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HomeMy WebLinkAbout1997-10-28 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING October 28, 1997 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, after which time the red light on the Council dais will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (805) 255-4375. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda. Those items will not be acted upon by Council at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed per person will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Heidt CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES October 15, 1997 October 21, 1997 AWARDS/RECOGNITIONS Local Business Beautification Honorees "Caught You Doing Something Good" - Ken Friedman/Western Laser Graphics,Inc. "Caught You Doing Something Good" - Irene Milner/Bertelsmann Industry Services CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. TRANSFER OF LANDSCAPE MAINTENANCE DISTRICT ADMINISTRATION FROM LOS ANGELES COUNTY TO THE CITY OF SANTA CLARITA - RESOLUTION NO. 97-117 - This resolution establishes the transfer of certain Landscape Maintenance District Zones and Areawide Landscape District Zone No. 1 from the County's jurisdiction into the City of Santa Clarita. RECOMMENDED ACTION: Adopt Resolution No. 97-117, establishing the transfer of Los Angeles County Administered Landscape Maintenance District Zone Nos. 6,7,8,9,10,17,29,30,31,42,42A and 42B and Areawide District No. 1 to the City of Santa Clarita. 2 2. COMMUNITY SERVICES GRANT PROGRAM - FUNDING RECOMMENDATIONS FOR FY 97/98 - Approve Grant Committee funding recommendations for FY 97/98. RECOMMENDED ACTION. Approve the Grant Committee's 1997/98 Program Funding recommendation list and direct staff to execute agreements with organizations for grant funding. 3. PROPOSITION A - YOUTH EMPLOYMENT GOAL - In order to receive Proposition A fiinding, the City of Santa Clarita must establish a Youth Employment Goal in response to the Los Angeles County Regional Park and Open Space District's policy on the employment of at -risk youth. RECOMMENDED ACTION: Approve appropriation of $37,291 per year in Account No. 7331-7015 and increase estimated revenues, Account No. 210-5160 by the same amount. 4. RENEWAL OF CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) PROGRAM - In July 1996, Senate approved Assembly Bill 3229, Citizen's Option for Public Safety (COPS) which allocates funding for public safety programs. The City received $302,182.00 in funding in 1996 for the establishment of a Youth Intervention Team, an umbrella entity overseeing all youth -related law enforcement efforts and crime prevention. RECOMMENDED ACTION: Establish estimated revenues of $302,218.80 in Account No. 211-5211, the Supplemental Law Enforcement Services Fund; approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Station, to use the Citizen's Option for Public Safety Funds for a Youth Intervention Team; appropriate $1,500 to Account No. 7441-7011 for Grant Administration and $300,718.80 to Account No. 7441-8001 for program implementation; and authorize the City Manager or designee to execute any contracts, agreement, or change orders arising out of this program. 5. MEMORANDUM OF UNDERSTANDING BETWEEN THE VENTURA COUNCIL OF GOVERNMENTS AND THE CITY OF SANTA CLARITA RELATING TO A PROGRAM OF COLLABORATION REGARDING SPECIFIC ITEMS OF MUTUAL INTEREST - The need has arisen for the City to collaborate with one or more additional subregions within the Southern California Association of Governments region. Presently the City is a member of the North Los Angeles County Subregion. This action will give the City the additional opportunity to participate in the Ventura County Subregion as well. The City's participation will be considered an informal arrangement and limited to four specific issues at this time. RECOMMENDED ACTION: Approve the Memorandum of Understanding (MOU). 3 6. AUTHORIZING SUBMITTAL OF GRANT APPLICATIONS TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD - RESOLUTION NO. 97-128 - A resolution to officially recognize the City Manager or designee as the City's authorized representative to execute the submittal of grant applications to the California Integrated Waste Management Board for all grants under the California Oil Recycling Enhancement Act and all available Household Hazardous Waste (HHW) grants under the California Integrated Waste Management Act; and authorization of The Oricom Group, the City's current consulting firm, to prepare and submit the 1998-2000 Local Government Used Oil Opportunity Grant Fourth Cycle Application on behalf of the City. RECOMMENDED ACTION: Adopt Resolution No. 97-128 authorizing the submittal of grant applications to the California Integrated Waste Management Board (CIWMB). Upon acceptance of the grant application by the State of California for award, authorize City staff to amend the existing agreement with Oricom Group to prepare, maintain, and manage the 1998-2000 Local Government Used Oil Opportunity Grant Fourth Cycle Application on behalf of the City. 7. SIERRA HIGHWAYISTATE ROUTE 14 CONGESTION CORRIDOR OVERLAY (PROJECT NO. 53002) AND RESTRIPING (PROJECT NO. C0001) - BID AWARD - The Sierra Highway/State Route 14 Congestion Corridor Project combines an overlay and striping project. The overlay project will incorporate a street resurfacing effort on Sierra Highway between Soledad Canyon road and Vista Del Canon, and the restriping project will restripe Sierra Highway from four to six lanes of travel between Soledad Canyon Road and Friendly Valley Parkway. RECOMMENDED ACTION: Award contract to Silvia Construction, Inc. for $ 626,027.00 and authorize a 15 percent contingency expenditure of $93,904.00. Approve a change order with Silvia Construction, Inc. In the amount of $20,000.00, to increase the initial scope of work to resolve a drainage problem that exists within the project limits. Approve an increase to the contract of the project designer, Korve Engineering, in the amount of $35,000.00. Authorize the City Manager or designee to execute and sign all documents, subject to City Attorney approval. 8. VALENCIA BOULEVARD AT CREEKSIDE ROAD BARRIER RAIL IMPROVEMENTS - PROJECT NO. 71009 - PROJECT ACCEPTANCE - On May 13, 1997, Council awarded a contract for the subject project to Security Paving Company. This project was completed to the satisfaction of the City Engineer on October 9, 1997. The total cost for construction was $250,923.19. RECOMMENDED ACTION: Accept the work performed by Security Paving Company on the Valencia Boulevard at Creekside Road Barrier Rail Improvements, Project No. 71009. Direct the City Clerk to file the Notice of Completion. Direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 9. 1996/97 ANNUAL SIDEWALK PROGRAM - PROJECT NO. 50009 - BID AWARD - This project will provide new sidewalks, public access ramps, and curb and gutters in four City locations. RECOMMENDED ACTION: Award the contract for the 1996/97 Annual Sidewalk Program, Project No. 50009, to Padilla Paving in the amount of $77,245.50 and authorize a 15 percent contingency should any change orders to the contract become necessary. Authorize the City Manager or designee to execute and sign all documents, subject to.City Attorney approval. 10. TRANSFER OF STREET LIGHTING MAINTENANCE DISTRICTS WITHIN THE CITY OF SANTA CLARITA FROM THE COUNTY OF LOS ANGELES - RESOLUTION NOS. 97-123, 97-124, AND 97-125 - The County of Los Angeles currently administers an assessment district within the City of Santa Clarita that provides for the cost of maintenance .and electricity for 10,000 street lights. Transfer of district administration to the City will provide enhanced local control and customer service. RECOMMENDED ACTION: Adopt Resolution Nos. 97-123,97-124 and 97-125. 11. AMENDMENT TO CITY'S CONFLICT OF INTEREST CODE - RESOLUTION NO. 97-116 - The Political Reform Act requires every local agency to review its Conflict of Interest Code as needed to determine if it is accurate and if the Code should be amended. Staff has determined that the City's Code needs to be amended at this time. A copy of the proposed Code is on file in the City Clerk's office for public review. RECOMMENDED ACTION. Adopt Resolution No. 97-116. 12. GENERAL MUNICIPAL ELECTION - APRIL 14,1998 - RESOLUTION NOS. 97-118,97-119,97420 - The procedures for conducting a General Municipal Election are established by State law. Pursuant to these requirements, resolutions have been prepared for Council consideration to commence the election process. RECOMMENDED ACTION: Adopt Resolution No. 97-118 calling and giving notice of the General Municipal Election to be held April 14, 1998; Resolution No. 97-119 requesting the County of Los Angeles to render. specified services to the City; Resolution No. 97-120 adopting regulations for candidates.for elective office. 13. CONTRACT RENEWAL: FEDERAL ADVOCACY - Since 1995, the City of Santa Clarita has retained the services of John Montgomery and. John O'Donnell for purposes of federal legislative advocacy; the current contract expires on October 31, 1997. RECOMMENDED ACTION- Authorize the City Manager to renew the contract of John H. Montgomery and John R. O'Donnell for federal legislative advocacy services in the amount of $4,000 per month plus $4,000 for expenses, for a total amount of $52,000, for the period November 1, 1997 through October 31, 1998. 14. CHECK REGISTER NOS. 40, 41, 42 -RESOLUTION NO. 97-122 -Adoption of resolution approving and ratifying payment of the demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 97-122. 15. CLAIMS ADMINISTRATION CONTRACT - On October 15, 1997, City Council continued to this meeting renewal of the Claims Administration contract for staff to research the price history of the contract, compare it to the corresponding consumer Price Index, and resubmit the item for Council consideration. RECOMMENDED ACTION: Approve the renewal of a three year professional service contract for Claims Administration Services with Carl Warren & Co. at the rates quoted. Funds have been budgeted in FY 97/98 in Account No. 1600-8001. Authorize the City Manager to execute and sign all documents, subject to City Attorney approval. 16. WESTONDEVELOPMENTACQUISITIONPROJECT H -RESOLUTION NO. 97-94 - At the September 23, 1997 meeting, Council continued this item to the October 28, 1997 meeting. However, all five members of the City Council will not be able to attend the October 28; 1997 Council meeting; therefore, this item should be continued to the November 4, 1997 meeting for consideration by the full Council.. RECOMMENDED ACTION: Continue this item to the November 4, 1997 City Council meeting. 17. SMALL BUSINESS ASSISTANCE RECOMMENDATIONS - At a joint City/Chamber of Commerce workshop, a two-part program to assist small retail business was developed. The two parts were: Technical Assistance Training and Community -wide promotions. The Chamber of Commerce in cooperation with the City's economic development division would implement the program. RECOMMENDED ACTION: Approve additional funding allocations for the City's 1997-98 Economic Development Services Contract with the Santa Clarita Valley Chamber of Commerce as follows: $3,000 - Santa Clarita Film Bureau, Trade Show Participation $3,500 - Small Business Training/Education Seminars $3,500 - Small Business Sales/Promotion $10,000 - Total COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with real property negotiator - Government Code Section 54956.8 Property Location: 4.647 acre historic Pioneer Refinery site located approximately L4 mile north of San Fernando Road on Pine Avenue, adjacent to the Newhall County Water District Offices Owner/Negotiating Party: Chevron Oil Company Under Negotiation: Price and Terms ADJOURNMENT I. Sharon L. Dawson, City Clerk. do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 23. 1997 between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 7