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HomeMy WebLinkAbout1997-10-15 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Wednesday, October 15, 1997 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, after which time the red light on the Council dais will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (805) 255-4375. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda. Those items will not be acted upon by Council at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed per person will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - DARCY CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES September 23, 1997 September 30, 1997 AWARDS/RECOGNITIONS Mikhaile Savary S C V Sheriff Station Volunteer - Tom Haner Deputy Sheriff Max Godinez Deputy Sheriff Michael Konecny Deputy Sheriff Thomas McGee Deputy Sheriff Anthony Miano Deputy Sheriff Michael Poirier PRESENTATIONS Quilt Guild Association CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of theagenda. 1. READING OF ORDINANCE TITLES - By listing the ordinance title on the public agenda and placing an item on the Consent Calendar for Council to waive further reading of all ordinances whose titles appear on the public agenda, the reading requirement set forth in Government Code Section 36934 is satisfied once Council approves the Consent Calendar item. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. CITY COUNCIL CANCEL REGULAR MEETING OF NOVEMBER 12,1997 - Staff is now recommending that the November 12, 1997 meeting be canceled. RECOMMENDED ACTION: City Council schedule a regular meeting to follow the study session on November 4, 1997 and cancel the previously scheduled regular meeting on November 12 1997. 2 3. AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR PLAN REVIEW SERVICES - During the past several years, the City's Building and Safety Division has utilized the services of a contractual plan review company to supplement City staff in the review of large commercial projects. RECOMMENDED ACTION: City Council approve and authorize the City Manager to execute an agreement for professional services with EsGil Corporation for an amount not to exceed $80,000 subject to City Attorney approval. 4. CLAIMS ADMINISTRATION CONTRACT - Carl Warren & Co. administers the City's self-insurance liability program including investigation, adjustment, processing, supervision and resolution of liability claims against the City. They are requesting a rate increase to $43/hour in 1997/98, $44/hour in 1998/99, and $45/hour in 1999/2000. The new rates represent less than a 2A% per year increase, approximately an additional $500 annually. RECOMMENDED ACTION: Approve the renewal of a three year professional service contract for Claims Administration Services with Carl Warren & Co. at the rates quoted in the contract. The funds have been budgeted in FY 97/98 in Account No. 1600-8001. Authorize the City Manager to execute and sign all documents, subject to City Attorney approval. 5. AGREEMENT FOR CITY ATTORNEY SERVICES - In December of 1987, the City engaged the services of Burke, Williams and Sorensen as legal counsel via Resolution No. 87-2. This.item is now on the agenda to formalize a contractual agreement for Attorney services. RECOMMENDED ACTION: Approve the agreement for City Attorney Services with the firm of Burke, Williams and Sorensen and formally designate Carl K. Newton as City Attorney. 6. WILEY CANYON ROAD - REVISION TO EXISTING SCHOOL BUS LOADING ZONE FOR WHEY CANYON ELEMENTARY SCHOOL - RESOLUTION NO. 97-115 - The proposed no -stopping zone (150 feet) is on the west side of Wiley Canyon Road south of La Glorita Circle and is in response to a request from Wiley Canyon School due to the increase in bus activity in the area. RECOMMENDED ACTION: Adopt Resolution No. 97-115, establishing a no - stopping zone (school days), buses exempt, from 7:00 a.m. to 3:00 p.m. on Wiley Canyon Road 88 feet to 238 feet south of La Glorita Circle, and direct staff to provide the necessary curb markings or signs to effect this resolution. 7. CANYON COUNTRY RECREATION CENTER, REMODEL OF BUILDING NUMBER TWO - ADVERTISE FOR BIDS - This project involves the remodel of building number two of the Canyon Country Recreation Center, formerly known as the Merle Norman facility. Building number two is a warehouse -style building which is being remodeled to include two basketball courts and four.racquetball courts, along with a reception area, showers, and the necessary restroom facilities. RECOMMENDED ACTION: Approve the plans and specifications for Project No. F3001 and authorize the advertising for bids for the remodel of building number two of the Canyon Country Recreation Center. 3 8. TAX SHARING RESOLUTION FOR SANITATION DISTRICT -ANNEXATION NO. 292 - RESOLUTION NO. 97-111 - A tax -sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 292. RECOMMENDED ACTION: Adopt Resolution No. 97-111 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 292. 9. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH THE PLANNING CONSORTIUM TO PREPARE A SUBSEQUENT ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE BOUQUET SENIORS PROJECT (MASTER CASE NO. 97-102) - City staff has selected The Planning Consortium to prepare the subsequent EIR for the Bouquet Seniors project. The cost for preparing the document is $41,650.00; the applicant has submitted a check in this amount, with the City responsible for administering the contract with the consultant. RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a professional services contract between the City and The Planning Consortium to prepare the subsequent EIR for the Bouquet Seniors Development, for a total contract not to exceed $41,650.00, subject to City Attorney approval. 10. CITY CENTRAL PARK PHASE I - PROJECT NO. 99-057 - ADVERTISE FOR BIDS - Advertise for bids to construct the first phase of the City's Central Park. RECOMMENDED ACTION: Approve the plans and specifications for Project No. 99057 and authorize advertising for bids for City Central Park, Phase I. Approve appropriation of $500,000 in Development Quimby Fees and increase estimated revenues in Account No. P4001210-8001 by the same amount. 11. AWARD CONTRACT FOR THE PURCHASE OF . A FULL-SIZED 15 PASSENGER VAN - On August 6, 1997 the City advertised a notice inviting bids for the purchase of a full-sized 15 passenger van. The bid also requested quotes on six options of interest to staff. The notice was provided to Bidnet, Santa Clarita Chamber of Commerce, Valencia Industrial Association and ten vendors. On August 21, 1997 the bid responses were opened by the City Clerk. Staff reviewed the bid responses, selected desired options and determined the lowest responsive, responsible bidder to be Galpin Ford. RECOMMENDED ACTION: Award contract to Galpin Ford in the amount of $25,713.76 for the purchase of a full-sized 15 passenger van as specified in Bid No. PR -97-98-01 including selected options from Account No. 7481-8610; and approve a budget transfer of $250 from Account No. 5120-7332 to Account No. 7481-8610. 12. CHECK REGISTER NOS. 37, 38, 39 - RESOLUTION NO. 97-110 - Adoption of resolution approving and ratifying payment of the demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-110. 4 PUBLIC HEARING 13. FALSE ALARM PROGRAM - RESOLUTION NO. 97-107 - ORDINANCE NO. 97-15 - At the September 9,1997 City Council meeting, the Council waived further reading and passed to second reading Ordinance No. 97-15, the proposed false alarm program. RECOMMENDED ACTION: Adopt Ordinance No. 97-15, entitled: AN ORDINANCE OF THE CITY OF SANTA CLARITA RELATING TO ALARM SYSTEMS AND AMENDING CHAPTER 11.05 OF THE SANTA" CLARITA MUNICIPAL CODE. Adopt Resolution No. 97-107. 14. CURFEW RESTRICTIONS - ORDINANCE NO. 97-16 - TRUANCY PROHIBITED - ORDINANCE NO. 97-17 - Staff is recommending that the City Council take action to amend Santa Clarita's existing ordinances relating to curfew and truancy as a result of a recent court case involving the City of San Diego, and their local Curfew Ordinance. RECOMMENDED ACTION: Adopt Ordinance No. 97-16 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AMENDING CHAPTER 11.56 OF THE SANTA CLARITA MUNICIPAL CODE TO PROHIBIT ANY PERSON UNDER THE AGE OF 18 FROM BEING OUT IN PUBLIC BETWEEN THE HOURS OF 10:00 P.M. AND 6:00 A.M. WITH CERTAIN EXCEPTIONS. Adopt Ordinance No. 97-17 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AMENDING CHAPTER 11.57 OF THE SANTA CLARITA MUNICIPAL CODE TO PROHIBIT ANY PERSON UNDER THE AGE OF 18, AND SUBJECT TO COMPULSORY SCHOOL, FROM LOITERING BETWEEN THE HOURS OF 8:30 A.M. AND 1:30 P.M. WITH CERTAIN EXCEPTIONS. 15. WEST NEWHALL IMPROVEMENTS, PHASE 2, PROJECT NO. 72034 - CHANGE ORDER TO CONTRACT - At the June 10, 1997 meeting, City Council approved the award of contract for the West Newhall Improvements, Phase 2, to Padilla Paving Company. Pursuant to the City Council direction, the award of contract was subject to the resolution of the utility conflict with the Newhall County Water District. Both agencies recognize the importance of moving forward with the completion of Phase 2 improvements in a timely fashion. RECOMMENDED ACTION: City Council approve and authorize the City Manager to execute a change order for the West Newhall Improvements, Phase 2, Project No. 72034, to Padilla Paving Company in the amount of $112,881.15, and authorize a ten 16. AWARD OF CONTRACT TO PROVIDE FIXED ASSET INVENTORY AND VALUATION SERVICES - At the September 9, 1997 City Council meeting, staff presented to Council an item to award a contract for fixed asset inventory and valuation services to Asset Valuation Services based on a recently issued request for proposal. At that time a representative from Valuation Resource Management (a vendor that competed for the project) addressed the Council regarding his dissatisfaction with staff's recommendation. Council directed staff to continue this item for consideration at a future Council meeting. On September 24, 1997, an administrative hearing was held to review the concerns of the vendor and the overall request for proposal process. RECOMMENDED ACTION: Award the contract for fixed asset inventory and valuation services to Asset Valuation Services, Inc. for an amount not to exceed $24,000. Authorize the City Manager or designee to execute and sign all documents, subject to City Attorney approval. NEW BUSINESS 17. LYONS AVENUE TRAFFIC ISSUES - City staff has conducted several meetings with the businesses along Lyons Avenue between the I-5 northbound off -ramp and Avenida Dorena to formulate recommendations to address the traffic safety issues along this stretch of roadway. This report summarizes the findings and the proposed mitigations to address the traffic concerns. RECOMMENDED ACTION: Direct staff to prohibit right and left turns "out" of the westerly driveways of the ARCO Gas Station (24518 W. Lyons Avenue) and the Texaco Gas Station (24440 W. Lyons Avenue), prohibit right -turns and left -turns "into" the easterly driveways to the same gas stations, install the necessary signs and markings to prohibit those movements, and install caution signs at all driveways where left -turns are allowed. Direct staff to widen the driveway to Burger King's site located at 24530 Lyons Avenue, within the City's right-of-way to ease the traffic movements in and out of the site. Direct staff to review and monitor -the rate and accident patterns periodically (at a minimum every six months) to determine if any other improvements would be necessary. Provide direction to staff regarding the desire to include $220,000 in the Fiscal Year 1998-99 5 -year -Capital Improvement Program, to widen and modify the I-5 Lyons Avenue northbound off -ramp and traffic signal (all in Caltrans' right-of-way), and/or seek grant funding that may be applicable for these improvements. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT CERTIFICATION I Sharon L. Dawson, City Clerk. do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 9. 1997, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L: Dawson, CMC City Clerk Santa Clarita, California 7