Loading...
HomeMy WebLinkAbout1997-02-25 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. February 25, 1997 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk, Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with. the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion.. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Heidt CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire- whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 11, 1997 AWARDS/RECOGNITIONS Deborah Hofstedt PRESENTATIONS Jim Stahl- Los Angeles County Sanitation District CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. WILEY CANYON ROAD REALIGNMENT - PROJECT NO. 72020 - AWARD DESIGN CONTRACT - This project consists [ ] Vote of the realignment of Wiley Canyon Road from Powell Drive to Fourl Road. This interim realignment will eliminate the "S" curve and thus enhance traffic safetyalong that segment of Wiley .Canyon Road. The consultant will prepare detailed construction plans and specifications for the approved alignment, including right-of-way services. RECOMMENDED ACTION. Approve the award of the design services contract for the Wiley Canyon Road Realignment Project to Boyle Engineering Corporation, in an amount not to exceed $140,000. Authorize the City Manager or his designee to approve all documents relating to this design contract. [ ] Motion 2. VALENCIA BOULEVARD AT CREEKSIDE ROAD BARRIER RAIL IMPROVEMENTS - PROJECT NO. 71009 - [ ] Vote This project will upgrade the existing bridge barrier railing on Valencia Boulevard over the South Fork of the Santa Clara River. The existing substandard metal railing will be removed and replaced with a concrete bridge barrier rail. The concrete bridge barrier rail will include the same decorative tile work found on the Magic Mountain Parkway bridge near San Fernando Road. In addition, sand -filled crash cushions will be placed in the center median area to prevent traffic from hitting the flat surface created by the existing concrete bridge railing. The estimated cost to complete this project is $218,000.00. Budget in the amount of $223,016.00 is currently available in Account No. 71009 for this project. Plans and specifications are available for review in the offices of the City Clerk and the Director of Building and Engineering Services. RECOMMENDED ACTION: Approve the plans and specifications for the Valencia Boulevard at Creekside Road Barrier Rail Improvements - Project No. 71009, and authorize the advertising for bids. Approve a budget adjustment to increase Account No. 71009455 by $95,175.00 to properly reflect funds available from the Caltrans HBRR grant. [ 1 Motion 3. MEDIAN AND TRAFFIC SIGNAL MODIFICATIONS PROJECT NO. 95-043 - PROJECT ACCEPTANCE - On [ ] Vote April 23, 1996, Council awarded a contract for the subject project to Steiny and Company. This project was completed to the satisfaction of the City Engineer on October 11, 1996 for a total construction cost of $165,982.72. This. project was completed as specified in the contract documents and under budget. The total project budget for FY 1995-96 is $183,408.00, consisting of combination of Gas Tax, Proposition C, TDA Article 8, and PFA funds. RECOMMENDED ACTION: Accept the work performed by Steiny & Company for Median and Traffic Signal Modifications, Project No. 95-043. Direct the City Clerk to file the Notice of Completion for the project, and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. [ ] Motion 4. YOUTH SPORTS UNIFORM PURCHASE ORDER - Renewal of a contract with All American Marketing Group for [ ] Vote the 1997-98 fiscal year in the amount of $52,070 for Youth Sports uniforms. RECOMMENDED ACTION: Direct staff to issue a purchase order for Youth Sports Uniforms to All American Marketing Group in the amount of $52,070, as specified in PR -95-96-09. [ ] Motion 5. AUTHORIZING SUBMITTAL OF 1997/2000 USED OIL RECYCLING BLOCK GRANT FIFTH CYCLE GRANT [ I Vote APPLICATION - The City's 1997/2000 Used Oil Recycling Block Grant Fifth Cycle application requests funds to maintain the existing curbside program currently funded through grants from the CIWMB. RECOMMENDED ACTION: Authorize the ORICOM Group to submit the 1997/2000 Used Oil Recycling Block Grant Fifth Cycle Application on behalf of the City. Authorize staff to execute an agreement with the ORICOM Group to maintain and manage the 1997/2000 Used Oil Recycling Block Grant Fifth Cycle Program utilizing grant funds. 4 6. CHAMBER OF COMMERCE PROJECT COMPLETION PROJECT ACCEPTANCE - PROJECT NO. GS 96-97-06 - [ j Motion On December 10, 1996 Council awarded a contract for the remodeling of 3,500 sq. ft. of space to Eagle Construction [ ] Vote Company. Eagle Construction has completed their work as agreed. In addition, City staff has completed all other work which was not specifically included in the contract with Eagle Construction. All work required for the tenant improvement to Suite 100 has been completed to the satisfaction of the Administrative Services Director and the Tenant. RECOMMENDED ACTION: Accept the work performed by Eagle Construction Company; direct the City Clerk to file the Notice of Completion for Project No. GS96-97-06; direct staff to release the ten percent retention fee at any time after February 25, 1997, and after the Notice of Completion is recorded, provided no stop notices have been filed as allowed by law. [ ] Motion 7. TDA ARTICLE 3 APPLICATION - RESOLUTION NO. 97-15 Annually, an allocation of Transportation Development Act [ ] Vote (TDA) Article 3 funds is made by the Los Angeles County Metropolitan Transportation Authority (MTA) for the City's use. At this time staff has prepared an application for reimbursement of $42,277 previously placed on reserve. RECOMMENDED ACTION: Adopt Resolution No. 97-15. [ ] Motion 8. INSURANCE RENEWAL - Each year at this time the City takes the opportunity to review its position for the purpose of [ ] Vote procuring insurance. Since incorporation the City has insured all operations through a traditional commercial insurance program. Each year various insurance pools contact the City to seek our participation in Joint Powers Authorities (JPAs) for liability and property insurance protection. Therefore, for the upcoming insurance renewal of March 1, 1997, staff explored the use of a pool to determine if this vehicle would be more advantageous. given the City's current insurance- profile. RECOMMENDED ACTION. Procure insurance through AVIA and continue the current insurance program. Authorize the City Manager to procure insurance in the amount of $263,469 for general liability and property insurance. [ ] Motion 9. CHECK REGISTER NOS. 5 AND 6 - RESOLUTION NO. 97-16 This resolution approves and ratifies payment the [ ] Vote demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-16. PUBLIC HEARING [ ] ' Open Hearing 10. RESIDENTIAL REFUSE FRANCHISE: REQUIREMENT OF PUBLIC HEARING FOR ANNUAL TERM EXTENSION [ ] City Clerk OF AGREEMENTS - The intent of the public hearing is to provide residents with an opportunity to publicly express their [ ] Staff level of satisfaction with the service performance and other issues related to the refuse franchisees. The City Council is [ ] Speakers presented with an option to either extend or terminate the annual 12-month extension of the residential franchise [ ] Motion agreements. RECOMMENDED ACTION: Receive public input and direct staff to pursue the action indicated in Option [ ] Discussion I, Option II or Option III. [ ] Vote 11. IMPOSING CIVIL FINES FOR MUNICIPAL CODE [ ] Open VIOLATIONS - RESOLUTION NO. 97-14 - ORDINANCE Hearing NO. 97-2 - The California State Legislature recently adopted a new law that authorizes cities to impose civil fines for municipal [ ] City Clerk code violations (California Government Code 53069.4). Specifically, this authorization allows cities to establish [F Staff municipal code-civil fine programs that are modeled after the parking violation system adopted in 1992. Since that time, [ ] Speakers parking violations have been addressed through administrative hearings and civil fines. RECOMMENDED ACTION: City [ ] Motion Council open and continue the public hearing on imposing civil fines for municipal code violations to the next scheduled [ ] Discussion meeting of March 11, 1997. [ ] Vote UNFINISHED BUSINESS 12. FOLLOW-UP TO "AN OVERVIEW OF CODE [ ] Staff ENFORCEMENT" - In October 1996, Building and Safety's Code Enforcement Section presented the City Council with an [ ] Speakers overview of its policies, practices, and procedures. At that time, Councilmembers expressed an interest in further examining [ ] Motion volunteer/part-time employee options, contract legal services, and limited proactive code enforcement. In response to the [ ] Discussion comments received, staff compiled a significant amount of information on these topics. This report provides a summary of [ ] Vote the information and staffs recommendation for action. RECOMMENDED ACTION: Review the follow-up report to "An Overview of Code Enforcement" and direct staff to pursue option B under the subheading of Proactive Code Enforcement. This authorization will allow for a minor. increase in proactivity with a relatively minimal expenditure for additional staff and legal services funding. [ ] Staff 13. RAILROAD AVENUE IMPROVEMENT PROJECT NO. 95- 065 - NEWHALL METROLINK STATION - This project [ ] Speakers involves the reconstruction of Railroad Avenue from San Fernando Road south of 4th Street to San Fernando Road at [ ] Motion 11th Street. RECOMMENDED ACTION: Accept and review, and discuss the report on the Railroad Avenue Improvement [ ] Discussion Project No. 95-065, and the siting of the proposed Newhall Metrolink station. Direct staff to return with recommendations [ ] Vote for the Railroad Avenue Improvement Project and Newhall Metrolink station off-site improvements to the March 11, 1997 City Council meeting. [ ] Staff 14. COMMUNITY SERVICES GRANT - Second Round Funding for City's Community Services Grant Program. [ ] Speakers RECOMMENDED ACTION: Approve the Grant Committee recommendation of grant awards to agencies, as outlined in the [ ] Motion Agency Recommendation List Summary in the amount of $17,327. [ ] Discussion [ ] Vote NEW BUSINESS [ ] Staff 15. CITY OF SANTA CLARITA MARATHON: HISTORICAL OVERVIEW AND CONSIDERATION FOR THIRD [ ] Speakers ANNUAL EVENT - As a result of its dedication, the Santa Clarita Marathon Steering Committee staged a successful [ ] Motion Second Annual City of Santa Clarita Marathon on Sunday, November 10, 1996. Due to the success of the first year and the [ ] Discussion addition of events, the number of race participants doubled from the 1995 event. Because of the larger number of participants [ l Vote and increased participation, second year income increased 40 percent over first year income. Race officials are confident that with cash sponsorship already provided by major sponsors for the 1997 event, significantly larger numbers of participants can be attracted to the event. RECOMMENDED ACTION: Staff requests .direction in response to the MSC proposal for current and futureCityfiscal support, and consideration of the use of EDA Grant funds toward the support- of the Santa Clarita Marathon. [ ] Staff 16. STATUS REPORT #8 ON LOS ANGELES COUNTY LANDFILL ISSUES AND PROPOSED ELSMERE CANYON [ ] Speakers LANDFILL IN SANTA CLARITA VALLEY - In an effort to keep the City Council and the public informed on these issues, [ ] Motion the City Manager presents a report at each meeting. The up-to- date report is made verbally at the meeting and is available in [ ] Discussion written form at the meeting. RECOMMENDED ACTION: Receive and discuss update information, provide guidance, and [ ] Vote consider any potential new direction to staff. COMMITTEE REPORTS (Council) North County Transportation Coalition Circulation Element Amendment Steering Committee Committee on Aging STAFF COMMENTS Community Activists Liaison Chamber Liaison P COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT City Council Study Session - March 4, 1997 - 7 p.m. - Orchard Rooms, 1st Floor - City Hall. P