HomeMy WebLinkAbout1997-10-15 - MINUTES - REGULAR (2)MINUTES OF REGULAR MEETING
CITY OF SANTA CLARITA
CITY COUNCIL
6:30 PAL
OCTOBER 15, 1997
CALL TO ORDER
Mayor Smyth called to order the regular meeting of the City Council at 6:35 p.m.
ROLL CALL
All Councilmembers were present.
CITY CLERK'S ANNOUNCEMENT
City Clerk Sharon Dawson announced that anyone wishing to address an item on the
agenda should fill out a speakers' slip and submit it to the City Clerk before the item is
discussed.
EKECUTIVE SESSION
This time has been set aside for Councilmembers to review the agenda and obtain any
further information that may be needed. This session is open to the public.
PUBLIC PARTICIPATION
Addressing the Council was Bob Lathrop regarding the Circulation Element; John Steffan
regarding the Sheriffs Department and Robert's Rules of Order; and Joseph Jasik regarding
Newhall Redevelopment.
INVOCATION
Councilmember Darcy led the invocation.
FLAG SALUTE
Councilmember Darcy led the flag salute.
APPROVAL OF AGENDA
Motion by Boyer, second by Heidt, to approve the agenda, removing
Consent Item 4 and continuing it to the October 28,1997 meeting for
additional information, and adding the following 2 subsequent need items,
finding the need to take action is immediate and arose subsequent to the
posting of the agenda:
Subsequent Need Item (to be heard as Item 16A) regarding EI Nino
preparations; and Closed Session Item under Government Code Section
54956.9 (a), existing litigation, Jones v. City of Santa Clarita, Los Angeles
County Superior Court Case #PC017581Y.
On roll call vote:
Ayes: Boyer, Darcy, Heidt, Klajic, Smyth
Noes: None
Absent: None
Motion carried.
APPROVAL OF MINUTES
Motion by Boyer, second by Darcy, to approve the minutes of the September
23, 1997 and September 30, 1997 meetings.
Hearing no objections, it was so ordered.
AWARDS/RECOGNITIONS
Mayor Smyth and Councilmembers presented an award to Mikhaile Savary for his
swimming events, and to SCV Sheriff Station Volunteer Tom Haner and Deputy Sheriffs
Max Godinez, Michael Konecny, Thomas McGee, Anthony Miano, and Michael Poirier for
their efforts in apprehending suspects and obtaining information regarding vandalism cases.
PRESENTATIONS
Pam Jenner and members of the Quilt Guild Association presented to the Mayor and Council
the City's 10th Anniversary Quilt and received award certificates.
ITEM 1
CONSENT CALENDAR
READING OF ORDINANCE TITLES
By listing the ordinance title on the public agenda and placing an item on the Consent
Calendar for Council to waive further reading of all ordinances whose titles appear on the
public agenda, the reading requirement set forth in Government Code Section 36934 is
satisfied once Council approves the Consent Calendar item. Determine that the titles to all
ordinances which appear on this public agenda have been read and waive further reading.
ITEM 2
CONSENT CALENDAR
CITY COUNCIL CANCEL REGULAR MEETING OF NOVEMBER 12, 1997
Staff is recommending that the November 12, 1997 meeting be canceled. City Council
schedule a regular meeting to follow the study session on November 4, 1997 and cancel the
previously scheduled regular meeting on November 12, 1997.
ITEM 3
CONSENT CALENDAR
AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR PLAN REVIEW SERVICES
During the past several years, the City's Building and Safety Division has utilized the
services of a contractual plan review company to supplement City staff in the review of large
commercial projects. City Council approve and authorize the City Manager to execute an
agreement for professional services with. EsGil Corporation for an amount not to exceed
$80,000 subject to City Attorney approval.
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ITEM 4
CONSENT CALENDAR
4 CLAIMS ADMINISTRATION CONTRACT
Carl Warren & Co. administers the City's self-insurance liability program including
investigation, adjustment, processing, supervision and resolution of liability claims against
the City. They aie requesting a rate increase to $43/hour in 1997/98, $44/hour in 1998/99,
and $45/hour in 1999/2000. The new rates represent less than a 2.4% per year increase,
approximately an additional $500 annually.
Approve the renewal of a three year professional service contract for Claims Administration
Services with Carl Warren & Co. at the rates quoted in the contract. The funds have been
budgeted in FY 97/98 in Account No. 1600-8001. Authorize the City Manager to execute and
sign all documents, subject to City Attorney approval.
Item N4 was removed from this agenda and continued to the October 28,1997
meeting for additional information.
ITEM 5
CONSENT CALENDAR
AGREEMENT FOR CITY ATTORNEY SERVICES
In December of 1987, the City engaged the services of Burke, Williams and Sorensen as legal
counsel via Resolution No. 87-2. This item is now on the agenda to formalize a contractual
agreement for Attorney services. Approve the agreement for city attorney services with the
firm of Burke, Williams and Sorensen and formally designate Carl K. Newton as City
Attorney.
ITEM 6 t
CONSENT CALENDAR
WILEY CANYON ROAD - REVISION TO EXISTING SCHOOL BUS LOADING ZONE FOR
WILEY CANYON ELEMENTARY SCHOOL - RESOLUTION NO. 97-115
The proposed no -stopping zone (150 feet) is on the west side of Wiley Canyon Road south of
La Glorita Circle and is in response to a request from Wiley Canyon School due to the
increase in bus activity in the area. Adopt Resolution No. 97-115, establishing a no -stopping
zone (school days), buses exempt, from 7:00 a.m. to 3:00 p.m. on Wiley Canyon Road 88 feet
to 238 feet south of La Glorita Circle, and direct staff to provide the necessary curb markings
or signs to effect this resolution.
ITEM 7
CONSENT CALENDAR
CANYON COUNTRY RECREATION CENTER, REMODEL OF BUILDING NUMBER TWO
- ADVERTISE FOR BIDS
This project involves the remodel of building number two of the Canyon Country Recreation
Center, formerly known as the Merle Norman facility. Building number two is a warehouse -
style building which is being remodeled to include two basketball courts and four racquetball
courts, along with a reception area, showers, and the necessary restroom facilities. Approve
the plans and specifications for Project No. F3001 and authorize the advertising for bids for
the remodel of building number two of the Canyon Country Recreation Center.
ITEM 8
CONSENT CALENDAR
TAX SHARING RESOLUTION FOR SANITATION DISTRICT - ANNEXATION NO. 292 -
RESOLUTION NO. 97-111
A tax -sharing resolution to establish tax increment funding for Sanitation District No. 26 to
provide wastewater treatment services to the area included in Sanitation District
Annexation No. 292. Adopt Resolution No. 97-111 approving and accepting the negotiated
exchange of property tax revenues resulting from Sanitation District Annexation No. 292.
ITEM 9
CONSENT CALENDAR.
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH
THE PLANNING CONSORTIUM TO PREPARE A SUBSEQUENT ENVIRONMENTAL
IMPACT REPORT (EIR) FOR THE BOUQUET SENIORS PROJECT (MASTER CASE NO.
97-102)
City staff has selected The Planning Consortium to prepare the subsequent EIR for the
Bouquet Seniors project. The cost for preparing the document is $41,650.00; the applicant
has submitted a check in this amount, with the City responsible for administering the
contract with the consultant. Authorize the City Manager or designee to enter into a
professional services contract between the City and The Planning Consortium to prepare the
subsequent EIR for the Bouquet Seniors Development, for a total contract not to exceed
$41,650.00, subject to City Attorney approval.
One written comment was received on this item.
ITEM 10
CONSENT CALENDAR
CITY CENTRAL PARK PHASE I - PROJECT NO. 99-057 - ADVERTISE FOR BIDS
Advertise for bids to construct the first phase of the City's Central Park. Approve the plans
and specifications for Project No. 99057 and authorize advertising for bids for City Central
Park, Phase I. Approve appropriation of $500,000 in Development Quimby Fees and
increase estimated revenues in Account No. P4001210-8001 by the same amount.
ITEM 11
CONSENT CALENDAR
AWARD CONTRACT FOR THE PURCHASE OF A FULL-SIZED 15 PASSENGER VAN
On August 6, 1997 the City advertised a notice inviting bids for the purchase of a full-sized
15 passenger van. The bid also requested quotes on six options of interest to staff. The
notice was provided to Bidnet, Santa Clarita Chamber of Commerce, Valencia Industrial
Association and ten vendors. On August 21, 1997 the bid responses were opened by the City
Clerk. Staff reviewed the bid responses, selected desired options and determined the lowest
responsive, responsible bidder to be Galpin Ford. Award contract to Galpin Ford in the
amount of $25,713.76 for the purchase of a full-sized 15 passenger van as specified in Bid No.
PR -97-98-01 including selected options fi-om Account No. 7481-8610; and approve a budget
transfer of $250 from Account No. 5120-7332 to Account No. 7481-8610.
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ITEM 12
CONSENT CALENDAR
CHECK REGISTER NOS. 37, 38, 39 - RESOLUTION NO. 97-110
Adoption of resolution approving and ratifying payment of the demands presented in the
check register. Adopt Resolution No. 97-110.
Motion by Boyer, second by Heidt, to approve the consent calendar, with the
exception of Item 4.
On roll call vote:
Ayes: Heidt, Klajic, Boyer, Darcy, Smyth
Noes: None
Absent: None
Motion carried.
ITEM 13
PUBLIC EZARING
FALSE ALARM PROGRAM - RESOLUTION N0.97-107 - ORDINANCE NO. 97-15
Mayor Smyth opened the public hearing.
City Clerk, Sharon Dawson, stated that all notices required have been provided.
Ken Striplin, Management Analyst, reported that at the September 9, 1997 City Council
meeting, the Council waived further reading and passed to second reading Ordinance No. 97-
15, the proposed false alarm program.
No requests to speak were submitted on this item.
Mayor Smyth closed the public hearing.
Motion by Boyer, second by Darcy, to adopt Ordinance No. 97-15, entitled:
AN ORDINANCE OF THE CITY OF SANTA CLARITA RELATING TO ALARM
SYSTEMS AND AMENDING CHAPTER 11.05 OF THE SANTA CLARITA
MUNICIPAL CODE.
On roll call vote:
Ayes: Klajic, Boyer, Darcy, Heidt, Smyth
Noes: None
Absent: None
Ordinance No. 97-15 adopted.
Motion by Boyer, second by Heidt, to adopt Resolution No. 97-107 amending
the schedule of fees and charges for City services by adding provisions for
false alarm fees.
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On roll call vote:
Ayes: Boyer, Darcy, Heidt, Klajic, Smyth
Noes: None
Absent: None
Resolution No. 97-107 adopted.
ITEM 14
UNFINISHED BUSINESS
CURFEW RESTRICTIONS - ORDINANCE NO. 97-16 - TRUANCY PROHIBITED -
ORDINANCE NO. 97-17
Kevin Tonoian, Management Analyst, reported that staff is recommending that the City
Council take action to amend Santa Clarita's existing ordinan.*s relating to curfew and
truancy as a result of a recent court case involving the City of San Diego, and their local
Curfew Ordinance.
No requests to speak were submitted on this item.
Motion by Heidt, second by Boyer, to adopt Ordinance No. 97.16 entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA
AMENDING CHAPTER 11.86 OF THE SANTA CLARITA MUNICIPAL CODE
TO PROHIBIT ANY PERSON UNDER THE AGE OF 18 FROM BEING OUT IN
PUBLIC BETWEEN THE HOURS OF 10.00 P.M. AND 6..00 A.M. WITH
CERTAIN EXCEPTIONS.
On roll call vote:
Ayes: Darcy, Heidt, Klajic, Boyer, Smyth
Noes: None
Absent: None
Ordinance No. 97.16 adopted.
Motion by Heidt, second by Boyer, to adopt Ordinance No. 97.17 entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA
AMENDING CHAPTER 11.67 OF THE SANTA CLARITA MUNICIPAL CODE
TO PROHIBIT ANY PERSON UNDER THE AGE OF 18, AND SUBJECT TO
COMPULSORY SCHOOL, FROM LOITERING BETWEEN THE HOURS OF
8:30 A.M. AND 1:30 P.1VL WITH CERTAIN EXCEPTIONS.
On roll call vote:
Ayes: Heidt, Klajic, Boyer, Darcy, Smyth
Noes: None
Absent: None
Ordinance No. 97-17 adopted.
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ITEM 15
UNFINISHED BUSINESS
WEST NEWHALL IMPROVEMENTS, PHASE 2, PROJECT NO. 72034 - CHANGE ORDER
TO CONTRACT
Kevin Tonoian, Management Analyst, reported that at the June 10, 1997 meeting, City
Council approved the award of contract for the West Newhall Improvements, Phase 2, to
Padilla Paving Company. Pursuant to the City Council direction, the award of contract was
subject to the resolution of the utility conflict with the Newhall County Water District. Both
agencies recognize the importance of moving forward with the completion of Phase 2
improvements in a timely fashion.
One written conment was submitted on this item.
Motion by ffiajic, second by Boyer, to approve and authorize the City
Manager to execute a change order for the West Newhall Improvements,
Phase 2, Project No. 72034, to Padilla Paving Company in the amount of
$112,881.15, and authorize a ten percent (10%) contingency.
On roll call vote:
Ayes: Hlajic, Boyer, Darcy, Heidt, Smyth
Noes: None
Absent: None
Motion carried.
RECESS AND RECONVENE
Mayor Smyth declared a recess at 7:42 p.m. and reconvened the meeting at 7:53 p.m. All
Councilmembers were present.
ITEM 16
UNFMSHED BUSINESS
AWARD OF CONTRACT TO PROVIDE F=D ASSET INVENTORY AND VALUATION
SERVICES
Barbara Boswell, reported that at the September 9, 1997 City Council meeting, staff
presented to Council an item to award a contract for fixed asset inventory and valuation
services to Asset Valuation Services based on a recently issued request for proposal. At that
time a representative from Valuation Resource Management (a vendor that competed for the
project) addressed the Council regarding his dissatisfaction with staffs recommendation.
Council directed staff to continue this item for consideration at a future Council meeting. On
September 24, 1997, an administrative hearing was held to review the concerns of the vendor
and the overall request for proposal process.
Motion by Darcy, second by Heidt, to award the contract for fixed asset
inventory and valuation services to Asset Valuation Services, Inc. for an
amount not to exceed $240000. Authorize the City Manager or designee to
execute and sign all documents, subject to City Attorney approval.
On roll call vote:
Ayes: Boyer, Darcy, Heidt, E3ajic, Smyth
Noes: None
Absent: None
Motion carried.
ITEM 16A
SUBSEQUENT NEED ITEM
EL NINO PREPARATION
Through action taken earlier during this meeting by the City Council, this item was added to
the agenda for discussion at this time.
Councilmember Boyer requested information as to how the City is preparing for the potential
El Nino.
City Manager Caravalho explained staffs efforts and listed the actions taken thus far in
preparation for El Nino. A report would be placed on a future Council agenda for further
discussion.
ITEM 16B
SUBSEQUENT NEED ITEM
RECONSIDERATION OF AMENDMENT TO CIRCULATION ELEMENT
Councilmember Boyer requested discussion of possible reconsideration of the Council's action _
taken September 30, 1997 amending the Circulation Element of the General Plan.
Motion by Boyer, second by Heidt, to add Item 16B to the agenda to discuss
possible reconsideration of Council's action with regard to the amendment
of the Circulation Element of the General Plan, finding the need is
immediate and arose subsequent to the posting of the agenda for this
meeting.
On roll call vote:
Ayes: Boyer, Darcy, Heidt, Smyth
Noes: Sisjic
Absent: None
Motion carried.
Motion by Boyer, second by Heidt, to schedule an adjourned regular meeting
of the City Council on October 21,1997 at 4 p.m. in Council Chambers for
Council to consider whether or not to reconsider the action taken at the
September 30, 1997 meeting with regard to the amendment of the
Circulation Element of the General Plan.
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On roll call vote:
Ayes: Darcy, Heidt, Boyer, Smyth
Noes: ffiajic
Absent: None
Motion carried.
Council consensus to discuss preparations for EI Nino and options for a
homeless shelter at the October 21, 1997 meeting.
:ITEM 17
NEW BUSINESS
LYOIIS AVENUE TRAFFIC ISSUES
Rabie Rahman, Associate Traffic Engineer, reported that City staff has conducted several
meetings with the businesses along Lyons Avenue between the I-5 northbound off -ramp and
Avenida Dorena to formulate recommendations to address the traffic safety issues along this
stretch of roadway. This report summarizes the findings and the proposed mitigation to
address the traffic concerns.
Addressing the Council on this item was Jeffrey Hacker, representing the Burger King
franchise, HKR Restaurants, Inc.
Motion by Hlaijic, second by Heidt, to direct staff to prohibit right and left
turns "out" of the westerly driveways of the ARCO Gas Station (24818 W.
Lyons Avenue) and the Texaco Gas Station (24440 W. Lyons Avenue),
prohibit right -turns and left -turns "into" the easterly driveways to the same
gas stations, install the necessary signs and markings to prohibit those
movements, and install caution signs at all driveways where left -turns are
allowed. Direct staff to widen the driveway to Burger King's site located at
24530 Lyons Avenue, within the City's right-of-way to ease the traffic
movements in and out of the site. Direct staff to review and monitor the rate
and accident patterns periodically (at a minimum every six months) to
determine if any other improvements would be necessary. Provide direction
to staff regarding the desire to include $220,000 in the Fiscal Year 1998-99 5 -
year Capital Improvement Program, to widen and modify the I-5 Lyons
Avenue northbound off -ramp and traffic signal (all in Caltrans' right-of-
way), and/or seek grant funding that may be applicable for these
improvements.
On roll call vote:
Ayes: Darcy, Heidt, Klajic, Boyer, Smyth
Noes: None
Absent: None
Motion carried.
COMMITTEE REPORTS(Council)
There were none.
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STAFF COMMENTS
There were none.
COUNCEU EMBER COMMENTS
Councilmember Klgjic provided an update on the Festival of Holidays.
Councilmember Heidt commented on a League of California Cities resolution regarding the
TrustLINE registry for childcare providers.
Councilmember Darcy commented on the League of California Cities conference and the neat
meeting of the North County Transportation Committee.
Councilmember Boyer commented on endorsements in local races.
CLOSED SESSION
Through action taken earlier during this meeting by the City Council, this item was added to
the agenda for discussion at this time.
Mayor Smyth recessed the meeting at 9:00 p.m. to Closed Session for consultation with legal
counsel under Government Code Section 64966.9 (a), eaiating litigation, Jones v. City of
Santa Clarita, Los Angeles Superior Court Case #PC0176814.
ADJOURNMENT
Motion by Boyer, second by Hlajic, to adjourn the regular meeting of the
City Council at 9:12 p.m. to 4:00 p.m. on October 21, 1997 in the Council
Chamber.
Hearing no objections, it was so ordered.
ATTEST:
97OCf15.REG
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