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HomeMy WebLinkAbout1997-09-09 - MINUTES - REGULAR (2)MINUTES OF REGULAR. MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. SEPTEMBER 9,1997 CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:30 p.m. ROLL CALL All Councilmembers were present. CITY CLERICS ANNOUNCEMENT City Clerk Sharon Dawson announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council at this time was Irven Mininsohn regarding earthquake insurance; Ed Dunn regarding water reuse and reclaimed water; John Steffen regarding the Los Angeles County Sheriffs Department; Stan Fix regarding a left turn signal at Bouquet Canyon Road and Espuela; and Patricia Aidem regarding service from the Sheriffs Department. INVOCATION Mayor Smyth led the invocation. FLAG SALUTE Mayor Smyth led the flag salute. WatDa%\"y;T-0 SQ117:1 Motion by Boyer, second by Darcy, to approve the agenda removing Consent Item 2 for discussion. Hearing no objections, it was so ordered. Motion by Boyer, second by IOajic, to approve the minutes of the August 26, 1997 meeting. Hearing no objections, it was so ordered. AWARDS/RECOGNITIONS There were none. PRESENTATIONS There were none. ITEM 1 CONSENT CALENDAR SIERRA HIGHWAY/STATE ROUTE 14 CONGESTION CORRIDOR OVERLAY (PROJECT NO. S3002) AND RESTRIPING (PROJECT NO. C0001) - ADVERTISE FOR BIDS On October 8, 1996, Council authorized staff to proceed with the design of the Sierra Highway/State Route 14 congestion Corridor Project using Alternative F of the August 1996 Feasibility Study prepared by Korve Engineering. Based on the Feasibility Study, plans and specifications are ready to advertise and bid for construction. Approve the plans and specifications for the above mentioned project and authorize the advertisement for bids. One written comment was submitted on this item. ITEM 2 CONSENT CALENDAR AWARD OF CONTRACT TO PROVIDE FIXED ASSET INVENTORY AND VALUATION SERVICES A Request for Proposals process was recently completed to select a company to provide fixed asset inventory and valuation services to include conducting a physical inventory of virtually all the City's tangible assets, valuing and tagging the assets, and providing comprehensive reports, records, and manuals that will assist the City in maintaining an effective fixed asset tracking program for both accounting and insurance purposes. After thorough evaluation of the five proposals submitted, Finance determined that Asset Valuation Service was the most qualified company to provide these services. The contract amount is estimated to be $24,000 Award the contract for fixed asset inventory and valuation services to Asset Valuation Services, Inc. for an amount not to exceed $24,000. Authorize the City Manager or his designee to execute and sign all documents, subject to City Attorney approval. Barbara Boswell, Accounting Manager, answered questions in response to inquiries from Councilmembers. Addressing the Council on this item was Greg Friz representing Valuation Resource Management, Inc. Motion by Heidt, second by Klajic, to continue this item to a future regular meeting for additional information from staff. Hearing no objections, it was so ordered. e7 ITEM 3 CONSENT CALENDAR CHECK REGISTER NOS. 34 AND 35 - RESOLUTION NO. 97-104 Adoption of resolution approving and ratifying payment of the demands presented in the check registers. Adopt Resolution No. 97-104. Motion by'Boyer, second by Heidt, to adopt the consent calendar with the exception of Item 2. On roll call vote: Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None Absent: None Motion carried. ITEM 4 UNFINISHED BUSINESS TRAFFIC CALMING ON HASKELL CANYON ROAD - RESOLUTION NO. 97-86 Bahman Janka, Traffic Engineer, reported that on June 24, 1997, Council received a staff report regarding traffic issues along Haskell Canyon Road and the potential measures to address traffic safety concerns along this road. Council deferred a decision on this item until the Council receives another staff presentation on traffic calming strategies. Addressing the Council on this item was Kathy Jaennette, John Ruiz, Tracey Tripp and Guy Tripp. Motion by Boyer, second by Darcy, to adopt Resolution No. 97-86 and direct staff to implement a traffic calming plan along Haskell Canyon Road from Grove Park Drive to Copper Hill Drive to include a center two-way left -turn lane, a striped bike lane on each side of the street, and an eight -foot painted island to separate traffic lanes from the bike lanes. Minor improvements at the corner of Haskell Canyon Road/Grove Park Drive will also be implemented, if necessary, to accommodate the stopping of school buses in Fall, 1997. Further directing staff to bring back a report including radar information within 120 days after the striping is completed and authorizing the installation of delineators where indicated. On roll call vote: Ayes: Heidt, Wajic, Boyer, Darcy, Smyth Noes: None Absent: None Resolution No. 97-86 adopted. ITEM 5 UNFINISHED BUSINESS CENTRAL CITY SPECIFIC PLAN AND EIR MEMORANDUM OF UNDERSTANDING AND CONTRACT FOR SERVICES Jeffrey Lambert, Planning Manager, reported that the purpose of this item is the Memorandum of Understanding among the City, the Castaic Lake Water Agency (CLWA), and the Valencia Company for the preparation of a specific plan and Environmental Impact Report (EIR) for a 1,325 acre irregularly shaped piece of land on the north side of Soledad Canyon Road, and the easterly side of Bouquet Canyon Road. Staff provided additional information in response to inquiries from Councilmembers. Addressing the Council on this item was Vera Johnson and Allan Cameron. One written was also submitted. Council consensus to defer action on this item to a subsequent meeting. RECESS AND RECONVENE Mayor Smyth called a recess at 8:30 p.m. and reconvened the meeting at 8:42 p.m. ITEM 6 UNFINISHED BUSINESS WILEY CANYON ROAD REALIGNMENT - PROJECT NO. S2020 - ROADWAY ALIGNMENT APPROVAL Jim Eldridge, Supervising Civil Engineer, reported that the realignment of Wiley Canyon Road from Lyons Avenue to Calgrove Boulevard has been identified in the City's General Plan. The City developed three interim roadway alignment alternatives and presented them to the public in three public meetings, as well as to the City Council during a bus tour on July 14, 1997. After evaluating all three alternatives from the standpoint of good engineering principles and comments from the public and City Council, staff is recommending roadway alignment Alternative No. 2, which has been revised to include extending the project limits to Fourl Road. Richard Bardin, representing Boyle Engineering, discussed the proposed alignment and answered question from Councilmembers. Addressing the Council on this item was David Royer Motion by Heidt, second by Blajic, to approve Roadway Alignment Alternative No. 2 for the Wiley Canyon Road Realignment, Project No. 52020; and appropriate $175,000 from TDA Article 8 fund balance to Account No. 52020204-8001 and $275,000 from General fund balance to Account No. 52020201-8001, for a total increase of $450,000. On roll call vote: Ayes: HIajic, Boyer, Darcy, Heidt, Smyth �^ • Noes: None 0 Absent: None Motion carried. ITEM 7 UNFINISHED BUSINESS FISCAL YEAR 1996-97 TO 1997-98 CONTINUING APPROPRIATIONS - RESOLUTION NO. 97-105 and 97-106 In report, Barbara Boswell, Accounting Manager, indicated that each year after the budget is adopted, and as part of the year-end process, the City of Santa Clarita takes the opportunity to review its prior year appropriations to determine if funds should be continued into the new fiscal year. Continuing appropriations represent necessary funds authorized in the 1996-97 fiscal year that were not expended, but are still required to complete projects authorized by City Council. This includes funds for operational as well as capital projects not yet completed. No requests to speak were submitted on this item. Motion by Heidt, second by Boyer, to adopt Resolution No. 97-105, continuing appropriated funds from Fiscal Year 1996-97 to Fiscal Year 1997- 98 and making appropriations for the amount budgeted and adopt Resolution No. 97-106, making changes to the salary resolution. On roll call vote: ^' Ayes: Boyer, Darcy, Heidt, Klajic, Smyth Noes: None Absent: None Resolution Nos. 97-105 & 97-106 adopted. ITEM 8 NEW BUSINESS PROPOSED FALSE ALARM PROGRAM - ORDINANCE NO. 97-15 Ken Striplin, Management Analyst, reported that in June of 1996, the Council adopted the MSI Fee Study. Within the MSI study were a number of areas which showed that the City was providing several user specific services with no cost recovery fees in place. One of those services was responding to false burglary and robbery alarms at businesses and homes. The MSI study showed that the Sheriffs Department responded to approximately 5,500 false alarms a year, at an annual cost of approximately $590,000. The City Council directed staff to pursue a false alarm program proposal for their review. Lt. Bob Elson, representing the Sheriffs Department, spoke in support of the proposed program. Addressing the Council on this item was Tim Burkhart, representing the Chamber of Commerce, and William Oliver. City Attorney Carl Newton read the title to Ordinance No. 97-15. Motion by Heidt, second by Klajic, to waive further reading, introduce Ordinance No. 97-15 and pass to second reading. On roll call vote: Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None Absent: None Ordinance No. 97-15 passed to second reading. ITEM 9 NEW BUSINESS LOBBYIST REGISTRATION Councilmember HIajic reported that, in recent months, concern has been expressed that some individuals lobbying City Council members and providing testimony before the Council are not fully disclosing that they are representing or speaking on behalf of other individuals, groups or organizations. Councilmember HIajic requests that the Council consider establishment of a lobbyist registration requirement for those persons representing others in their communications with members of the City Council, Commission members and City staff. Addressing the Council on this item was Tim Burkhart, representing the Chamber of Commerce, Ed Dunn, and Allan Cameron. Motion by Boyer, second by KhJic, to direct staff to bring back a procedure requiring speakers to disclose any group affiliation on the speaker card prior to addressing the Council at a Council meeting. On roll call vote: Ayes: Heidt, HIajic, Boyer, Darcy, Smyth Noes: None Absent: None Motion carried. ITEM 10 NEW BUSINESS TERM LIMITS: BOARDS AND COMMISSIONS Councilmember Boyer reported that the City Council appoints members to the Planning Commission and Parks and Recreation Commission with members serving four year staggered terms. Each Councilmember nominates an individual to serve on each commission, with the nominee subject to approval and appointment by the entire Council. Concern has been expressed that by limiting the terms of commissioners, the City may lose knowledgeable resources and institutional memory. One written comment was submitted on this item. Councilmember Boyer read the title to proposed Ordinance 97-14. A Motion by Boyer, second by Darcy, to introduce Ordinance No. 97-14, waive further reading and pass to second reading. On roll call vote: Ayes: Boyer, Darcy Noes: Klajic, Heidt, Smyth Absent: None Motion does not carry. COMMITTEE REPORTS Councilmember Heidt commented on a requested change of name for the Metrolink line through Santa Clarita. Councilmember Klajic commented on the Green Seminar in Seattle and urged other Councilmembers or Commissioners to attend. STAFF COMMENTS George Caravalho, City Manager, commented on the League of California Cities Conference in October and asked if Council would prefer changing the October 14th Council meeting to October 15th. Council consensus to change the regular October 14, 1997 Council meeting to October 15, 1997. Mr. Caravalho also commented on Wiley Canyon and the promotion of a music festival in the Santa Clarita Valley. COUNCILMEMBER COMMENTS Councilmember Darcy distributed minutes from the World Futurists Society Conference. Councilmember Boyer commented on the City of Los Angeles split legislation and his support of it. CLOSED SESSION There was no Closed Session. ADJOURNMENT Motion by Heidt, second by Boyer, to adjourn the regular City Council meeting at 9:66 p.m. in memory of Mary Louise Kruse. Hearing no objections, it was so ordered. MAYOR ng ATTEST: CITY CLERK mm.sr�Pe..� U