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HomeMy WebLinkAbout1997-05-13 - MINUTES - SPECIAL REGULAR (2)MINUTES OF SPECIAL MEETING "—" CITY OF SANTA CLARITA CITY COUNCIL 6:00 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. MAY 13, 1997 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 6:00 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was no public participation. CLOSED SESSION City Attorney, Carl Newton, announced that this closed session is for ANNOUNCEMENT the purpose of conducting (1) Conference with real property negotiator - Government Code Section 54956.8 - Property Address: 26407 N. Golden Valley Road., Santa Clarita, CA 91350 - Owner/Negotiating Party: Mr. J. B. Nethercutt; and (2) Conference with legal counsel - Government Code Section 54956.9 (a) - Name of Case: Auto Service Plus, et al. v. City of Santa Clarita. The need to discuss a third item, Conference with legal counsel - Government Code Section 54956.9 (c) - one case of potential litigation, arose subsequent to the posting of the agenda. Motion by Boyer, second by Darcy, to add Conference with legal counsel- Government Code Section 54956.9 (c), - one case of potential litigation to the agenda, finding the need to discuss the item arose subsequent to the posting of the agenda. Hearing no objections, it was so ordered. RECESS At 6:02 p.m., Mayor Smyth recessed to closed session in the Orchard Room. RECONVENE Mayor Smyth reconvened the special meeting of the City Council at 6:35 p.m. CITY ATTORNEY City Attorney, Carl Newton, announced that the City Council ANNOUNCEMENT considered defense of the lawsuit entitled Auto Service Plus, et al. v. City of Santa Clarita. Council authorized the City Attorney and the firm of Burke, Williams & Sorensen to defend and bring related cross actions. ADJOURNMENT Mayor Smyth adjourned the special meeting of the City Council at CALL TO ORDER ROLL CALL 6:37 p.m. Mayor Smyth called to order the regular meeting of the City Council at 6:38 p.m. All Councilmembers were present. CITY CLERK'S City Clerk, Sharon Dawson, announced that anyone wishing to ANNOUNCEMENT address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council at this time was John Steffen, concerning money the City receives from the Federal government and how it is spent on roads; Bob Lathrop, who spoke on behalf of SCOPE and made personal comments regarding water in the Santa Clarita Valley; Dave Ends, representing the Youth Sports Association, regarding Tesoro del Valle; Paul Gillespie, representing the Plum Canyon Homeowners, regarding a signal on Plum Canyon (also ?" submitted pictures). Nine written comments were submitted concerning a crossing guard at Whites Canyon and Steinway. INVOCATION Councilmember Darcy introduced Pastor Jack Diutsman, Haven House SCV Foursquare Church, who gave the invocation. PLEDGE OF Councilmember Darcy led the Pledge of Allegiance. ALLEGIANCE APPROVAL OF AGENDA Motion by Boyer, second by Heidt, to approve the agenda with the exception of items 2, 3, 13, 17, 18 and 19 which were pulled for discussion. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Darcy, second by Heidt, to approve the minutes of April 22, 1997 and the special meeting of April 24, 1997 as submitted. Hearing no objections, it was so ordered. AWARDS/RECOGNITIONS Mayor Smyth and Council presented a "Caught Ya Doing Something Good" Award to Brian Levin for his winning essay about the SANE program and to Sheriff Deputies George Guevara, Robert Foster and 2 Anthony Miano for their arrests of more than 100 drivers each who were driving under the influence within a 12 -month span. PRESENTATIONS Lynn Plambeck and Ed Dunn of Newhall Water Company made a presentation on Water Awareness Month and also submitted written material. ITEM 1 CONSENT CALENDAR SEISMIC HAZARD EVALUATION REPORT FOR ELSMERE CANYON - This recently completed report was commissioned by the City, incorporates data from the 1994 Northridge Earthquake and confirms earlier concerns about seismic hazards in Elsmere Canyon. Receive and direct staff to forward copies of the report to the County of Los Angeles, the United States Forest Service, and other interested parties. ITEM 2 CONSENT CALENDAR STATE LEGISLATION - LOCAL LAND USE APPROVAL AUTHORITY AND SCHOOL FACILITIES MITIGATION - The Legislature is presently considering approximately nine bills which address the issue of local land use approval authority and school facilities mitigation. The primary focus of the bills is to repeal three key court decisions which, in essence, provide local governments with the authority to consider and require mitigation of development impacts on local school districts as part of the land use approval process. Adopt general statement of position relative to local land use and school facilities mitigation which includes: 1) opposition to repeal of Mira, Hart and Murrieta decisions, 2) retention of local land use authority, 3) multi -pronged approach toward school facilities mitigation, and 4) changing the voting requirement on school bonds only to a majority vote. These points shall be transmitted to appropriate members of the Legislature, League of California Cities and local school districts. Motion by Heidt, second by Majic, to approve items 1) opposition to repeal of Mira, Hart and Murrieta decisions, 2) retention of local land use authority, and 3) multi -pronged approach toward school facilities mitigation. On roll call vote: Ayes: Darcy, Heidt, Majic, Boyer, Smyth Noes: None Absent: None Motion carried. Motion by Heidt, second by Boyer, to approve item 4) changing the voting requirement on school bonds only to a majority vote. On roll call vote: Ayes: Darcy, Heidt, Boyer, Smyth Noes: Majic Absent: None Motion carried. ITEM 3 CONSENT CALENDAR STATE LEGISLATION - ASSEMBLY BILL 303 - Assembly Member George Runner has introduced Assembly Bill 303 which provides for creation of the Los Angeles County Division Authority (Authority). The purpose of the Authority would be to examine the fiscal health and service delivery capability of Los Angeles County. The Authority would also determine whether the division of Los Angeles County into two or more smaller counties would improve fiscal health and service delivery. Support Assembly Bill 303 and transmit statements of support to Assembly Member Runner, appropriate members of the Legislature, League of California Cities, California Contract Cities Association and Independent Cities Association. Motion by Heidt, second by Klajic, to approve the recommended action. On roll call vote: Ayes: Heidt, Majic, Boyer, Smyth Noes: None Absent: None ... Abstain: Darcy Motion carried. ITEM 4 CONSENT CALENDAR TRANSFER OF STORM DRAINS TO THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT - TRACT NO. 48117, MTD NO. 1360 - RESOLUTION NO. 97-49 - Resolution to authorize the transfer of MTD No. 1360 to the Los Angeles County Flood Control District, (LACFCD) and to request LACFCD to accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. Adopt Resolution No. 97-49; authorize the Mayor to execute the Quitclaim Deed for the easements to the LACFCD on behalf of the City; direct the City Clerk to transmit a copy of the report indicating the date and action taken, three certified copies of the recorded Quitclaim Deed properly executed and acknowledged, and three certified copies of the adopted resolution to Mr. Steve Dunn at the County of Los Angeles. ITEM 5 CONSENT CALENDAR TRANSFER OF STORM DRAINS TO THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT - TRACT NO. 35984, PRIVATE DRAIN NO. 1779 - Resolution to authorize the transfer of Private Drain No. 1779 to the Los Angeles County Flood Control District, (LACFCD) and to request LACFCD to accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. Adopt Resolution No. 97-53; direct the City Clerk to transmit a copy of the report indicating the date and action taken, and three certified copies of the adopted rd resolution to Mr. Steve Dunn at the County of Los Angeles. ITEM 6 CONSENT CALENDAR RIGHT -TURN POCKETS ON SOLEDAD CANYON ROAD AT GOLDEN OAK ROAD AND RUETHER AVENUE - PROJECT NOS. 95-046 AND 95-047 -ADVERTISE FOR BIDS - These projects involve the construction of new right turn pockets and minor traffic signal modifications at the intersections of Soledad Canyon Road at Golden Oak Road and Soledad Canyon Road at Ruether Avenue. Approve the plans and specifications for right -turn pockets on Soledad Canyon Road at Golden Oak Road and Ruether Avenue, Project Nos. 95-046 and 95-047, and authorize the advertising for bids. ITEM 7 CONSENT CALENDAR CITYWIDE SIDEWALK REPLACEMENT AND ACCESS RAMP INSTALLATION - PROJECT NO. PWS -4 - ADVERTISE FOR BIDS - This project is an ongoing City program that is a combination of two separate programs, the first being the repair, restoration, and maintenance of public curb, gutter, sidewalks, driveway approaches, and pedestrian access ramps that are damaged by street tree root lifting and other natural causes. The second annual program is the installation of new pedestrian access ramps within the City of Santa Clarita. Approve budget transfers as follows: From Account No To Account No. Amount 70028455 70010455 $70,000 4320-8028 70010001 $60,000 5211-8061 70010201 $65,000 Approve the plans and specifications for Citywide Sidewalk Replacement and Access Ramp Installation, Project No. PWS -4, and authorize the advertising for bids. ITEM 8 CONSENT CALENDAR FY 96/97 OVERLAY PROJECT - PROJECT NO. 70011- ADVERTISE FOR BIDS - The City's annual overlay program will resurface various City streets selected based on the City's pavement management system. Curb and gutter repairs will also be performed in the Four Oaks areas as part of this project. Approve the plans and specifications for Project No. 70011 and authorize the advertising for bids for the FY 96/97 Overlay Project. ITEM 9 CONSENT CALENDAR FOUR OAKS DEWATERING WELLS, PROJECT NO. 73007, BID ADVERTISE - This project will install dewatering wells in the Four Oaks area to lower the area's high groundwater. Approve the plans and specifications and authorize the advertising for bids for Project No. 73007, Four Oaks Dewatering Wells. Approve a change order in the amount of $20,000 for additional technical services. ITEM 10 CONSENT CALENDAR REALIGNMENT OF LUTHER DRIVE, PROJECT NO. 95-068, ADVERTISE FOR BIDS - This project involves the removal of the existing roadway from 200 feet north of the centerline of Mandan Street to Soledad Canyon Road and the reconstruction of Luther Drive 143 feet to the east of its present location. The project will also provide road improvements along Soledad Canyon Road including raised median, deceleration lane, right -turn pocket, and the construction of a new signal at the intersection of Soledad Canyon Road and Luther Drive/Homyr Place. Approve the plans and specifications for Project No. 95-068, and authorize the advertising for bids for the realignment of Luther Drive. ITEM 11 CONSENT CALENDAR FY 96/97 ANNUAL SLURRY SEAL PROGRAM - PROJECT NO. 95-058 - ADVERTISE FOR BIDS - This project involves the surface preparation and application of emulsion slurry seal to seal surface cracks and increase the useful pavement life of the City street system. Approve the plans and specifications for Project No. 95-058, and authorize the advertising for bids for the FY 96/97 Annual Slurry Seal Program. ITEM 12 CONSENT CALENDAR VALENCIA BOULEVARD AT CREEKSIDE ROAD BARRIER RAIL IMPROVEMENTS - PROJECT NO. 71009 - BID AWARD - This project will upgrade the existing bridge barrier railing an Valencia Boulevard over the South Fork of the Santa Clara River. The existing substandard metal railing will be removed and replaced with a concrete bridge barrier rail, decorative tile will be installed, and crash cushions will be placed in the center median area. Approve the award of the contract for the Valencia Boulevard at Creekside Road Barrier Rail Improvements, Project No. 71009, to Security Paving Company in the amount of $232,798.50 and authorize a ten percent contingency. Authorize the City Manager or his designee to approve all documents relating to this contract. ITEM 13 CONSENT CALENDAR ARCHITECTURAL REVIEW - Request of staff to develop draft design guidelines and a staff level review process following the discussion on architectural review at the April 1, 1997 City Council study session. Direct staff to develop design guidelines and present to the Planning Commission and City Council for review. Motion by Boyer, second by Darcy, to approve the recommended action. On roll call vote: Ayes: Klajic, Boyer, Darcy, Heidt, Smyth Noes: None 0 Absent: None Motion carried. ITEM 14 CONSENT CALENDAR QUARTERLY BROCHURE RFP PROCESS AND SELECTION OF PUBLISHER - The Parks, Recreation, and Community Services Department produces a quarterly brochure, "Seasons", to inform the public of program offerings, special events, and issues within the City. The RFP was advertised on March 5, 9, and 12, 1997. Requests for proposals were sent to thirty-two vendors, fifteen of which were locally owned and operated. Enter into a contract with Schoolhouse Publications, Inc. in an amount not to exceed $47,795 and authorize the City Manager to execute all documents pertaining thereto. ITEM 15 CONSENT CALENDAR VALENCIA BOULEVARD BICYCLE BRIDGE - PROJECT NO. 99-047-01 - ADVERTISE FOR BIDS - This project consists of the construction of a bicycle bridge adjacent to the west (downstream) side of the existing Valencia Boulevard Bridge near Creekside Road and forms a part of the bicycle trail called the Santa Clara River Trail - Phase III. Adopt the plans and specifications, and authorize staff to issue a Notice Inviting Bids for Project No. 99-047-01, the "bridge" portion of the project. Direct staff to reconcile all comments from the L.A. County Public Works Bridge Section. �^ ITEM 16 CONSENT CALENDAR CREEKVIEW PARK PROJECT ACCEPTANCE - PROJECT NO. 95-505 - Notice of Completion and project acceptance for Creekview Park, an eight -acre neighborhood park located at 22200 Park Street in the community of Newhall. Accept the project and direct the City Clerk to record the Notice of Completion. At the expiration of 35 days from the date of recordation of the Notice of Completion, direct staff to release the amount deducted from the final payment and retention, except such amounts as are required by law to be withheld by properly executed and filed notice to stop payment. ITEM 17 CONSENT CALENDAR CONTRACT FOR PROFESSIONAL SERVICES - LAND ACQUISITION FUNDING - Professional services for the preparation of competitive grant applications submitted for the acquisition and development of open space canyons and significant ecological areas. The Parks, Recreation, and Community Services Department has funding budgeted in Account No. 7100-8001 for this contract. Approve an amount not to exceed $59,280 for professional services by Rincon Consultants for grant aware percentage fees; these funds are budgeted in Account No. 7100-8001. Authorize the City Manager to prepare and sign all required documentation to complete the transaction with Rincon Consultants. 7 ITEM 18 CONSENT CALENDAR RIVER PARK LAND ACQUISITIONS - APN 2840-002-008, 009, AND 019 - Acquire three River Park parcels adjacent to the City owned parcel in the Lost Canyon area. Approve the acquisition of Los Angeles Assessor Parcel Numbers 2840-002-008 for a price not to exceed $10,000, 2840-002- 009 for a price not to exceed $38,000, and 2840-002-019 for a price not to exceed $35,000. The funds for this acquisition are budgeted in Account No. 60001210-8001. Authorize the City Manager to negotiate, prepare, and sign all required documentation to complete the acquisitions. Motion by Heidt, second by Boyer, to approve the recommended action on items 17 and 18. On roll call vote: Ayes: Boyer, Darcy, Heidt, Klajic, Smyth Noes: None Absent: None Motion carried. ITEM 19 CONSENT CALENDAR REAUTHORIZATION OF THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT (ISTEA II) - RESOLUTION NO. 97-55 - Adoption of Resolution No. 97-55 which supports the reauthorization of the Intermodal Surface Transportation Efficiency Act (ISTEA II) by the United States Congress and supports the specific regional projects proposed by the Los Angeles County Metropolitan Transportation Authority. Adopt Resolution No. 97-55 and authorize the Mayor to `orward the resolution to the City's congressional representatives. Arthur Sohikian, Assistant Director of Governmental Affairs for MTA, responded to questions from Councilmembers and indicated MTA would be available to make a presentation at the next Council meeting. One written comment was submitted on this item. Motion by Darcy, second by Boyer, to approve the recommended action. On roll call vote: Ayes: Heidt, Majic, Boyer, Darcy, Smyth Noes: None Absent: None Motion carried. ITEM 20 CONSENT CALENDAR CHECK REGISTER NOS. 15,16 AND 17 - RESOLUTION NO. 97-52 - This resolution approves and ratifies payment the demands presented in the check register. Adopt Resolution No. 97-52. Motion by Boyer, second by Darcy, to adopt the consent calendar with the exception of items 2, 3, 13, 17, 18 and 19. On roll call vote: Ayes: Boyer, Darcy, Heidt, Majic, Smyth Noes: None Absent: None Motion carried. ITEM 21 Councilmember Klajic disqualified herself from participation on UNFINISHED BUSINESS this item due to a conflict of interest and left the Chamber. LICENSING TEMPORARY ROLL -OFF BIN SERVICE - Lynn Harris, Deputy City Manager, Public Works, reported that ORDINANCE NO. 97-7 at the April 8, 1997 meeting, the first reading of Ordinance No. 97-7, regarding the licensing of temporary refuse roll -off bin service, was tabled until specific information could be provided about administrative aspects of the temporary roll -off bin licensing program. This report provides the additional information requested by the City Council. Addressing the Council on this item was Steven Larey, "^ representing Larey Rubbish, and Jerry Neuman, representing Crown Disposal, who also submitted a letter dated May 13, 1997. One written comment was submitted on this item. Motion by Heidt, second by Darcy, to table this item until further notice. RECESS AND RECONVENE ITEM 22 UNFINISHED BUSINESS AMENDMENTS TO THE MANUFACTURED HOME PARK RENT STABILIZATION ORDINANCE - ORDINANCE NO. 97-8 Hearing no objections, it was so ordered. Councilmember Majic returned to the Chamber at this time. Mayor Smyth recessed the meeting at 8:28 p.m. and reconvened the meeting at 8:40 p.m. All Councilmembers were present. Councilmember Klajic disqualified herself from participation on this item due to a conflict of interest and left the Chamber. Jeffrey Lambert, Planning Manager, reported that this item is for the purpose of consideration of an ordinance amending the current manufactured home park rent stabilization ordinance to address vacancy control and minor clarification amendments. Carl Newton, City Attorney, read the title to Ordinance No. 97-8. Motion by Heidt, second by Darcy, to waive further reading and adopt Ordinance No. 97-8. On roll call vote: Ayes: Boyer, Darcy, Heidt, Smyth Noes: None Absent: None Disqualified: HIajic Ordinance No. 97-8 adopted. Councilmember HIajic returned to the Chamber at this time. ITEM 23 Ron Kilcoyne, Transportation Manager, reported that at the UNFINISHED BUSINESS April 1, 1997 City Council Study Session, Council indicated to PERFORMANCE REVIEW ATCNancom and staff they expected immediate improvement OF ATC CONTRACT and resolution of problems on the Commuter Bus Service, and wished to review contract status within 30 days. This item details the actions that have been taken to improve Commuter Express bus service including the addition of buses available for service to replace problem buses pulled out of service for repairs and the resultant improvements in service. Addressing the Council on this item was Michael Wilhelmi representing ATCNancom and Cheryl Grotefend. Three written comments were submitted on this item. ITEM 24 NEW BUSINESS PRESENTATION OF 1997/98 OPERATING AND CAPITAL BUDGET AND 5 YEAR CAPITAL IMPROVEMENT PROGRAM Motion by HIajic, second by Boyer, to continue with the contract and monitor the progress, requiring that Council receive accident reports immediately and a monthly report informing Council on the cause, duration and corrective action taken on any delays. On roll call vote: Ayes: Darcy, Heidt, HIajic, Boyer, Smyth Noes: None Absent: None Motion carried. Motion by Boyer, second by HIajic, to move item 24 to follow item 29. Hearing no objections, it was so ordered. ITEM 25 Under the direction of Councilmember Carl Boyer, staff has been NEW BUSINESS advised to bring before the City Council a request to take formal PROPOSED LIQUOR action in opposing liquor sales at the new 99¢ Store located at SALES AT THE NEW 99¢ 24200 Lyons Avenue. An application for liquor sales has been STORE filed with the Department of Alcoholic Beverage Control. Addressing the Council on this item was Henry Miller representing the 99¢ Only Store and Angelea Shanahan, Skip Newhall, Tim Burkhart, Kathleen Rocco, Nick Rocco, Sally Swiatek. No action taken. ITEM 26 George Caravalho, City Manager, introduced Assistant 'Fire Chief NEW BUSINESS David Horn, Division 3, who reported that the Los Angeles PROPOSITION E ON THE County Fire Department collects about $52 million per year JUNE 3, 1997 BALLOT through its existing benefit assessment, which was imposed in 1991. The average 1996-97 assessment for a Santa Clarita single family residence is $50.96 per year. As a result of Proposition 218 on the November, 1996 ballot, the Fire Department will lose this benefit assessment district. As a result, the Los Angeles County Fire Department is supporting Proposition E on the June 3, 1997 ballot. Proposition E would impose a special tax, designed to replace the loss of the benefit assessment district. Motion by Heidt, second by Boyer, to adopt Resolution 97-57, as amended, supporting Proposition E. On roll call vote: Ayes: Majic, Boyer, Darcy, Heidt, Smyth Noes: None Absent: None Resolution 97-57 adopted. ITEM 27 In report, Rick Putnam, Director, Parks, Recreation and NEW BUSINESS Community Services, advised that Proposition L will appear on COUNTY PUBLIC the June 3, 1997 Los Angeles County Special Tax Election. LIBRARY SPECIAL TAX - Proposition L is a special tax measure which, if approved, will RESOLUTION NO. 97-54 provide funding for the County Public Library to replace lost revenue. Addressing the Council on this item was John Steffen, Marjean L. Therian, Josie B. Eyes, and Phil Nowlin. Motion by Boyer, second by Heidt, to adopt Resolution No. 97-54 endorsing Proposition L on the June 3, 1997, County of Los 11 Angeles Special Tax Election. On roll call vote: Ayes: Boyer, Darcy, Heidt, HIajic, Smyth Noes: None Absent: None Resolution No. 97-54 adopted. ITEM 28 This item was removed from the agenda. NEW BUSINESS ITEM 29 To keep the City Council and the general public informed on NEW BUSINESS these issues, the City Manager presents a status report once a STATUS REPORT #10 ON month to Council. L.A. COUNTY LANDFILL ISSUES AND THE Council received report. PROPOSED ELSMERE CANYON LANDFILL IN THE SCV ITEM 24 Item 24 was presented at this time. NEW BUSINESS PRESENTATION OF George Caravalho, City Manager, reported that this item is on 1997/98 OPERATING AND the agenda for formal presentation of the proposed 1997/98 CAPITAL BUDGET AND 5 operating and capital budget as well as the 5 year capital YEAR CAPITAL improvement program. IMPROVEMENT PROGRAM Council consensus to schedule a budget study session on June 4, 1997 in the Orchard Rooms from 3:30 to 5:30 p.m. and to schedule a redevelopment study session on June 4, 1997 in the Orchard Rooms at 6:30 p.m. COMMITTEE REPORTS Councilmember Heidt reported on the Sanitation District and the (Council) annexation of Weyerhauser. STAFF COMMENTS There were none. COUNCILMEMBER Councilmember HIajic commented on Eco Village presentation on COMMENTS May 16 and stated that all were invited. ADJOURNMENT Motion by Boyer, second by Darcy, to adjourn in Memory of Elizabeth Ackerman, Richard Rioux, Heath Taylor and Prudy Thatcher to the May 20, 1997 Special City Council Meeting at 4:00 p.m. in the Main Conference Room for the purpose of holding a Closed Session under Government Code § 54957 to conduct PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS 12 ATTEST: -)� x CITY CLERK 97=y13.reg for the City Manager and City Attorney. Hearing no objections, it was so ordered. 13