property owner of risks associated with the property during the time period of the lease and allow Public Works to "clear and grub" the property. [ ] Motion 5. AWARD A CONTRACT TO ROBINSON / TAKAHASHI / KATZ & ASSOCIATES (RTK) FOR ARCHITECTURAL [ ] Vote SERVICES FOR CITY HALL FIRST FLOOR REMODEL PROJECT GS -96-97-09 - On December 10, 1996, the City Council approved a plan to relocate some City offices to improve access for citizens obtaining City services. The project is a significant step toward providing a one stop shop atmosphere for services. This process requires architectural design services to prepare plans and specifications, that can be submitted for a public bid, for remodeling portions of the first floor. RECOMMENDED ACTION- Award the contract for architectural services to RTK in an amount not to exceed $40,000 from Account No. 2410-8640. Authorize the City Manager to execute contract documents and approve any contract changes. [ I Motion 6. AGREEMENTS WITH THE PLACERITA CANYON CORPORATION FOR IMPROVEMENTS TO PLACERITA [ 1 Vote CANYON ROAD AND COWBOY POETRY AND MUSIC FESTIVAL ACCESS - Review and discussion of an agreement for the funding and repair of Placenta Canyon Road and a licensing agreement for access to the Cowboy Poetry and Music Festival. RECOMMENDED ACTION. Review the history and accept staffs recommended contribution toward the repair of Placenta Canyon Road. Authorize the City Manager to enter into the following agreements: (a) Agreement Regarding Placenta Canyon Road Improvements; (b) License Agreement regarding Cowboy Poetry and Music Festival. Appropriate $22,000 from City Council contingency Account No. 1240-7401 to Account No. 4320-8028, and direct staff to pay the Placenta Canyon Corporation the agreed upon amount for road repairs and raised pavement marker installation to be performed by the Association. [ ] Motion 7. CHECK REGISTER NOS. 1 AND 2 - RESOLUTION NO. 97- 7 - This resolution approves and ratifies payment the demands [ ] Vote presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-7. [ ] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote UNFINISHED BUSINESS 8. POSSIBLE FORMATION OF AN INFORMAL WATER INFORMATION GROUP OR COMMITTEE - Recently the CLWA has recommended the formation of an ad hoc Water Committee. City staff are seeking. direction on a number of options, to more effectively address the water issue in this Valley, which includes the formation of an Informal Water Information Group or Committee or possible participation- on the CLWA Committee. RECOMMENDED ACTION: Staff requests direction from City Council. NEW BUSINESS 9. DEPARTMENT OF HOUSING AND URBAN [ ] Staff DEVELOPMENT (HUD) SECTION 108 LOAN PROGRAM - OVERVIEW - At the January 7, 1997 Study Session, the City [ ] Speakers Manager was directed to prepare a report that provided the City Council with an overview of the Department of Housing and [ ] Motion Urban Development (HUD) Section 108 Loan Program. Through the Section 108 Loan Program, the City would be [ ] Discussion permitted to take an advance on future Community Development Block Grant (CDBG) Entitlement Funds in the [ ] Vote form of a loan from HUD. These funds would then be allocated in a manner that would allow the City to complete all outstanding Capital Improvement Project work in the West Newhall area at an accelerated rate. RECOMMENDED ACTION: Review and discuss the HUD Section 108 Loan Program, and authorize the City Manager to begin the Section 108 Loan application process as part of the City's CDBG Consolidated/Action Plan for Entitlement Year 1997/98. [ ] Staff 10.. NEWHALL REDEVELOPMENT PROJECT - RESOLUTION NO. 97-4 - Resolution No. 97-4 determining that a project area [ ] Speakers committee shall not be established for the Newhall Redevelopment Project. RECOMMENDED ACTION: Adopt [ ] Motion Resolution No. 97-4. [ ] Discussion [ ] Vote [ ] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote 11. ADOPTION OF TRANSIT DEVELOPMENT PLAN - The Transit Division has concluded preparing the draft Transit Development Plan, the first long range blueprint for transit service in the Santa Clarita Valley. RECOMMENDED ACTION: Adopt the Transit Development Plan. [ ] Staff 12. STATUS REPORT #6 ON LOS ANGELES COUNTY LANDFILL ISSUES AND PROPOSED ELSMERE CANYON [ ] Speakers LANDFILL IN SANTA CLARITA VALLEY - In an effort to keep the City Council and the public informed on these issues, [ ] Motion the City Manager presents a report at each meeting. The up-to-date report is made verbally at the meeting and is [ ] Discussion available in written form at the meeting. RECOMMENDED ACTION: Receive and discuss up-to-date information and [ ] Vote discuss any potential actions. 13. PURCHASE OF TAX DEFAULTED PROPERTY ON [ ] Staff SOLEDAD CANYON ROAD - RESOLUTION NO. 97 -10 - Every year the County of Los Angeles Tax Collector conducts an [ ] Speakers auction to sell properties which have been tax defaulted for a minimum of five years. This year ten properties located in the [ ] Motion City are included in that sale. The City can purchase any of the parcels prior to the auction sale for an amount equal to the back [ ] Discussion taxes plus an administrative fee. However, the owner of the land can redeem their property until the auction date. [ ] Vote RECOMMENDED ACTION: Authorize $15,000 (purchase price plus a contingency if needed) from the City Council Contingency Account (#1240-7401) fund for the purchase of land and direct the City Manager to purchase the land after the City Attorney's review. COMMITTEE REPORTS (Council) North County Transportation Coalition Circulation Element Amendment Steering Committee Committee on Aging STAFF COMMENTS Community Activists Liaison Chamber Liaison COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT