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HomeMy WebLinkAbout1997-06-10 - MINUTES - SPECIAL REGULAR (2)MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 5:30 PAL MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. JUNE 10, 1997 CALL TO ORDER Mayor Pro Tem Heidt called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councilmembers were present with the exception of Mayor Smyth. PUBLIC PARTICIPATION There was no public participation. CLOSED SESSION City Attorney, Carl Newton, announced that this closed session is for the ANNOUNCEMENT purpose of (1) Conference with real property negotiator - Government Code Section 54956.8 - Property location: 1.45 acres generally located west of McBean Parkway and north of Valencia Blvd.; Owner/Negotiating'Party: Valencia Company; Under Negotiation: Price and Terms; RECESS RECONVENE (2) Conference with real property negotiator - Government Code Section 54956.8 - Property Address: 26407 N. Golden Valley Road., Santa Clarita, CA 91350; Owner/Negotiating Party: Mr. J.B. Nethercutt; Under Negotiation: Price and Terms; (3) Conference with legal counsel - Pending litigation - Government Code Section 54956.9(a) - Auto Service Plus v. City of Santa Clarita; and (4) Conference with legal counsel - Government Code Section 54956.9(c.) - one matter. At 5:32 p.m., Mayor Pro Tem Heidt recessed to closed session in the Orchard Room. Mayor Smyth reconvened the special meeting of the City Council at 6:44 p.m. CITY ATTORNEY City Attorney, Carl Newton, announced that Council took action in ANNOUNCEMENT Closed Session to authorize the filing of a lawsuit against Westcreek Properties Limited seeking payment of bridge and thoroughfare fees in at amount of nearly $5 million. ADJOURNMENT Mayor Smyth adjourned the special meeting of the City Council at 6:45 p.m. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:46 p.m. ROLL CALL All Councilmembers were present. CITY CLERK'S City Clerk, Sharon Dawson, announced that anyone wishing to ANNOUNCEMENT address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council at this time was Robert Lathrop concerning water supplies within the Valley; and Allan Cameron, Merry Farmer, and Ruth Griffin regarding the Chiquita Canyon landfill. INVOCATION Councilmember Klajic led the invocation. PLEDGE OF ALLEGIANCE Councilmember Klajic led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Boyer, second by Darcy, to approve the agenda, removing items 11, 13 and 15 for discussion, and to add subsequent need item 23 with the finding that the need for discussion of this item arose after the posting of the agenda. On roll call vote: Ayes: Boyer, Darcy, Heidt, Klajic, Smyth Noes: None Absent: None Motion carried. APPROVAL OF MINUTES Motion by Boyer, second by Darcy, to approve the minutes of May 27, 1997. F? Hearing no objections, it was so ordered. AWARDSLRECOGNITION Mayor Smyth and Councilmembers presented Nate colter with a Certificate of Appreciation and a Proclamation honoring "Older Americans Month". PRESENTATIONS RECESS TO NEWHALL REDEVELOPMENT AGENCY RECONVENE ITEM 1 CONSENT CALENDAR Mayor Smyth and Councilmembers presented Canyon High School students who participated in the pilot Recycling Education and Awareness Program (REAP) with certificates of recognition. Mayor Smyth and Councilmembers presented a plaque honoring the Veluzat Family for being an Outstanding Sponsor of the Cowboy Poetry and Music Festival. There were none. At 7:23 p.m., Mayor Smyth recessed to the Newhall Redevelopment Agency. At 8:08 p.m., Mayor Smyth reconvened the regular meeting of the City Council. RESOLUTION NO. 97-73 - Resolution of the City Council consenting to a Joint Public Hearing with respect to the Redevelopment Plan and the Environmental Impact Report for the Newhall Redevelopment Project. Adopt Resolution No. 97-73. ITEM 2 CONSENT CALENDAR RENEWAL OF CITY CDBG SUBRECIPIENT CONTRACTS - Santa Clarita's Community Development Block Grant (CDBG) Program provides a wide range of services to residents through agencies and subrecipients that are contracted for by the City. Current City contracts with these subrecipients are Contracts due to expire at the end of Fiscal Year 1996197, and require renewal by the City Council to ensure that services are continued without any interruption to our residents. Approve the City's CDBG Subrecipient acts for Program Year 1997-98 and direct staff to take the necessary actions needed to re -authorize these contracts to provide services for Santa Clarita residents. ITEM 3 CONSENT CALENDAR AUTHORIZATION TO INCREASE THE AMOUNT OF THE PROFESSIONAL SERVICES CONTRACT WITH IMPACT SCIENCES TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE NORTH VALENCIA ANNEXATION PROJECT (MASTER CASE NO. 95- 242, MASTER CASE NO. 97-063) - City staff is seeking approval to increase the amount of the contract with Impact Sciences to rewrite the EIR for the proposed North Valencia Annexation project for the area located south of Newhall Ranch Road, east of Avenue Anza, north of Magic Mountain Parkway and the Auto Center and west of Valencia Blvd. and Bouquet Canyon Road adjacent to the City boundary. The applicant, Valencia Company, would pay the cost of the EIR preparation while City staff would administer the contract. Authorize the City Manager or designee to increase the existing contract with Impact Sciences by $120,050 for a total contract amount not to exceed $215,050. Funds will be available in Account No. 501-2363. ITEM 4 CONSENT CALENDAR SOUTH FORK RIVER TRAIL PHASE III REQUEST TO ADVERTISE FOR BIDS - Request authorization to bid South Fork Trail Phase III project which extends from the existing trail terminus at the vacated Newhall Avenue westerly to the Orchard Village Road bridge. Authorize staff to issue a Notice Inviting Bids for the South Fork Trail Phase III Project. ITEM 5 CONSENT CALENDAR RENEWAL OF GOLDEN BEAR ARBORISTS, INC. TREE TRIMMING CONTRACT - Golden Bear Arborists, Inc. is currently concluding the fust year of a four-year renewable tree trimming contract with the City of Santa Clarita. Golden Bear Arborists, Inc. has provided the City with exceptional service over the past year. Subject to City Council adoption of the 1997/98 budget, approve renewal of Tree Trim Contract PR -96-97-045 for Fiscal Year 1997/98 in the amount of $262,760, and authorize the City Manager to sign all documents pertaining to the renewal of said contract. ITEM 6 CONSENT CALENDAR RENEWAL OF GOLDEN BEAR ARBORISTS, INC., WEED, PEST, AND DISEASE CONTROL CONTRACT - Golden Bear Arborist, Inc. is currently concluding the second year of a four-year renewable weed, pest, and disease control contract with the City of Santa Clarita. Golden Bear Arborists, Inc. has provided the City with exceptional service over the past two years. Subject to City Council approval of the 1997/98 budget, approve renewal of Weed, Pest, and Disease Control Contract No. PR -95-96-043 for Fiscal Year 1997/98 in the amount of $62,000 and authorize the City Manager to sign all documents pertaining to the renewal of said contract. ITEM 7 CONSENT CALENDAR CDBG SUPPLEMENTAL PROJECT - PHASE I - PROJECT NO. 57-06 - PROJECT ACCEPTANCE - This project repaired street improvements damaged in the 1994 earthquake. The work involved reconstruction of curb, gutter, sidewalks, pedestrian access ramps, cross gutters, and asphalt pavement. The repair efforts were mainly performed in the community of Canyon Country. Accept the work performed by R.C. Becker & Son, Inc. On CDBG Supplemental Project No. 57-06 - Phase I and direct 4 the City Clerk to file the Notice of Completion. Direct staff to release the 5 percent retention 35 days rafter the Notice of Completion is recorded, provided no Stop Notices as provided by law have been filed. ITEM 8 CONSENT CALENDAR MAGIC MOUNTAIN PARKWAY MEDIAN LANDSCAPING - PROJECT NO. 11003 - APPROVAL OF MAINTENANCE AGREEMENT - In order to construct this project within the right-of-way owned and controlled by the California Department of Transportation, the City must obtain an encroachment permit from Caltrans. As a condition of issuing this permit, the City must enter into a Maintenance Agreement with Caltrans, in which the City accepts responsibility for ongoing maintenance of the improvements constructed by the project. Authorize the City Manager to enter into a Maintenance Agreement with Caltrans, in connection with Permit No. 797-NLC-0175. ITEM 9 CONSENT CALENDAR SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. 1 DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR ZONE NOS. 23 AND 46 WITHIN THE MOUNTAIN VIEW/SECO CANYON AND NORTHBRIDGE ANNEXATIONS - RESOLUTION NO. 97-66 - This item is a resolution which orders the preparation of an Engineer's Report for the Mountain View/Seco Canyon and Northbridge Landscape Maintenance Zones of District No. I for Fiscal Year 1997/98. It includes the preliminary approval of the Engineer's Report which is on file with the City Clerk, the Resolution of Intention, and the recommended assessments for each zone. The report redesignates the zone numbers as Zone Nos. 23 and 46 within the Santa Clarita Landscape Maintenance District No. 1. The resolution also sets the public hearing on the District for July 8, 1997. Adopt Resolution No. 97-66 preliminarily approving the Engineer's Report, initiating proceedings with regard to Santa Clarita Landscape Maintenance District No. 1, Zone Nos. 23 and 46 for Fiscal Year 1997-98, declaring the City's intent to levy and collect annual assessments for LMD No. 1, and setting a public hearing for July 8,1997. ITEM 10 CONSENT CALENDAR SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. 1 DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR ZONE NOS. T2 (OLD ORCHARD), T3 (VALENCIA HILLS), T4 (VALENCIA MEADOWS), AND T5 (LA QUESTA) - RESOLUTION NO. 97-69 - This item is a resolution which orders the preparation of an Engineer's Report for Zone Nos. T2, T3, T4 and T5 of District No. 1 for Fiscal Year 1997-98. It includes the preliminary approval of the Engineer's Report which is on file with the City Clerk, the Resolution of Intention, and the recommended assessments for each zone. The report redesignates the zone numbers as Zone Nos T2, T3, T4, and T5 within the Santa Clarita Landscape Maintenance District No. 1. The resolution also sets the public hearing on the District for July 8, 1997. Adopt Resolution No. 97-69 preliminarily approving the Engineer's Report, initiating proceedings with regard to Santa Clarita Landscape Maintenance District No. 1, Zone Nos. T2, T3, T4, and T5 for Fiscal Year 1997-98, declaring the City's intent to levy and collect annual assessments for LMD No. 1, and setting a public hearing for July 8, 1997. 5 ITEM 11 CONSENT CALENDAR WEST NEWHALL IMPROVEMENTS, PHASE II - PROJECT NO. 72034 - BID AWARD - The West Newhall Improvement Project will install curb, gutter, and sidewalk, and reconstruct streets in the West Newhall area. The limits of Phase U include Walnut Street from 14th Street to Lyons Avenue, and 11th Street and 13th Street from Newhall Avenue to Walnut Street. Approve the award of the contract for the West Newhall Improvements, Phase 11, Project No. 72034, to Padilla Paving Company in the amount of $418,041.55, and authorize a ten percent contingency. Authorize the City Manager or his designee to approve all documents relating to this contract. Brad Therrien, Assistant City Engineer, provided clarification in response to inquiries from Councilmembers and amended the recommended action based on updated information. Motion by Boyer, second by Majic, to approve the award of bid to Padilla Paving Company subject to the resolution of the utility conflict with Newhall County Water District to the satisfaction f the City Manager, understanding that the award of contract may be negated if further discussion with the District fails. On roll call vote: Ayes: Boyer, Darcy, Heidt, Majic, Smyth Noes: None Absent: None Motion carried. ITEM 12 CONSENT CALENDAR AWARD OF THE CONTRACT FOR THE FIRST FLOOR CITY HALL REMODEL PROJECT - GS - 96 -97-13 - On December 10, 1996 the City Council approved a plan to relocate some City offices to improve access for citizens seeking City permits, building inspection, personnel and community services. On March 11, 1997 the City Council approved the plans and specifications and authorized advertising the invitation to bid. The bids were opened by the City Clerk on May 15, 1997. Hamilton Construction Company was considered the low bidder. Approve the award of the contract for the City Hall first floor remodel project to Hamilton Construction Company in the amount of $301,755 and authorize 15% for contingencies. The funds were budgeted in fiscal year 96/97 in Account No. 2410- 8640. Authorize the City Manager or his designee to approve all documents or change orders relating to this contract. ITEM 13 CONSENT CALENDAR RESOLUTION TO WAIVE PURCHASING POLICY, AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR THE MANUFACTURE OF SEVEN TRANSIT �^ BUSES - RESOLUTION NO. 97-72 - The City has assumed an existing capital grant in the amount of $1,498,000 for the purchase of additional buses. In accordance with the terms of that agreement, the grant funds must be obligated by June 30, 1997. Normal process to acquire new Transit vehicles would require at least three months of competitive procurement, and final delivery dates as distant as 18 months from award of contract. Without sufficient time to conduct a normal process, staff has conducted a non- competitive search of bus manufacturers, and an appropriate manufacturer offering delivery by January 10, 1998 has been identified. Adopt Resolution No. 97-72, and authorize the City Manager to negotiate a contract for the manufacture of seven transit buses with the Gillig Corporation, upon approval by the City Attorney. Ron Kilcoyne, Transportation Manager, provided information in response to inquiries from Councilmembers. Motion by Heidt, second by Boyer, to approve the recommended action. On roll call vote: Ayes: Darcy, Heidt, Majic, Boyer, Smyth Noes: None Absent: None Motion carried. ITEM 14 CONSENT CALENDAR SISTER CTTY - The Santa Clarita Valley International Program has been actively pursuing formation of sister city relationships. The local Filipino community has expressed interest in working through this program to secure a sister city relationship between Santa Clarita and a community in the Philippines. Authorize the Mayor to sign a letter to the Mayor of Pasay City, Phillippines, inviting a delegation to visit Santa Clarita in conjunction with the Sister Cities International Conference to be held in San Diego, California, during the period of July 29 through August 2, 1997. ITEM 15 CONSENT CALENDAR APPLICATION FOR STATE/LOCAL TRANSPORTATION PARTNERSHIP PROJECTS - CYCLE 9 - RESOLUTION NO. 97-71 - Caltrans is currently accepting project applications for Cycle 9 of the State -Local Transportation Partnership Program (SLTPP), a state sponsored program designed to encourage local agencies to support roadway improvements with funds other than gas tax or developer contributions. Eligible projects must be locally constructed on a local road, a State highway, or an exclusive mass transit guideway. Only contract and construction engineering costs are eligible for reimbursement under this program. It is expected that Cycle 9 reimbursements will be between 3.5 and 19 percent of the actual project contract costs. Adopt Resolution No. 97-71, and authorize the City Engineer to submit these projects to Caltrans for consideration. Steve Stark, Director of Administrative Services, provided _ information in response to questions from Councilmembers. Motion by Heidt, second by Boyer, to approve the recommended action. On roll call vote: Ayes: Darcy, Heidt, Kiajic, Boyer, Smyth Noes: None Absent: None Motion carried. ITEM 16 CONSENT CALENDAR CHECK REGISTER NOS. 20 AND 21 - RESOLUTION NO. 97-68 - This resolution approves and ratifies payment the demands presented in the check register. Adopt Resolution No. 97-68. Motion by Boyer, second by Heidt, to adopt the consent calendar. On roll call vote: Ayes: Heidt, Klajic, Boyer, Darcy, Smyth Noes: None Absent: None Motion carried. ITEM 17 Mayor Smyth opened the public hearing. PUBLIC HEARING 1997/98 BUDGET AND City Clerk, Sharon Dawson, reported that all notices required have CAPITAL IMPROVEMENT been posted. PROGRAM - Tem Maus, Assistant to the City Manager, reported that this item was for the Council to conduct the formal public hearing on the proposed 1997/98 operating budget and the five year Capital Improvement Program, and gave a general overview of the proposal. No requests to speak were submitted on this item. One neutral written comment was submitted. Mayor Smyth closed the public hearing. Motion by Boyer, second by Klajic, to schedule the budget for adoption at the June 24, 1997 meeting of the City Council, allocating $50,000 for senior services.. On roll call vote: Ayes: Heidt, Klajic, Boyer, Darcy, Smyth Noes: None Absent: None Motion carried. ITEM 18 Jeffrey Lambert, Planning Manager, reported that this is a second UNFINISHED BUSINESS reading for two ordinances amending the regulations and standards AMENDMENTS TO THE of the Unified Development Code and Santa Clarita Municipal CITY'S UNIFIED Code regarding adult businesses, tattoo parlors, and pawn shops. DEVELOPMENT CODE AND SANTA CLARITA Addressing the Council on this item was Pat O'Kelley. MUNICIPAL CODE RELATED TO ADULT Carl Newton, City Attorney, read the title to Ordinance No. 97-1. BUSINESSES, TATTOO PARLORS, AND PAWN Motion by Boyer, second by Heidt, to waive further reading adopt SHOPS - ORDINANCE NOS. Ordinance No. 97-1. 97-1 AND 97-9 On roll call vote: Ayes: Klajic, Boyer, Darcy, Heidt, Smyth Noes: None Absent: None Ordinance No. 97-1 adopted. Carl Newton, City Attorney, read the title to Ordinance No. 97-9. Motion by Boyer, second by Klajic, to waive further reading and adopt Ordinance No. 97-9. On roll call vote: Ayes: Boyer, Darcy, Heidt, Klajic, Smyth Noes: None Absent: None Ordinance No. 97-9 adopted. ITEM 19 Rick Putnam, Director, Parks, Recreation, and Community NEW BUSINESS Services, reported on the proposed purchase of approximately 20 ACQUISITION OF acres of property including 3 warehouse structures of roughly PROPERTY AT 26407 21,000 square feet each and 4.5 acres of roughly graded land for a NORTH GOLDEN VALLEY purchase price of $3,080.000. Property to be used for recreational ROAD FOR RECREATION purposes. USE Addressing the Council on this item was George Welch, Billy Vj Komfeld, Jeff Solomon, Hal Neff, Rodney Temple, and Scott Schouer (representing the Santa Clarita Soccer Center). One written comment was also submitted in favor. Motion by Heidt, second by Darcy, to authorize the acquisition of the Merle Norman property located at 26407 North Golden Valley Road, Santa Clarita, at a purchase price of $3,080,000; appropriate $4,100,000 from the General Fund Balance Account 7100-8620: $3,100,000 for acquisition and real estate closing costs and $1,000,000 for improvements; and direct the City Manager to finalize negotiations and execute all documents necessary for the purchase of this property. On roll call vote: Ayes: Darcy, Heidt, Majic, Boyer, Smyth Noes: None Absent: None Motion carried. ITEM 20 Paul Zaengle, Acting Management Analyst, reported that the City's NEW BUSINESS current street sweeping contract will expire on June 30, 1997. A AWARD OF STREET Request for Proposal process has been administered to select a SWEEPING CONTRACT - qualified company. Based on an extensive evaluation process, California Street Maintenance and R.F. Dickson Company were identified as the two most qualified contractors. There are three alternatives regarding the sweeping frequency of residential areas, "A": weekly, "B": bi-weekly, and "C": weekly during the peak debris season, and bi-weekly the rest of the year. Increases in the scope of work include the addition of the City's Trail System and all City owned parking lots with more than twenty-five spaces. Addressing the Council on this item was Jere Costello of California Street Maintenance and Steve Dickson of R. F. Dickson Co., Inc. One neutral written comment was submitted. Motion by Boyer, second by Klajic, to select Option A for weekly sweeping and to award the contract to California Street Maintenance, authorizing the City Manager to negotiate and execute a three year contract, effective July 1, 1997. Approve the appropriate amount from expenditure Account No. 4520-8059 for the sweeping of residential streets, major streets, medians, and Industrial Center streets. Approve the appropriate amount from expenditure Account No. 5100-8001 for the sweeping of trails and 10 ITEM 21 NEW BUSINESS FLOODPLAIN MANAGEMENT- ORDINANCE ANAGEMENT- ORDINANCE NO. 97-67 - RESOLUTION NO. 97-11 - all City owned parking lots with more than twenty-five spaces. On roll call vote: Ayes: Heidt, Klajic, Boyer, Darcy, Smyth Noes: None Absent: None Motion carried. T. Brad Therrien, Assistant City Engineer, reported that Ordinance No. 97-11, the City Floodplain Management Ordinance, will regulate development within the City's floodplain. It will replace the two current Floodplain Management Ordinances, Nos. 88-19 and 88-32. Ordinance No. 88-19, which is known as the City of Santa Clarita Floodplain Management Ordinance, was adopted as an urgency measure in April, 1988 and included federal floodplain management regulations. Ordinance No. 88-32, which also regulates development in the floodplains, was adopted in July, 1988. Addressing the Council on this item was Jan Meggs. Motion by Boyer, second by Darcy, to adopt Resolution 97-67 approving the Negative Declaration. On roll call vote: Ayes: Boyer, Darcy, Heidt, Klajic, Smyth Noes: None Absent: None Resolution No. 97-67 adopted. Carl Newton, City Attorney, read the title to Ordinance No. 97-11. Motion by Boyer, second by Darcy, to introduce Ordinance No. 97- 11 which upon adoption, will amend the Santa Clarita Municipal Code and repeal Ordinance Nos. 88-19 and 88-32. Waive further reading, and pass to second reading, Ordinance No. 97-11. On roll call vote: Ayes: Klajic, Boyer, Darcy, Heidt, Smyth Noes: None Absent: None Ordinance No. 97-11 passed to second reading. 11 ITEM 22 NEW BUSINESS STATUS REPORT #11 ON LA COUNTY LANDFILL ISSUES AND THE PROPOSED ELSMERE CANYON LANDFILL IN THE SCV ITEM 23 SUBSEQUENT NEED ISTEA REAUTHORIZATION (MUNICIPAL TRANSIT OPERATIONS). COMMITTEE REPORTS STAFF COMMENTS COUNCILMEMBER COMMENTS George Caravalho, City Manager, reported that to keep the City Council and the general public informed on these issues, the City Manager presents a status report once each month at a regularly scheduled City Council meeting. The Council received an up to date presentation on the County Siting Element, the draft Report on the UCLA Summit and other issues on June 3, 1997 at the City Council Study Session. Council concurred to defer the June report to the City Council's regularly scheduled meeting on July 8, 1997. Through earlier action, this item was added to the agenda. Councilmember Heidt reported that at its meeting of May 27, 1997, the City Council adopted Resolution No. 97-55 supporting the Los Angeles County Metropolitan Transportation Authority (MTA) requested ISTEA projects. Local municipal transit operators have submitted several transit improvement projects in its request to Congress for the reauthorization of ISTEA. Resolution No. 97-83 has been prepared to support the local municipal transit operators' list of transit improvement projects. Resolution No. 97-83 would be forwarded to Senators Boxer and Feinstein and to Congressman McKeon immediately upon adoption by the City Council. Motion by Boyer, second by Darcy, to adopt Resolution No. 97-83 and authorize the Mayor to forward this resolution to the City's congressional representatives. On roll call vote: Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None Absent: None Resolution No. 97-83 adopted. There were none. There were none. Councilmember Darcy commented on her attendance at Principal's Day at Mountain View School. Councilmember Heidt requested an update on the monthly report on the City's transit system. 12 ADJOURNMENT Motion by Boyer, second by Darcy, to adjourn the regular meeting of the City Council at 9:59 p.m. ATTEST: CITY CLERK . 9TjunlO.mg Hearing no objections, it was so ordered. 13