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HomeMy WebLinkAbout1997-03-11 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING March 11, 1997 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY- No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Heidt CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 25,1997 AWARDS/RECOGNITIONS Deputy Dan Peacock Gary Beaman PRESENTATIONS CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. AUTHORIZING A CONSULTANT TO CONDUCT A STUDY OF A RESIDENTIAL UNIT PRICING SYSTEM - City staff [ ] Vote prepared a Request for Proposal (RFP) to conduct a residential unit pricing system in Santa Clarita. Staff invited the three proposers, Skumatz Economic Research Associates, EcoNomics and Hilton Farnkopf and Hobson to interview for final selection. The proposers were evaluated on their experience, responses to the RFP and cost. Additionally, staff conducted individual interviews with each consultant to discuss their proposal. RECOMMENDED ACTION: Approve, . and authorize the Mayor to execute a contract with Skumatz Economic Research Associates (SERA) in the amount of $29,990 plus a 20% contingency fee to conduct a study of a residential- unit pricing system in Santa Clarita. [ ] Motion 2. BOUQUET CANYON TRAILS INTERSECTION IMPROVEMENTS - PROJECT NO. 80003 - BID AWARD - [ ] Vote This project involves construction of new sidewalk, crosswalk, drainage, and signal improvements to improve pedestrian accessibility from the intersection at Bouquet Canyon Road and Cinema Drive to the Transit stop to the north, and to improve commuter transit routes to the Santa Clarita intermodal transit station. RECOMMENDED ACTION: Approve the award of the contract for the Bouquet Cyn. Trails Intersection Improvements, Project No. 80003, to Excel Paving Company. in the amount of $ 22,789.00, and authorize a $10,000.00 contingency expenditure should any change orders to the contract become necessary. Authorize the City Manager or his designee to approve all documents relating to this contract. [ ] Motion 3. ASSISTANCE TO THE WILLIAM S. HART SCHOOL DISTRICT FOR THE REPAIR/REPLACEMENT OF THE [ ] Vote CANYON HIGH SCHOOL GYMNASIUM FLOORS - Financial assistance not to exceed $100,000 for the repair/replacement of the Canyon High School gymnasium floors which are used extensively by the City for a variety of recreation activity. RECOMMENDED ACTION: Authorize assistance to the William S. Hart Union High School District and appropriate $100,000 from City Council Contingency, Account No. 1240-7401 to Parks, Recreation and Community Services Contractual Services, Account No. 7100-8001. [ ] Motion [ ] Vote 4. AUTHORIZATION TO ENTER INTO A CONTRACT WITH WIENEKE AND ASSOCIATES, INC. FOR DESIGN SERVICES RELATED TO THE SAN FERNANDO ROAD MEDIAN IMPROVEMENT PROJECT - Contract for construction of the San Fernando Road Median Improvement Project. The project design would include plans to construct and improve medians along San Fernando Road between Sierra Highway and Valle Del Oro Road. RECOMMENDED ACTION: Authorize City Manager to enter into a contract with John Wieneke and Associates, Inc. for $28,200 for comprehensive services relating to the San Fernando Road Median Improvement Project charged to Account No. 12002-455- 8001. [ ] Motion 5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH DAVID EVANS AND ASSOCIATES, INC. FOR SANTA [ ] Vote CLARA RIVER TRAIL PHASE IV DESIGN SERVICES - Contract for design services for the Santa Clara River Trail Phase IV project. The Santa Clara River Trail Phase IV provides a connection to the existing South Fork River Trail at the McBean Parkway undercrossing and follows the Santa Clara River westerly towards the - Interstate 5. Phase IV will accommodate bicycle, pedestrian and equestrian uses. RECOMMENDED ACTION: Authorize City Manager to enter into a contract with David Evans and Associates, Inc. not to exceed $100,000 for comprehensive services relating to the Santa Clara River Trail Phase IV project to be charged to Account No. 8000 2452-8001 ($50,000) and Account No. 8000 2052-8001($50,000). [ ] Motion 6. APPROVE THE PLANS AND SPECIFICATIONS FOR THE FIRST FLOOR CITY HALL REMODEL AND AUTHORIZE [ ] Vote THE ADVERTISEMENT FOR BIDS FOR PROJECT NO. GS-96-97-13 - On December 10, 1996 the City Council approved a plan to relocate some City offices to improve access for citizens obtaining City services. This process requires architectural design services to prepare plans and specifications, that can be submitted for a public bid, for remodeling portions of the first floor. On January 28, 1997 Council approved contracting with RTK to provide the plans and specifications for the remodeling design. RECOMMENDED ACTION: Approve the plans and specifications for the first floor remodeling and authorize .the advertisement for bids. [ ] Motion 7. AWARD CONTRACT FOR AUDIT SERVICES - The Finance Division has completed the Request for Proposal process for the [ ] Vote selection of an accounting firm to perform the City's audit services for a period of three fiscal years with an option to extend two additional fiscal years. After the audit committee completed its evaluation of candidates who submitted proposals, it determined Moreland & Associates as the most technically qualified firm in meeting the City's audit requirements. RECOMMENDED ACTION: Award contract for audit services to Moreland & Associates for a- period of three years ending June 30, 1999. The amount of this contract will not exceed $45,700 for FY '96-'97; $47,528 for FY `97-'98; and $49,430 for FY'98299. Authorize the City Manager to execute all necessary documents. [ ] Motion 8. CHECK REGISTER NOS. 7 AND 8 - RESOLUTION NO. 97- 17 - This resolution approves and ratifies payment the demands [ ] Vote presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-17. PUBLIC HEARING 9. RAILROAD AVENUE IMPROVEMENT PROJECT NO. 95- [ l Open 065 - On June 11, 1996, the City Council approved in concept Hearing the Newhall Downtown Revitalization Plan. A major part of this program is the reconstruction of Railroad Avenue from San [ ] City Clerk Fernando Road south of 4th Street to San Fernando Road at 11th Street. Staff has held three community meetings with the [ ] Staff business and property owners along Railroad Avenue. On February 25, 1997, staff presented the Railroad Avenue [ ] Speakers Improvement Project and the Newhall Metrolink Station Project to the Council and under the direction of Council , staff has met [ ] Motion with concerned property and business owners. RECOMMENDED ACTION: Open and continue the public [ ] Discussion hearing to 'a date certain, April 8, 1997, at which time additional information will be presented to Council for their [ ] Vote review and action. Authorize the advertising for bids for the Railroad Avenue Improvement Project. Approve a change order to the existing design contract with HDR Engineering, Inc. In the amount of $85,000. [ ] Open Hearing [ ] City Clerk [] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote 10. PROTEST HEARING: DETERMINE IF SUFFICIENT PROTEST EXISTS AND MAKE FINDINGS ON WRITTEN PROTEST AND APPROVING AND ORDER ANNEXATION NO. 1992-03 (SECO CANYON) - RESOLUTION NO. 97-19 - A resolution to be adopted by the City Council to approve findings on written protests and to approve and order Annexation No. 1992-03 (Seco Canyon). The annexation consists of approximately 425 acres of inhabited land located in the Saugus area,. north of Copper Hill Drive and east and west of Seco Canyon Road. RECOMMENDED ACTION: Accept public testimony, close the public hearing and the protest period. Adopt Resolution No. 97-19, making findings regarding written protest, or if the hearing results in a sufficient number of written protests, continue the hearing to a date certain to take appropriate action. [ ] Open 11. PROTEST HEARING: DETERMINE IF SUFFICIENT Hearing PROTEST EXISTS AND MAKE FINDINGS ON WRITTEN PROTEST AND APPROVING AND ORDER ANNEXATION [ ] City Clerk NO. 1992-04 (NORTHBRIDGE) - RESOLUTION NO. 97-20 - A resolution to be adopted by the City Council to approve (] Staff findings on written protests and to approve and order Annexation No. 1992-04 (Northbridge). The annexation consists [] Speakers of approximately 743 acres of inhabited land located in the Valencia area, north of Newhall Ranch Road, and east of [ ] Motion McBean Parkway. RECOMMENDED ACTION: Accept public testimony, close the public hearing and the protest period. [ ] Discussion Adopt Resolution No. 97-20, making findings regarding written protest, or if the hearing results in a sufficient number of [ ] Vote written protests, continue the hearing to a date certain to take appropriate action. [] Open 12. NEWS VENDING MACHINE ORDINANCE - FIRST Hearing READING AND SCHEDULE OF FEES - ORDINANCE NO. 97-5 - RESOLUTION NO. 97.21 - In January 1996, City [ ] City Clerk Council reviewed the Municipal Code, Chapter 13.24, related to News Vending Machines. Controversial and non -controversial [ ] Staff issues were discussed. As directed by Council, Staff revised the ordinance and submitted it to the City Attorney for review. In [ ] Speakers November 1996, a final draft was presented to several publishers and distributors for their comments. [ ] Motion RECOMMENDED ACTION: Open the public hearing and receive public testimony regarding the adoption of the schedule [ ] Discussion of fees for the News Vending Machine Permit. Defer passage of Resolution No. 97-21 - Schedule of Fees to the next scheduled [ ] Vote meeting on March 25, 1997. Introduce, waive further reading, and pass Ordinance No. 97-5 to second reading on March 25, 1997. [ ] Open Hearing [ ] City Clerk [ ] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote •13. IMPOSING CIVIL FINES FOR MUNICIPAL CODE VIOLATIONS - RESOLUTION NO. 97-14 - ORDINANCE NO. 97-2 - The California State Legislature recently adopted a new law that authorizes cities to impose civil fines:for municipal code violations (Government Code Section 53069.4). This authorization allows cities to establish municipal code -civil. fine programs that are modeled after the parking violation system adopted in 1992. Parking violations are now addressed through the imposition of administrative hearings and civil fines. RECOMMENDED ACTION: Conduct public hearing and receive testimony on imposing civil fines for municipal code violations; defer adoption of Resolution No. 97-14 to the next scheduled meeting on March 25, 1997; waive further reading and pass Ordinance No. 97-2 to a second reading on March 25, 1997. UNFINISHED BUSINESS 14. FOLLOW-UP TO "AN OVERVIEW OF CODE [ ] Staff ENFORCEMENT'- On October 1, 1996, Building and Safety presented the City Council with an overview of the policies, [ ] Speakers practices, and procedures of Code Enforcement. At that time, Councihnembers expressed an interest in further examining the [ ] Motion following three issues: Volunteers/Part-time Employees, Legal Services, and Proactive Code Enforcement. Staff's report [ ] Discussion provides a summary of the information compiled and several options for the Council's consideration. This item was held over [ ] Vote from the regular City Council meeting on February 25, 1997. RECOMMENDED ACTION. Review the follow-up report to "An Overview of Code Enforcement" and direct staff to pursue option B under the subheading of Proactive Code Enforcement. This authorization will allow for a minor increase in proactivity with a relatively minimal expenditure for additional staff and legal services funding. 15. RESIDENTIAL REFUSE FRANCHISES: ANNUAL 12 [ ] Staff MONTH TERM EXTENSION OF AGREEMENTS - Following the close of the February 25, 1997 public hearing, [] Speakers staff was directed to identify and summarize the key issues raised at the hearing, seek resolutions with the haulers to the [ ] Motion issues and return to the City Council with a recommendation for action. RECOMMENDED ACTION: Direct staff to amend [ ] Discussion the residential franchise agreements to reflect the changes outlined in this report, and allow the residential refuse [ ] Vote franchise agreements to automatically extend for a 12 month period. NEW BUSINESS [1 Staff 16. RESOURCES FOR YOUTH PRESENTATION - Highlights [] Speakers of a report about strategies to prevent youth violence. RECOMMENDED ACTION: Take information into [ ] Motion consideration for future program use. (] Discussion [ ] Vote COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT