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Home My WebLink About1997-06-10 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING • 6:30 p.m. June 10, 1997 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business [4/ K a OA . z � CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, after which time the red light on the Council dais will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4185. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session iso en to the public. [4/ K a OA . z � Public Participation This time has been set aside for the public toaddressthe City Council on items that are not on the agenda. Those items will not be acted upon by Council at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed per person will be Q �- U CO C. C"-�- 2 INVOCATION- HIajic —'U'L CALL TO ORDER 1, (D ROLL CALL Boyer Darcy ✓ Heidt'HIajic ✓ Smyth' FLAG SALUTE 9/0 APPROVAL OF AGENDA -Q-1) a3 -t--f'' //Q 11, 13, ISS Boyer 1 Darcy Heidt HIajic i Smyth J APPROVAL OF MINUTES May 27, 1997 Q O Boyer _ Darcy _ Heidt _ HIajic _ Smyth AWARDS/RECOGNITIONS Nate Golter /"Older Americans Month" Proclamation Canyon High School Teacher, Ed Chaidez and students of the REAP Program L� Outstanding Sponsor of the Cowboy Poetry and Music Festival - The Veluzat Family PRESENTATIONS 4 J ti aD g~� � �a RECESS TO NEWHALL REDEVELOPMENT AGENCY ' 7 02.3 CALL TO ORDER Boyer `"- Darcy J Heidt _ HIajic r Smyth PUBLIC PARTICIPATION APPROVAL OF MINUTES / D April 22, 1997 Boyer _ Darcy _ Heidt _ HIajic _ Smyth CONSENT CALENDAR 1 ,u- NEWHALL REDEVELOPMENT AGENCY All matters listed under the Consent Calendar will be enacted by one o motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion NRDA L RESOLUTION NO. RDA 97-5 - Resolution of the [ ] Vote Redevelopment Agency consenting to a Joint Public Hearing with / Q respect to the Redevelopment Plan and the Environmental f� Impact Report for the Newhall Redevelopment Project. RlffO ACT N. Ad t Resolution No. RDA 97-5. [ ] Motion NRDA 2. RESOLUTION NO. RDA 97-7 - Adopting rules governing [ ] Vote participation and preferences by owners, operators of businesses ��a w&. and tenants and a relocation method for . the Newhall Redevelopment Project. RECODIlVIENDED ACTION: Adopt Resolution No. RDA 97-7. ] Motion.a ADJOURN NEWHALL REDEVELOPMENT AGENCY Vote RECONVENE REGULAR CITY COUNCIL MEETING J ti aD g~� � �a K /I 164�V 6 CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of theagenda. (] Motion 1. RESOLUTION NO. 97-73 - Resolution of the City Council consenting to a Joint Public Hearing with respect to -the [ ] Vote Redevelopment Plan and the Environmental Impact Report for the Newhall Redevelopment Project. RECOMMENDED ACTION: Adopt Resolution No. 97-73. [ ] Motion 2. RENEWAL OF CITY CDBG SUBRECIPIENT CONTRACTS Santa Clarita's Community Development Block Grant (CDBG) [ ] Vote Program provides a wide range of services to residents through agencies and subrecipients that are contracted for by the City. Current City contracts with these subrecipients are due to expire at the end of Fiscal Year 1996/97, and require renewal by the City Council to ensure that services are continued without any interruption to our residents. RECOMMENDED ACTION: Approve the City's CDBG Subrecipient Contracts for Program Year 1997-98 and direct staff to take the necessary actions needed to re -authorize these contracts to provide services for Santa Clarita residents. 6 [ ] Motion 3. AUTHORIZATION TO INCREASE THE AMOUNT OF THE PROFESSIONAL SERVICES CONTRACT WITH IMPACT [ ] Vote SCIENCES TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE NORTH VALENCIA ANNEXATION PROJECT (MASTER CASE NO. 95-242, MASTER CASE NO. 97-063) - City staff is seeking approval to increase the amount of the contract with Impact Sciences to rewrite the EIR for the proposed North Valencia Annexation project for the area located south of Newhall Ranch Road, east of Avenue Anza, north of Magic Mountain Parkway and the Auto Center and west of Valencia Blvd. and Bouquet Canyon Road adjacent to the City boundary. The applicant; Valencia Company, would pay the cost of the EIR preparation while City staff would administer the contract. RECOMMENDED ACTION: Authorize the City Manager or designee to increase the existing contract with Impact Sciences by $120,050 for a total contract amount not to exceed $215,050. Funds will be available in Account No. 501-2363. [ ] Motion 4. SOUTH FORK RIVER TRAIL PHASE III REQUEST TO ADVERTISE FOR BIDS - Request authorization to bid South [ ] Vote Fork Trail Phase III project which extends from the existing trail terminus at the vacated Newhall Avenue westerly to the Orchard Village Road bridge. RECOMMENDED ACTION: Authorize staff to issue a Notice Inviting Bids for the South Fork Trail Phase III Project. [ ] Motion 5. RENEWAL OF GOLDEN BEAR. ARBORISTS, INC. TREE TRIMMING CONTRACT - Golden Bear Arborists, Inc. is [ ] Vote currently concluding the first year of a four-year renewable tree trimming contract with the City of Santa Clarita. Golden Bear Arborists, Inc. has provided the City with exceptional service over the past year. RECOMMENDED ACTION: Subject to City Council adoption of the 1997/98 budget, approve renewal of Tree Trim Contract PR -96-97-045 for Fiscal Year 1997/98 in the amount of $262,760, and authorize the City Manager to sign all documents pertaining to the renewal of said contract. [ ] Motion 6. RENEWAL OF GOLDEN BEAR ARBORISTS, INC., WEED, PEST, AND DISEASE CONTROL CONTRACT - Golden Bear [ ] Vote Arborist, Inc. is currently concluding the second year of a four- year renewable weed, pest, and disease control contract with the City of Santa Clarita. Golden Bear Arborists, Inc. has provided the City with exceptional service over the past two years. RECOMMENDED ACTION: Subject to City Council approval of the 1997/98 budget, approve renewal of Weed, Pest, and Disease Control Contract No. PR -95-96-043 for Fiscal Year 1997/98 in the amount of $62,000 and authorize the City Manager to sign all documents pertaining to the renewal of said contract. n [ ] Motion 7. CDBG SUPPLEMENTAL PROJECT - PHASE I - PROJECT NO. 57-06 - PROJECT ACCEPTANCE - This project repaired [ ] Vote street improvements damaged in the 1994 earthquake. The work involved reconstruction of curb, gutter, sidewalks, pedestrian access ramps, cross gutters, and asphalt pavement. The repair efforts were mainly performed in the community of Canyon Country. RECOMMENDED ACTION: Accept the work performed by R.C. Becker & Son, Inc. On CDBG Supplemental Project No. 57-06 - Phase I and direct the City Clerk to file the Notice of Completion. Direct staff to release the 5 percent retention 35 days after the Notice of Completion is recorded, provided no Stop Notices as provided by law have been filed. [ ] Motion 8. MAGIC MOUNTAIN PARKWAY MEDIAN LANDSCAPING - PROJECT NO. 11003 - APPROVAL OF MAINTENANCE [ ] Vote AGREEMENT - In order to construct this project within the right-of-way owned and controlled by the California Department of Transportation, the City must obtain an encroachment permit from Caltrans. As a condition of issuing this permit, the City must enter into a Maintenance Agreement with Caltrans, in which the City accepts responsibility for ongoing maintenance of the improvements constructed by the project. RECOMMENDED ACTION: Authorize the City Manager. to enter into a Maintenance Agreement with Caltrans, in connection with Permit No. 797-NLC-0175. [ i Motion [ l Vote 9. SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. 1 DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR ZONE NOS. 23 AND 46 WITHIN THE MOUNTAIN VIEW/SECO CANYON AND NORTHBRIDGE ANNEXATIONS - RESOLUTION NO. 97-66 This item is a resolution which orders the preparation of an Engineer's Report for the Mountain View/Seco Canyon and Northbridge Landscape Maintenance Zones of District No. 1 for Fiscal Year 1997/98. It includes the preliminary approval of the Engineer's Report which is on file with the City Clerk, the Resolution of Intention, and the recommended assessments for each zone. The report redesignates the zone numbers as Zone Nos. 23 and 46 within the Santa Clarita Landscape Maintenance District No. 1. The resolution also sets the public hearing on the District for July 8, 1997. RECOMMENDED ACTION: Adopt Resolution No. 97-66 preliminarily approving the Engineer's Report, initiating proceedings with regard to Santa Clarita Landscape Maintenance District No. 1, Zone Nos. 23 and 46 for Fiscal Year 1997-98, declaring the City's intent to levy and collect annual assessments.for LMD No. 1, and setting a public hearing for July 8, 1997. Motion 10. SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. 1 DECLARING INTENTION TO LEVY Vote ANNUAL ASSESSMENTS FOR ZONE NOS. T2 (OLD ORCHARD), T3 (VALENCIA HILLS), T4 (VALENCIA MEADOWS), AND T5 (LA QUESTA) - RESOLUTION NO. 97- 69 - This item is a resolution which orders the preparation of an Engineer's Report for Zone Nos. T2, T3, T4 and T5 of District No. 1 for Fiscal Year 1997-98. It includes the preliminary approval of the Engineer's Report which is on file with the City Clerk, the Resolution of Intention, and the recommended assessments for each zone. The report redesignates the zone numbers as Zone Nos T2, T3, T4, and T5 within the Santa Clarita Landscape Maintenance District No. 1. The resolution also sets the public hearing on the District for July 8, 1997. RECOMMENDED ACTION: Adopt Resolution No. 97-69 preliminarily approving the Engineer's Report, initiating proceedings with regard to Santa Clarita Landscape Maintenance District No. 1, Zone Nos. T2, T3, T4, and T5 for Fiscal Year 1997-98, declaring the City's intent to levy and collect annual assessments for LMD No. 1, and setting a public hearing for July 8, 1997. 10 ii. [ 1 Motion 11. WEST NEWHALL IMPROVEMENTS, PHASE II -PROJECT NO. 72034 - BID AWARD - The West Newhall Improvement [ ] Vote.�t' Project will install curb, gutter, and sidewalk, and reconstruct streets in the West Newhall area. The limits of Phase II include j Walnut Street from 14th Street to Lyons Avenue, and 11th Street and 13th- Street from Newhall Avenue to Walnut Street. d RECOMMENDED ACTION: Approve the award of the contract for the West Newhall Improvements, Phase II, Project No. 72034, to Padilla Paving Company in the amount of $418,041.55, and authorize a ten percent contingency. Authorize the City Manager or his designee to approve all documents relating to this contract. n - � CC..`�UUl1SS��.rr�F � [ ] Motion 12. AWARD OF THE CONTRACT FOR THE FIRST FLOOR CITY HALL REMODEL PROJECT - GS -96-97.13 - On [ ] Vote December 10, 1996 the City Council approved a plan to relocate some City offices to improve access .for citizens seeking City permits, building inspection, personnel and community services. On March 11, 1997 the City Council approved the plans and specifications and authorized advertising the invitation to bid. The bids were opened by the City Clerk on May 15, 1997. Hamilton Construction Company was considered the low bidder. RECOMMENDED ACTION: Approve the award of the contract for the City Hall first floor remodel project to Hamilton 0(v Construction Company in the amount of $301,755 and authorize A% for contingencies. The funds were budgeted in fiscal year 96/97 in Account No. 2410-8640. Authorize the City Manager or his designee to approve all documents or change orders relating to this contract. _.___ �ri Y" tL a 4 ;?6_0/ DDO [ 1 Motion 13. RESOLUTION TO WAIVE PURCHASING POLICY; AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE A [1 Vote CONTRACT FOR THE MANUFACTURE OF SEVEN TRANSIT BUSES - RESOLUTION NO. 97-72 - The City has assumed an existing capital grant in the amount of $1,498,000 for the purchase of additional buses. In accordance with the terms _t0 n-„ 0 of that agreement, the grant funds must be obligated by June 30, 9'f g ( 1997. Normal process to acquire new -Transit vehicles would require at least three months of competitive procurement, and final delivery dates as distant as 18 months from award of contract. Without sufficient time to conduct a normal process, staff has conducted a non-competitive search of bus manufacturers, and an appropriate manufacturer offering delivery by January 10, 1998 has been identified. RECOMMENDED ACTION: Adopt Resolution No. 97-72, and authorize the City Manager to negotiate a contract for the manufacture of seven transit buses with the Gillig Corporation, upon approval by the City Attorney. 1 [ 1 Motion 14. SISTER CITY - The Santa Clarita Valley International Program has been actively pursuing formation of sister city relationships. [ 1 Vote The local Filipino community has expressed interest in working through this program to secure a sister city relationship between Santa CIarita and a community in the Philippines. RECOMMENDED ACTION: Authorize the Mayor to sign a letter to the Mayor of Pasay City, Phillippines, inviting a delegation to visit Santa CIarita in conjunction with the Sister Cities International Conference to be held in San Diego, California, during the period of July 29 through August 2, 1997. I J� 4/ 1< C 12 S [ 1 Motion 15. APPLICATION FOR STATE/LOCAL TRANSPORTATION PARTNERSHIP PROJECTS - CYCLE 9 - RESOLUTION [ ] Vote n I NO. 97-71 - Caltrans is currently accepting project applications v for Cycle 9 of the State -Local Transportation Partnership JQ.�r �5 Program (SLTPP), a state sponsored program designed to encourage local agencies to support roadway improvements with funds other than gas tax or developer contributions. Eligible projects must be locally constructed on a local road, a State highway, or an exclusive mass transit guideway. Only contract and construction engineering costs are eligible for reimbursement under this program. It is expected that Cycle 9 reimbursements will be between 3.5 and 19 percent of the actual project contract costs. RECOMMENDED ACTION: Adopt Resolution No. 97-71, and authorize the City Engineer to submit these projects to Caltrans for consideration. (] Motion 16. -CHECK REGISTER NOS: 20 AND 21- RESOLUTION NO. 97-68 - This resolution approves and ratifies payment the [ ] Vote demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-68. r 5- 0 14-. �,� cs� -P''" tx D 13 PUBLIC HEARING [ ] Open Hearing 17. 1997/98' BUDGET AND CAPITAL IMPROVEMENT PROGRAM - This item is on the agenda to conduct the formal [ ] City Clerk public hearing on the proposed 1997/98 operating budget and the five year Capital Improvement Program. RECOMMENDED [ I Staff ACTION: Conduct the public hearing on the 1997/98 operating budget, five year CIP and the NPDES Storm Water Utility and [ ] Speakers schedule the budget for adoption at the June 24, 1997 meeting of the City Council. [ ] Motion f [ ] Discussion Boyer 3 Darcy =1 Heidt —L HIajic Smyth J 7L ,341 1 It r -34 �"t1v � StL X0 5 az!t-s— J; wP". UNFINISHED BUSINESS [ ] Staff 18. AMENDMENTS TO THE CITY'S UNIFIED DEVELOPMENT CODE AND SANTA CLARITA [ ] Speakers MUNICIPAL CODE RELATED TO ADULT BUSINESSES, TATTOO PARLORS, AND PAWN SHOPS - ORDINANCE [ l 'Motion NOS. 97-1 AND 97-9 - Second reading for two ordinances amending the regulations and standards of the Unified [ ] Discussion Development Code and Santa Clarita Municipal Code regarding adult businesses, tattoo parlors, and pawn shops. [ ] Vote RECOMMENDED ACTION: Waive further reading and adopt Ordinance Nos. 97-1 and 97-9. Boyer � Darcy . Heidt L( Klajic Smyth C6 f is KID11,1A [ ] Staff 19. ACQUISITION OF PROPERTYAT 26407 NORTH GOLDEN VALLEY ROAD FOR RECREATION USE - Purchase of [ 1 Speakers approximately 20 acres of property including 3 warehouse structures of roughly 21,000 square feet each a acres of [ ] Motion roughly graded land for a purchase price of $3,080.000, Property to be used for recreational purposes. RECOMMENDED [ ] Discussion ACTION: Authorize the acquisition of &a --Merle. Norman property for $3,080,000, located at 26407 North Golden Valley [ ] Vote Road in Santa Clarita, subject to all terms and conditions C contained in the purchase agreement dated June 2, 1997 and authorize the City Manager to execute all documents necessary e, in the ee acquisition of this property. Boyer l Darcy J— Heidt-5L HIajic Smyth tj 41D � Y-� _ "L"o d�� get 16�,� ""� [ 1 Staff 20. AWARD OF STREET SWEEPING CONTRACT - The City's current street sweeping contract will expire on June 30, 1997. A [ ] Speakers Request for Proposal process has been administered to select a qualified company. Based on an extensive evaluation process, [ ] Motion California Street Maintenance and R.F. Dickson Company were identified as the two most qualified contractors. There are three [] Discussion alternatives regarding the sweeping frequency of residential areas, "A": weekly, `B": bi-weekly, and "C": weekly during the [ ] Vote peak debris season, and bi-weekly the rest of the year. Increases in the scope of work include the addition of the City's Trail System and all City owned parking lots with more than twenty- five spaces. RECOMMENDED ACTION: Staffrecommends the City Council choose option "C", and award the contract to R.F. Dickson Company. Authorize the City Manager to negotiate and execute a three year contract, effective July 1, 1997. The contract shall be in the amount of the alternative chosen by the City Council. Approve the appropriate amount from expenditure Account No. 4520-8059 for the sweeping of residential streets, major streets, medians, and Industrial Center streets. Approve the appropriate amount from expenditure Account No. 5100-8001 for the sweeping of trails and all City owned parking lots with more than twenty-five spaces. � r � Boyer .� Darcy �( Heidt HIajic Smyth 5 cF 5 [ 1 Staff 21. FLOODPLAIN MANAGEMENT - ORDINANCE NO. 97-67 - RESOLUTION NO. 97-11 - Ordinance No. 97-11, the City [ ] Speakers Floodplain Management Ordinance, will regulate development within the City's floodplains. It will replace the two current [ ] Motion Floodplain Management Ordinances, Nos. 88-19 and 88-32. Ordinance No. 88-19, which is known as the City of Santa Clarita [ ] Discussion Floodplain Management Ordinance, was adopted as an urgency measure in April, 1988 and included federal floodplain [ ] Vote management regulations. Ordinance No. 88-32, which also regulates development in the floodplains, was adopted in July, 1988. RECOMMENDED ACTION. Adopt Resolution No. 97-67 which approves the Negative Declaration, and introduce Ordinance No. 97-11 which upon adoption, will amend the Santa Clarita Municipal Code and repeal Ordinance Nos. 88-19 and 88- 32. Waive further reading, and pass to second reading, Ordinance No. 97-11. Boyer Darcy c�- Heidt 2) HIajic � Smyth 17 L C-0 6 3 , AQ /J ^ M 0 610 18 [ ] Staff 22. STATUS REPORT #11 ON LA COUNTY LANDFILL ISSUES AND THE PROPOSED ELSMERE CANYON LANDFILL IN [ ] Speakers THE SCV - To keep the City Council and the general public informed on these issues, the City Manager presents a status [ ] Motion report once each month at a regularly scheduled City Council meeting. The Council received an up to date presentation on the [ ] Discussion County Siting Element, the draft Report on the UCLA Summit and other issues on June 3, 1997 at the City Council Study [ ] Vote Session. RECOMMENDED ACTION. Staff recommends that the monthly report for June be deferred to the City Council's regularly scheduled meeting on July 8, 1997. Cti Boyer _ Darcy _ Heidt IUajic Smyth 19 COMMITTEE REPORTS (Council) Flo D � 4 b S P-14 _' 20 11 COUNCILMEMBER.COMMENTS �l Q p i� 4 4AO sa- 22 '6/0 9: S5 F�-1 23 CLOSED SESSION 1. Conference with real property negotiator - Government Code Section 54956.8 Property Location: 1.45 acres generally located west of McBean Parkway and north of Valencia Blvd. Owner/Negotiating Party: Valencia Company Under Negotiation: Price and Terms 2. Conference with real property negotiator - Government Code Section 54956.8 Property Address: 26407 N. Golden Valley Rd., Santa Clarita, CA 91350 Owner/Negotiating Party:Mr. J.B. Nethercutt Under Negotiation: Price and Terms 3. Conference with legal counsel - Pending litigation - Government Code. Section 54956.9(a) - one matter: Auto Service Plus v. City of Santa Clarita 4. Conference with legal counsel - Government Code Section 54956.9(c.) - one matter ADJOURNMENT '6/0 9: S5 F�-1 23