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HomeMy WebLinkAbout1997-04-22 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. April 22;1997 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speakers slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session iso en to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Boyer CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES April 8, 1997 AWARDS/RECOGNITIONS Kathleen Sterling National Safe Boating Week Henry Mayo Newhall Memorial Hospital Month Youth Summit Planning Committee PRESENTATIONS RECESS TO NEWHALL REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES April 8,1997 NEW BUSINESS NRDA 1. [ ] Staff PRELIMINARY REPORT AND THE DRAFT REDEVELOPMENT PLAN - RESOLUTION NO. RDA 97-2 - [ ] Speakers A resolution of the Redevelopment Agency authorizing the Executive Director to transmit the Preliminary Report, and the [ ] Motion Draft Redevelopment Plan, to the taxing agencies when they become complete. RECOMMENDED ACTION. Adopt [ ] Discussion Resolution No. 97-2 of the Newhall Redevelopment Agency authorizing the Executive Director to transmit to the affected [ ] Vote taxing agencies the Preliminary Report, and the Draft Redevelopment Plan, for the Newhall Redevelopment Project. ADJOURN NEWHALL REDEVELOPMENT AGENCY RECONVENE REGULAR CITY COUNCIL MEETING CONSENTCALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of theagenda. [ ] Motion 1. WEST NEWHALL IMPROVEMENT, PHASE I - PROJECT NO. 72014 - PROJECT ACCEPTANCE - This project installed [ ] Vote curb, gutter, and sidewalk, and reconstructed streets in the West Newhall area. The limits for Phase I of this project include 15th Street from Newhall Avenue to San Fernando Road, and Walnut Street from 14th Street to 15th Street. RECOMMENDED ACTION: Accept the work performed by Excel Paving Company on the West Newhall Improvements, Phase I - Project No. 72014 and direct the City Clerk to file the Notice of Completion. Direct staff to release the ten percent retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. [ ] Motion 3. BOUQUET CANYON TRAILS INTERSECTION IMPROVEMENTS - PROJECT NO. 80003 - PROJECT [ ] Vote ACCEPTANCE - This project involves construction of new - sidewalk, crosswalk, drainage, and signal improvements to improve pedestrian accessibility from the intersection at Bouquet Canyon Road and Cinema Drive to the transit stop to the north, and to improve commuter transit routes to the Santa Clarita intermodal transit station. RECOMMENDED ACTION: Accept the work performed by Excel Paving Company for the Bouquet Canyon Trails Intersection Improvements, Project No. 80003 and direct the City Clerk to file the Notice of Completion for the project. Direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no Stop Notices as provided by law have been filed. Approve $25,000 transfer from Account No. 80003454-8001, Bouquet Canyon Trails Intersection Improvements, to Account No. 80001454-800, Santa Clara River Trail -Phase III. [ ] Motion 4. MAGIC MOUNTAIN PARKWAY MEDIAN LANDSCAPING PROJECT NO. 11003 - ADVERTISE FOR BIDS - This project [ ] Vote will install landscaping, irrigation, and stamped concrete in the existing median on Magic Mountain Parkway between Valencia Boulevard and San Fernando Road. RECOMMENDED ACTION: Approve the plans and specifications for Magic Mountain Parkway Median Landscaping, Project No. 11003, and authorize the advertising for bids. [ l Motion [ ] Vote 5. PHASE III OF THE STORMWATER MANAGEMENT PLAN INCLUDING AUTOMATED MAPPING - Approve the scope of work and authorize the. third phase of the consultant contract for Phase III of the Stormwater Management Plan and the Automated Mapping System. The proposed scope of work for Phase III includes additional work on the Automated Mapping System and hydraulic modeling for compliance with the new permit issued in July 1996. Funds for this purpose in the amount of 4397,225 have been appropriated in Account Nos. 4510-8001 and 4510-8068. RECOMMENDED ACTION: Direct the City Manager to execute the contract with Woodward -Clyde Consultants in the amount of $397,225 for Phase III of the Stormwater Management Plan including the Automated Mapping System. [ ] Motion 6. TRANSFER OF JURISDICTION OF MAINTENANCE LANDSCAPE DISTRICT ZONE NOS. 2 (OLD ORCHARD), [ ] Vote 3 (VALENCIA HILLS), 4 (VALENCIA MEADOWS), AND 5 (LA QUESTA) FROM THE COUNTY OF LOS ANGELES INTO THE CITY OF SANTA CLARITA - RESOLUTION NO. 97-41 - This resolution establishes the transfer of Landscape Maintenance District Zone Nos. 2, 3, 4, and 5 from the County's jurisdiction into the City of Santa Clarita's District No. 1. Upon adoption of the resolution by the City, the County must adopt the resolution. The City will then assume responsibility for these districts upon completion of a turnover process with the County, as outlined in the Resolution. RECOMMENDED ACTION: Adopt Resolution No. 97-41, establishing the transfer of Landscape Maintenance District Zone Nos. 2,3,4, and 5 into the City of Santa Clarita's District No. 1. [ ]' Motion 7. TRANSFER OF STORM DRAINS TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD) - [ ] Vote TRACT NOS. 34181,38834, 38837, 38839, 38840, 38005, 43165, 43167, AND 40160, PRIVATE DRAIN NO. 1610, UNIT II - RESOLUTION NO. 97-45 - This is a resolution to authorize the transfer of Private Drain No. 1610, Unit II to the Los Angeles County Flood Control. District, (LACFCD) and to request LACFCD to accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. RECOMMENDED ACTION: Adopt Resolution No. 97-45 for the transfer and conveyance of the storm drain improvements to the LACFCD for purposes of operation, maintenance, repair and improvements; and direct the City Clerk to transmit a copy of this report indicating the date and action taken, and three certified copies of the adopted Resolution to Mr. Steve Dunn at the County of Los Angeles. 4 [ ] Motion 8. TRANSFER OF STORM DRAINS TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT- (LACFCD) - [ ] Vote TRACT NOS. 43129 AND 36686, PRIVATE DRAIN NO. 1871, UNITS I AND II - RESOLUTION. NO. 9740 - This is a resolution to authorize the transfer of Private Drain No. 1871, Units I and II, to the Los Angeles County Flood Control District, (LACFCD) and to request LACFCD to accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. RECOMMENDED ACTION: Adopt Resolution No. 97-40 for the transfer and conveyance of the storm drain improvements to the LACFCD for purposes of operation, maintenance, repair and improvements; and direct City Clerk to transmit a copy of this report indicating the date and action taken, and three certified copies of the adopted Resolution to Mr. Steve Dunn at the County of Los Angeles. [ ] Motion 9. TRACT MAP NO. 45979-02 - APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - [ ] Vote Tentative Tract Map No. 45979 was approved by the Planning Commission on March 6, 1990, by Resolution No. P90-11. The property is located on the northeast side of Alderbrook Drive at Pinksand Road. The property consists of 10 acres and is being subdivided into 16 lots. The property will be used for single- family residential units. Tract No. 45979-02 is the second phase of the tentative tract and records five of the ultimate 16 approved lots. Tract No. 45979-01 was approved by Council on February 27, 1996, and recorded the first six lots. Five lots remain to be recorded under the final phase of the tract. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the fact sheet. The map has been checked to the satisfaction of the City Engineer. RECOMMENDED ACTION: Approve the map; accept the offers of dedication; make findings; instruct the City Treasurer to endorse. the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate. 5 [ I Motion 10. SIERRA HIGHWAY AND BOUQUET/SECO CANYON ROADS TRAFFIC SIGNAL IMPROVEMENTS - PROJECT [ I Vote NOS. 95-051 AND 95-052 - BID AWARD - On November 12, 1997, Council authorized the advertisement of Project Nos. 95- 051 and 95-052. These projects involve hardware interconnect installations along Sierra Highway from San Fernando Road to Placerita Canyon Road, and from Rainbow Glen Drive to Soledad Canyon Road; along Bouquet Canyon Road from Magic Mountain Parkway to Plum Canyon Road; and along Seco Canyon Road from Bouquet Canyon Road to Copperhill Drive. RECOMMENDED ACTION: Approve the award of the contract for the Sierra Highway and Bouquet/Seco Canyon Roads Traffic Signal Interconnect Improvements Project to TDS Engineering in the amount of $569,558.84, and authorize a 15% contingency expenditure should any change orders to the contract become necessary. Authorize the City Manager or his designee to approve all documents relating to this contract. [] Motion 11. RENEWAL OF STAFFING COST SHARING FOR SAN FERNANDO VALLEY/NORTH COUNTY MTA CORRIDOR [ ] Vote CITIES - Request by the Metropolitan Transportation Authority to renew our existing cost sharing agreement to fund a staff liaison between the San Fernando Valley/North County Corridor Cities and the MTA. RECOMMENDED ACTION: Direct the City Manager to execute the renewal of the 1997 Corridor Staffing Cost Sharing Agreement. [ I Motion 12. REQUEST FOR TRANSFER OF FUNDS FOR LEGAL SERVICES PERFORMED BY MCCUTCHEN, DOYLE, [ ] Vote BROWN & ENERSEN, LLP, REGARDING TESORO DEL VALLE, AND APPROVAL TO ENTER INTO A CONTRACT FOR REMAINING REQUIRED SERVICES - A reimbursement of funds to the Planning Division's Professional Services account for the payment of legal services provided by McCutchen, Doyle, Brown & Enersen, LLP, and authorization for the City Manager or designee to enter into a contract for the remaining services to be provided by the legal firm in tracking the Tesoro Del Valle project. RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a contract with McCutchen, Doyle, Brown & Enersen, LLP, for the remaining legal services to be provided and appropriate $75,000 to Account No. 3100-8110 (Professional Services) from the City Council Contingency Account No. 1240-7401 for legal services provided by the firm between November 1996 and June 1997. [ ] Motion 13. SOLEDAD CANYON ROAD MEDIAN LANDSCAPING PROJECT NO. 99-059 - BID AWARD - This project consists of [ ] Vote median landscaping on Soledad Canyon Road between Whites Canyon Road and Langside Avenue. An extension of the project limits to Crossglade Avenue and Rainbow Glen Drive is proposed. RECOMMENDED ACTION: Adopt the plans and specifications for Project No. 99-059. Award a contract to the low bidder, Terra - Cal Construction, in the amount of $332,252.58. Authorize construction inspection expenditures through Willdan Associates not to exceed $55,000. Authorize the City Manager or his designee to approve all documents relating to these contracts. Authorize staff to negotiate the additional work described in the body of the report, and authorize an appropriation of $365,000 to Project 99-059 Account No. 10001455. [ ] Motion 14. PURCHASE OF ONE REPLACEMENT BUS AND ONE EXPANSION BUS FOR LOCAL SERVICE - On February 6, [ ] Vote 1997 an electrical fire destroyed the engine on a bus used for local bus service. It was determined the bus was not repairable. With the $33,387.50 received from the insurance company, ATC/Vancom, the bus service contractor, and City staff have evaluated available used buses as replacement. Staff is proposing to acquire two 35 foot 1981 Gillig Phantoms, one for replacement of the original bus and one for fleet expansion, at a total cost of $33,000. RECOMMENDED ACTION: Approve and authorize staff to purchase one 35 foot Gillig Phantom for replacement of a bus removed from service and one 35 foot Gillig Phantom for fleet expansion from Transit Sales International for $33,000, and appropriate $33,000 to Account No, 5400-8610 for the purchase of the buses. [ ] Motion 15. SELECTION OF PRIMARY BANK TO PROVIDE CITY'S BANKING SERVICES - RESOLUTION NO. 97-50 - The City [ ] Vote is currently utilizing TransWorld Bank as its primary bank. In order to ensure that the City was receiving the highest quality banking services, a Request for Proposal (RFP) for Banking Services was issued on January 28, 1997. RECOMMENDED ACTION: Awardcontract for banking services to Valencia National Bank effective June 1, 1997, for a period of three (3) years, with an option to renew for two (2) additional years. Authorize the City Manager to negotiate the terms of the Banking Services and Agreement and to sign all documents, subject to City Attorney approval. Adopt Resolution No. 97-50 authorizing daylight overdraft. 7 [ 1 Motion 16. SELECTION OF BANK TO PROVIDE INVESTMENT CUSTODIAIJSAFEKEEPING SERVICES TO THE CITY - [ ] Vote The City is currently utilizing Bank of America for safekeeping of the City's investments. Due to recent changes in the legislation, it was necessary for the City to select a new bank to provide custodial/safekeeping services. Therefore, a Request for Proposal (RFP) for Investment Safekeeping Services was issued on January 28, 1997. RECOMMENDED ACTION: Award contract for investment custodial/safekeeping services to Union Bank of California effective July 1, 1997, for three (3) years, with an option to renew for two (2) additional years. Authorize the City Manager to negotiate the terms of the Custody Agreement and to sign all documents, subject to City Attorney approval. [ ] Motion 17. CONTRACT FOR PROFESSIONAL CONSULTING SERVICES - Signature Software's contract expires April 30, [ ] Vote 1997. A need still exists in Information Resources to retain the temporary services of a consultant for a period up to four months. This contract will provide ongoing technological assistance in maintaining the City's current computer systems while a recruitment for a permanent Information Resources Manager is conducted. Due to their prior experience in working with the City's computer system, staff would like to continue to use Signature Software as a consultant to work directly with Information Resources during this period in an amount not to exceed $33,000. Funds are available in the `96297 budget in Account No. 2310-8110 for May and June. Funds for July and August are included in the proposed `97-'98 budget in Account No. 2310-8110. RECOMMENDED ACTION: Approve contract for professional consulting services with Signature Software for a period of four months, in an amount not to exceed $33,000, plus a 15% contingency from Account No. 2310-8110. Authorize the City Manager to sign all documents related to this contract. [ ] Motion 18. ESTABLISHMENT OF NORTHBRIDGE AND SECO CANYON LANDSCAPE MAINTENANCE DISTRICT [ ] Vote ACCOUNTS AND BUDGETS FY 1996-97 - Upon completion of the Northbridge and Seco Canyon annexations, Landscape Maintenance Districts #46, 23, 23A and 23B are automatically excluded from the county's district and transferred to the jurisdiction of the City. At the April 8, 1997 Council meeting, City Council directed staff to proceed with the transfer of jurisdiction for these districts. As part of that process it is necessary to establish new account numbers and appropriate funds to track revenues and expenditures related to those districts for the remainder of the fiscal year. RECOMMENDED ACTION: Approve establishment of accounts and appropriate funds as follows: District Revenue# Amount Expenditure # Amount #T23 401-6186 $25,000 43575-8001 $25,000 #T23A 401-6187 $25,000 43576-8001 $25,000 #T23B 401-6188 $25,000 43577-8001 $25,000 #T46 401-6189 $25,000 43578-8001 $25,000 [ ] Motion 19. CHECK REGISTER NOS. 13 AND 14 - RESOLUTION NO. 97-42 - This resolution approves and ratifies payment the [ ] Vote demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-42. PUBLIC HEARING 20. PROTEST HEARING: DETERMINE IF SUFFICIENT [ ] Open PROTEST EXISTS AND MAKE FINDINGS ON WRITTEN Hearing PROTEST AND APPROVE AND ORDER ANNEXATION NO. 1990-11(A) (VISTA DEL CANON) - RESOLUTION NO. [ ] City Clerk 97-43 - A resolution to be adopted by the City Council to approve findings on written protests and to approve and order Annexation [ ] Staff No. 1990-11(A) (Vista Del Canon). The annexation consists of a 362 -unit condominium development located on approximately 22 [ ] Speakers acres in Newhall, southeast of Sierra Highway, southwest of Via Princessa, and south of Vista Del Canon Drive. [ ] Motion RECOMMENDED ACTION. Accept public testimony, close the public hearing and the protest period, and adopt Resolution No. [ ] Discussion 97-43, or if the hearing results in a sufficient number of written protests, continue the hearing to a date certain to take [ ] Vote appropriate action. 0 10 UNFINISHED BUSINESS [] Staff 21. MOBILEHOME RELOCATION IMPACT ORDINANCE - [ ] Speakers ORDINANCE NO. 97.6 - The City Council conducted a Public Hearing on Ordinance No. 97-6 at its meeting of April 8, 1997. [ ] Motion The Council waived further reading of the Ordinance and passed it to a second reading. RECOMMENDED ACTION: Waive [ ] Discussion further reading and adopt Ordinance No. 97-6. [ ] Vote 22. STATUS REPORT #1 ON SANTA CLARITA TRANSIT [ ] Staff COMMUTER EXPRESS SERVICES ISSUES - Staffhas made a commitment to the City Council and the public that we will [ ] Speakers present a status report on all of the items pertaining to commuter bus service at each City Council meeting. RECOMMENDED [ ] Motion ACTION: Receive and discuss update information. [ ] Discussion [ ] Vote [ ] Staff 23. ORDINANCE NO. 97-7 - ROLL -OFF BIN SERVICE - At the April 8, 1997 meeting, the Council tabled Ordinance No. 97-7 on [ ] Speakers Licensing temporary refuse roll -off bin service to April 22, 1997. Staff is still researching the City Council's request . for [ ] Motion information and will be prepared to respond at the regular City Council meeting of May 13,1997. RECOMMENDED ACTION: [ ] Discussion Receive and file. [ ] Vote NEW BUSINESS [] Staff 24. AMENDMENTS TO THE MANUFACTURED HOME PARK [ ] Speakers RENT STABILIZATION ORDINANCE - ORDINANCE NO. 97-8 The consideration of an ordinance amending the current [ ] Motion manufactured home park rent stabilization ordinance to address vacancy control and minor clarification amendments. [ ] Discussion RECOMMENDED ACTION: Receive public testimony, introduce Ordinance No. 97-8, waive further reading and pass to [ ] Vote second reading. 10 [ ] Staff 25. WHITES CANYON ROAD/STEINWAY STREET - FOUR- WAY STOP INSTALLATION - RESOLUTION NO. 9748 - To [ ] Speakers install a four-way stop control at the intersection of Whites Canyon Road/Steinway Street before the opening of the Plum [ ] Motion Canyon Road/Whites Canyon Road connection. RECOMMENDED ACTION: Adopt Resolution No. 97-48, [ ] Discussion establishing a four-way stop control at the intersection of Whites Canyon Road/Steinway Street. [ ] Vote [ ] Staff 26. CITY MANAGER AND CITY ATTORNEY PERFORMANCE EVALUATIONS - The City Council conducts performance [ ] Speakers evaluations for the City Manager and the City Attorney. The evaluation meeting would be a closed session, special meeting of [ ] Motion the City Council. RECOMMENDED ACTION: Select a date and time to conduct performance evaluations for the City (] Discussion Manager and City Attorney. [ ] Vote [ ] Staff 27. CDBG SUPPLEMENTAL APPROPRIATION: HOME PROGRAM - Following the January 17, 1994 Northridge [ ] Speakers Earthquake, Santa Clarita created the HOME Program that assists eligible homeowners with the repair of their earthquake [ ] Motion damaged single family homes. Ms. Joyce Berset, a HOME Program loan recipient, has requested that the City accept [ ] Discussion $19,000 as payment in full on her loan. RECOMMENDED ACTION: Approve option #4, accept the amount of $19,000 as [ ] Vote payment in full on the Second Note held on the property by the City, and allow the sale of property owner's home to proceed. (] Staff 28. PRINCESS CRUISES BUSINESS TAX AGREEMENT - Princess Cruises, the largest cruise company on the West Coast, [ ] Speakers is considering relocating a major part of their operations to Santa Clarita. Although the City does not now have a business tax, [ ] Motion Princess Cruises would like the City Council to take an action that would provide assurance, to the extent legally possible, that [ ] Discussion the City would not impose a business gross receipts tax on Princess Cruises over the next 15 years. RECOMMENDED [ ] Vote ACTION: Approve in concept, that it would not establish a business gross receipts tax on Princess Cruises or other similar businesses, and direct staff to determine and advise the City Council as to the enforceability of this request. Further, that staff present appropriate documentation for implementation of this agreement, if legally feasible. 11 12 COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with Real Property negotiator - Government Code Section 54956.8 - Property Address: 26407 N. Golden Valley Rd., Santa Clarita, CA 91350 Conference with legal counsel - Government Code Section 54956.9(c) regarding potential litigation. ADJOURNMENT City Council Adjourned Meeting - April 24, 1997 - 6:30 p.m. - City Council Chambers, 1st Floor - 23920 Valencia Blvd., Santa Clarita, CA 12