HomeMy WebLinkAbout1997-02-25 - MINUTES - REGULAR (2)MINUTES OF REGULAR MEETING
CITY OF SANTA CLARITA
CITY COUNCIL
6:30 P.M.
FEBRUARY 25,1997
CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council
at 6:30 p.m.
ROLL CALL All Councilmembers were present.
CITY CLERKS City Clerk, Sharon Dawson, announced that anyone wishing to
ANNOUNCEMENT address an item on the agenda should fill out a speakers' slip and
submit it to the City Clerk before the item is discussed.
EXECUTIVE SESSION This time has been set aside for Councilmembers to review the
agenda and obtain any further information that may be needed.
This session is open to the public.
PUBLIC PARTICIPATION Addressing the Council at this time was Marsha McLean regarding
Whitney Canyon, Pete Boron regarding the Santa Clarita
Distinguished Graduate Program, Karen Pearson regarding Whitney
Canyon, Sydell Stokes for Pamela Hobek, regarding Whitney Canyon.
Registering written comments were Dinah Sargeant and Doris
Schiller, regarding Whitney Canyon.
INVOCATION Councilmember Heidt led the invocation.
PLEDGE OF Councilmember Heidt led the Pledge of Allegiance.
ALLEGIANCE
APPROVAL OF AGENDA It was moved by Boyer and second by Darcy to approve the agenda,
pulling items 1, 2 and 3 from the Consent Calendar, amending the
recommended action on item 6 and moving item 15 regarding the
Santa Clarity Marathon to 11A.
On roll call:
Ayes: Boyer, Darcy, Heidt, Klajic, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
APPROVAL OF MINUTES It was moved by Darcy and second by Boyer to approve the minutes
of February 11, 1997.
Hearing no objections, it was so ordered.
AWARDS/RECOGNITION Mayor Smyth presented a "Caught Ya Doing Something Good Award"—
to Deborah Hofstedt for her exceptional talent and skills as a film
maker and her film "The King's Falcon."
PRESENTATIONS Tony Nisich, Director of Building and Engineering Services,
introduced Jim Stahl of the Los Angeles County Sanitation District
who presented an update on the Santa Clarita Valley Joint Sewerage
System expansion.
ITEM 1
CONSENT CALENDAR
WILEY CANYON ROAD REALIGNMENT - PROJECT NO. 72020 - AWARD DESIGN
CONTRACT - This project consists of the realignment of Wiley Canyon Road from Powell Drive to
Fourl Road. This interim realignment will eliminate the "S" curve and thus enhance traffic safety
along that segment of Wiley Canyon Road. The consultant will prepare detailed construction plans
and specifications for the approved alignment, including right-of-way services. Approve the award
of the design services contract for the Wiley Canyon Road Realignment Project to Boyle
Engineering Corporation, in an amount not to exceed $140,000. Authorize the City Manager or his
designee to approve all documents relating to this design contract.
Addressing the Council on this item was David Royer. It was
moved by Boyer and second by Darcy to approve the staff
recommendation with staff to bring back alternatives to the
sand -filled crash cushions with cost estimates.
On roll call:
Ayes: Darcy, Heidt, Klajic, Boyer, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
ITEM 2
CONSENT CALENDAR
VALENCIA BOULEVARD AT CREEHSIDE ROAD BARRIER RAIL IMPROVEMENTS -
PROJECT NO. 71009 - This project will upgrade the existing bridge barrier railing on Valencia
Boulevard over the South Fork of the Santa Clara River. The existing substandard metal railing
will be removed and replaced with a concrete bridge barrier rail. The concrete bridge barrier rail
will include the same decorative tile work found on the Magic Mountain Parkway bridge near San
Fernando Road. In addition, sand -filled crash cushions will be placed in the center median area to
prevent traffic from hitting the flat surface created by the existing concrete bridge railing. The
estimated cost to complete this project is $218,000.00. Budget in the amount of $223,016.00 is
currently available in Account No. 71009 for this project. Plans and specifications are available for
review in the offices of the City Clerk and the Director of Building and Engineering Services.
Approve the plans and specifications for the Valencia Boulevard at Creekside Road Barrier Rail
Improvements - Project No. 71009, and authorize the advertising for bids. Approve a budget
adjustment to increase Account No. 71009455 by $95,175.00 to properly reflect funds available
from the Caltrans HBRR grant.
On roll call:
Ayes: Heidt, Mejic, Boyer, Darcy, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
ITEM 3
CONSENT CALENDAR
MEDIAN AND TRAFFIC SIGNAL MODIFICATIONS PROJECT NO. 95-043 - PROJECT
ACCEPTANCE - On April 23, 1996, Council awarded a contract for the subject project to Steiny
and Company. This project was completed to the satisfaction of the City Engineer on October 11,
1996 for a total construction cost of $165,982.72. This project was completed as specified in the
contract documents and under budget. The total project budget for FY 1995-96 is $183,408.00,
consisting of combination of Gas Tax, Proposition C, TDA Article 8, and PFA funds. Accept the
work performed by Steiny & Company for Median and Traffic Signal Modifications, Project No. 95-
043. Direct the City Clerk to file the Notice of Completion for the project, and direct staff to
release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no
stop notices as provided by law have been filed.
Addressing the Council on this item was Skip Newhall.
On roll call:
Ayes: Klgjic, Boyer, Darcy, Heidt, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
ITEM 4
CONSENT CALENDAR
YOUTH SPORTS UNIFORM PURCHASE ORDER - Renewal of a contract with All American
Marketing Group for the 1997-98 fiscal year in the amount of $52,070 for Youth Sports uniforms.
Direct staff to issue a purchase order for Youth Sports Uniforms to All American Marketing Group
in the amount of $52,070, as specified in PR -95-96-09.
ITEM 5
CONSENT CALENDAR
RECYCLING BLOCK GRANT FIFTH CYCLE GRANT APPLICATION - The City's 1997/2000
Used Oil Recycling Block Grant Fifth Cycle application requests funds to maintain the existing
curbside program currently funded through grants from the CIWMB. Authorize the ORICOM
Group to submit the 1997/2000 Used Oil Recycling Block Grant Fifth Cycle Application on behalf of
the City. Authorize staff to execute an agreement with the ORICOM Group to maintain and
manage the 1997/2000 Used Oil Recycling Block Grant Fitch Cycle Program utilizing grant funds.
ITEM 6
CONSENT CALENDAR
CHAMBER OF COMMERCE PROJECT COMPLETION PROJECT ACCEPTANCE -
PROJECT NO. GS 96-97-06 - On December 10, 1996 Council awarded a contract for the
remodeling of 3,500 sq. ft. of space to Eagle Construction Company. Eagle Construction has
completed their work as agreed. In addition, City staff has completed all other work which was not
specifically included in the contract with Eagle Construction. All work required for the tenant
improvement to Suite 100 has been completed to the satisfaction of the Administrative Services
Director and the Tenant. Accept the work performed by Eagle Construction Company; direct the
City Clerk to file the Notice of Completion for Project No. GS96-97-06; direct staff to release the
ten percent retention fee after February 25, 1997, and 35 days after the Notice of Completion is
recorded, provided no stop notices have been filed as allowed by law.
ITEM 7
CONSENT CALENDAR
TDA ARTICLE 3 APPLICATION - RESOLUTION NO. 9745 Annually, an allocation of
Transportation Development Act (TDA) Article 3 funds is made by the Los Angeles County
Metropolitan Transportation Authority (MTA) for the City's use. At this time staff has prepared
an application for reimbursement of $42,277 previously placed on reserve. Adopt Resolution No.
97-15.
ITEM 8
CONSENT CALENDAR
INSURANCE RENEWAL - Each year at this time the City takes the opportunity to review its
position for the purpose of procuring insurance. Since incorporation the City has insured all
operations through a traditional commercial insurance program. Each year various insurance
pools contact the City to seek our participation in Joint Powers Authorities (JPAs) for liability and
property insurance protection. Therefore, for the upcoming insurance renewal of March 1, 1997,
staff explored the use of a pool to determine if this vehicle would be more advantageous given the
City's current insurance profile. Procure insurance through AVIA and continue the current
insurance program. Authorize the City Manager to procure insurance in the amount of $263,469
for general liability and property insurance.
ITEM 9
CONSENT CALENDAR
CHECK REGISTER NOS. 5 AND 6 - RESOLUTION NO. 97-16 This resolution approves and
ratifies payment the demands presented in the check register. Adopt Resolution No. 97-16.
It was moved by Boyer and second by Darcy to adopt the
consent calendar with the exception of items 1, 2 and 3.
On roll call vote:
Ayes: Darcy, Heidt, Klgjic, Boyer, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
4
RECESS Mayor Smyth recessed the meeting at 7:55 p.m.
E
RECONVENED Mayor Smyth reconvened the meeting at 8:07 p.m.
ITEM 10
Mayor Smyth opened the public hearing.
PUBLIC HEARING
RESIDENTIAL REFUSE
Councilmember Majic disqualified herself from participation on
FRANCHISE:
this item due to a conflict of interest and left the Chamber.
REQUIREMENT OF
PUBLIC HEARING FOR
City Clerk, Sharon Dawson, reported that all notices required
ANNUAL
have been posted.
TERM EXTENSION OF
AGREEMENTS
Lynn Harris, Deputy City Manager, Public Works, reported
that the intent of this public hearing is to provide residents
with an opportunity to publicly express their level of
satisfaction with the service performance and other issues
related to the refuse franchisees. The City Council is presented
with an option to either extend or terminate the annual 12 -
month extension of the residential franchise agreements.
Addressing the Council on this item was James MacLean,
David Royer, Marc Deagon, Kent Carlson, Storms Edelbrock,
Dennis Edelbrock, James Phillip, John Annison, Von
Fortenberry, Tim Burkhart, Billy Knoblach, Ruthann Levison,
Ronald Esposito, Kelly Astor, William Cloyd, Bob Keller, Bill
Rex, Charles Caspary, Steve Arklin, Dennis Verner, Karl
McCarthy.
Written comments were submitted by Lee Schramling, Robert
Crawford, Diane and William Kelley, Cathlyn Lynch, Mike
Levison, Don Butler, Larry Bird, Nick Lentini, Richard
Varenchik, Cyndi Signett, Sandra Hayes, Ray and Donna
Bussard, Glenn Noler, Robert Crawford.
Mayor Smyth closed the public hearing.
It was moved by Smyth and second by Darcy to close the public
hearing and refer the matter back to staff for a report and
recommendation to address the concerns identified.
On roll call:
Ayes: Boyer, Darcy, Heidt, Smyth
Noes: None
Disqualified: Klgjic.
Absent: None
Motion carried.
ITEM 11
Mayor Smyth opened the public hearing.
PUBLIC HEARING
Services Department, reported that as a result of its dedication,
IMPOSING CIVIL FINES
Sharon Dawson, City Clerk, stated that all notices required by
FOR MUNICIPAL CODE
law have been posted.
VIOLATIONS -
Sunday, November 10, 1996. Due to the success of the first
RESOLUTION NO. 97-14 -
The California State Legislature recently adopted a new law
ORDINANCE NO. 97-2
that authorizes cities to impose civil fines for municipal code
violations (California Government Code 53069.4). Specifically,
this authorization allows cities to establish municipal code -civil
fine programs that are modeled after the parking violation
system adopted in 1992. Since that time, parking violations
have been addressed through administrative hearings and civil
fines.
It was moved by Boyer and second by Darcy to continue this
public hearing to the meeting of March 11, 1997.
On roll call vote:
Ayes: Boyer, Darcy, Heidt, Klajic, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
RECESS Mayor Smyth recessed the meeting at 9:35 p.m.
RECONVENE Mayor Smyth reconvened the meeting at 9:42 p.m.
ITEM 15 (ITEM 11A)
Rick Putnam, Director, Parks, Recreation and Community
NEW BUSINESS
Services Department, reported that as a result of its dedication,
CITY OF SANTA CLARITA
the Santa Clarita Marathon Steering Committee staged a
MARATHON: HISTORICAL
successful Second Annual City of Santa Clarita Marathon on
OVERVIEW AND
Sunday, November 10, 1996. Due to the success of the first
CONSIDERATION FOR
year and the addition of events, the number of race participants
THIRD ANNUAL EVENT
doubled from the 1995 event. Because of the larger number of
participants and increased participation, second year income
increased 40 percent over first year income. Race officials are
confident that with cash sponsorship already provided by major
sponsors for the 1997 event, significantly larger numbers of
participants can be attracted to the event.
Addressing the Council on this item was Jerry Cherrington,
John Cotton, Bahman Janke, Skip Newhall, Marlee Lauffer,
Lynn PIambeck, Janet Patterson.
Registering written comments were Eileen Larkins, Richard
Abbott, Kerry Escobedo, Rawlings F. Jordan, Marci Mora -Kline,
v
Luis Bernal, Joe Hampton, Scott Butler, Jeff Solomon, Karen
Callahan, Jeffrey Vannini.
It was moved by Boyer and second by Darcy to approve
Option I to transfer $16,967 to Account No 6100-8076, Sheriffs
Special Events for payment of Sheriffs services, and $11,099.10
to Account No. 001-9501, Transfers Out, for payment of Public
Works Services from City Council Contingency Account No.
1240-7401. Defer receipt of total payment of $28,066.92 from
MSC until November 30, 1997; agree to fund the title
sponsorship of the 1997 event by absorbing the City's and
Sheriffs Department expenses not to exceed $24,000. Include
the $24,000 in the 1997-98 budget; authorize allocating $25,000.
In 1997, $20,000 in 1998, and $15,000 in 1999 of Economic
Development Administration Grant funds to the Santa Clarita
Tourism Bureau, specifically for the promotion of the Santa
Clarita Marathon event. Continuation of the sponsorship
program will be subject to an annual evaluation by the City
Council of the economic development benefits and financial
status of the event.
On roll call vote:
Ayes: Boyer, Darcy, Smyth
Noes: Klgjic, Heidt
Excused: None
Absent: None
Motion carried.
ITEM 12 In October 1996, Building and Safety's Code Enforcement
UNFINISHED BUSINESS Section presented the City Council with an overview of its
FOLLOW-UP TO "AN policies, practices, and procedures. At that time,
OVERVIEW OF CODE Councilmembers expressed an interest in further examining
ENFORCEMENT" volunteer/part-time employee options, contract legal services,
and limited proactive code enforcement. In response to the
comments received, staff compiled a significant amount of
information on these topics. This report provides a summary of
the information and staffs recommendation for action.
It was moved by Boyer and second by Darcy to hold this item in
abeyance due to the hour.
Hearing no objections, it was so ordered.
ITEM 13
Ken Pulskamp, Assistant City Manager, Tony Nisich, City
UNFINISHED BUSINESS
Engineer, Lynn Harris, Deputy City Manager, Public Works,
RAILROAD AVENUE
Steve Stark, Director, Administrative Services Department,
IMPROVEMENT PROJECT
each made a presentation on the reconstruction of Railroad
NO. 95-065 - NEWHALL
Avenue from San Fernando Road south of 4th Street to San
METROLINK STATION
Fernando Road at 11th Street.
Addressing the Council on this item was Harry A. Bell, Roger A.
Gitlin, Kevin Kemper, Doug Nubbena, Jan Meggs, Richard A.
Patterson, Jay Thompson.
Registering written comments on this item was Marsha
McLean.
It was moved by Boyer and second by to Darcy to receive the
report on the Railroad Avenue Improvement Project No. 95-065,
and the siting of the proposed Newhall Metrolink station.
Direct staff to return with recommendations for the Railroad
Avenue Improvement Project and Newhall Metrolink station
off-site improvements to the March 11, 1997, City Council
meeting.
Hearing no objections, it was so ordered.
ITEM 14 This is the Second Round Funding for City's Community
UNFINISHED BUSINESS Services Grant Program.
COMMUNITY SERVICES
GRANT It was moved by Boyer and second by Heidt to approve the
Grant Committee recommendation of grant awards to agencies,
as outlined in the Agency Recommendation List Summary in
the amount of $17,327.
ITEM 15 (ITEM 11A)
NEW BUSINESS
CITY OF SANTA CLARITA
MARATHON: HISTORICAL
OVERVIEW AND
CONSIDERATION FOR
THIRD ANNUAL EVENT
On roll call vote:
Ayes: Darcy, Heidt, Majic, Boyer, Smyth
Noes: None
Excused: None
Absent: None
Motion carried.
This item was moved to 11A.
N
ITEM 16
In an effort to keep the City Council and the public informed on
NEW BUSINESS
these issues, the City Manager presents a report at each
STATUS REPORT #8 ON
meeting. The up-to-date report is made verbally at the meeting
[i
LOS ANGELES COUNTY
and is available in written form at the meeting.
LANDFILL ISSUES AND
PROPOSED EISMERE
This item was continued to the Study Session of March 4, 1997,
CANYON LANDFILL IN
7:00 p.m.
SANTA CLARITA VALLEY
COMMITTEE REPORTS
Councilmember Darcy reported that the Circulation Element
will be coming up in March, and that the League of California
Cities is asking for support of a chairman for the Los Angeles
Division Legislative Committee.
COUNCILMEMBER Councilmember Heidt commented on Metrolink passengers.
COMMENTS
Councilmember $lajic commented on Whitney Canyon and
asked that a letter be prepared to Supervisor Antonovich in
support.
ADJOURNMENT At 11:30 p.m., it was moved by Boyer and second by Klajic to
adjourn to the City Council Study Session - March 4, 1997, 7:00
p.m., Orchard Rooms.
ATTEST:
minfeb25.97
Hearing no objections, it was so ordered.
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