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HomeMy WebLinkAbout1997-08-26 - MINUTES - SPECIAL REGULAR (2)MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 5:30 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. AUGUST 26, 1997 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was no public participation. CLOSED SESSION ANNOUNCEMENT City Attorney Carl Newton announced that the closed session was for the purpose of Conference with legal counsel - Pending Litigation, Government Code Section 54956.9 (a) - Pirillo vs. City of Santa Clarita - Los Angeles County Superior Court Case No. PC014516Z . Conference with legal counsel - Pending Litigation, Government Code Section 54956.9 (a) - Joanes vs. City of Santa Clarita - Los Angeles County Superior Court Case No. BC174239 Conference with legal counsel - Pending Litigation, Government Code Section 54956.9 (a) - Westcreek Properties vs. City of Santa Clarita - Los Angeles County Superior Court Case No. BC176107 Conference with legal counsel - Pending Litigation, Government Code Section 54956.9 (b) - one matter. RECESS At 5:32 p.m., Mayor Smyth recessed the meeting to closed session in the Orchard Rooms. RECONVENE Mayor Smyth reconvened the special meeting of the City Council at 6:33 p.m. CITY ATTORNEY ANNOUNCEMENT City Attorney Carl Newton announced that in Closed Session, regarding the case of Joanes v. City of Santa Clarita, the Council authorized a defense to be provided and authorized a defense to be provided for individuals named in the lawsuit; and regarding the case of Westcreek Properties v. City of Santa Clarita, the Council authorized a defense to be provided. ADJOURNMENT Mayor Smyth adjourned the special meeting of the City Council at 6:36 p.m. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:37 p:m. ROLL CALL All Councilmembers were present. CITY CLERK'S ANNOUNCEMENT City Clerk Sharon Dawson announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council at this time was Arnold Mann, in opposition to renumbering addresses; Jim Padilla, representing the Santa Clarita Valley Youth Action Committee; James Kennedy, Connie Worden-Roberta, Carl Kanowsky, Michael Svaylco, Phillip Stodden, Edna Flanagan, and Hugo Martin, with regard to the Wiley Canyon Bridge; and George Starbuck, concerning flood control. INVOCATION Councilmember Klajic led the invocation. FLAG SALUTE Councilmember ICA& led the flag salute. APPROVAL OF AGENDA Motion by Boyer, second by Darcy, to add Item 20A, Railroad Avenue Reconstruction, Project No. 52015, Street Lighting, finding that the need to discuss and act on this item arose subsequent to the posting of the agenda. On roll call vote: Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None Absent: None Motion carried. ITEM 6 CONSENT CALENDAR MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SANTA CLARITA SENIOR CENTER - Memorandum of Understanding (MOU) with the Santa Clarita Senior Center in which the Senior Center provides services and support to the Santa Clarita Transit program to better serve the needs of senior and disabled customers. Approve the Memorandum of Understanding with the Santa Clarita Senior Center, authorize the City Manager to execute the Memorandum of Understanding, and approve transfer of funds from account number 5100/8110 to account number 4100/8110. ITEM 6 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 297 - RESOLUTION NO. 97-96 - A tax -sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 297. Adopt Resolution No. 97-96, approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 297. ITEM 7 CONSENT CALENDAR. 1996/97 ANNUAL SIDEWALK PROGRAM - PROJECT NO. S0009 - ADVERTISE FOR BIDS - The subject project will construct sidewalk, public access ramps, and curb and gutter in Canyon Country; sidewalk only in Newhall; and sidewalk and public access ramps in Valencia. Approve the plans and specifications for Project No. S0009 and authorize the advertising for bids for the 1996/97 Annual Sidewalk Program. ITEM 8 CONSENT CALENDAR MAGIC MOUNTAIN/VIA PRINCESSA EXTENSION - SAN FERNANDO ROAD TO RAINBOW GLEN DRIVE - PROJECT NO. S0005 CALTRANS COOPERATIVE AGREEMENT NO. 4390 - This project consists of the extension of Magic Mountain Parkway and Via Princessa from San Fernando Road to Rainbow Glen Drive, and the construction of a new bridge on Magic Mountain'Parkway over San Fernando Road. The Magic Mountain Bridge is located on State right-of-way, so City staff is working with Caltrans to prepare the Project Study Report (PSR) and Project Report (PR). Approve the draft Cooperative Agreement No. 4390, and authorize the City Manager or his designee to approve all documents relating to this agreement, subject to final approval of the City Attorney. Addressing the Council on this item was Connie Worden Roberts. One written comment was received. Motion by Heidt, second by Darcy, to approve the recommended action. On roll call vote: Ayes: Klajic, Boyer, Darcy, Heidt, Smyth Noes: None Absent: None Motion carried. ITEM 9 CONSENT CALENDAR ESTABLISHMENT OF NO -STOPPING ZONE ON AVENUE STANFORD AT HUNTINGTON LANE - RESOLUTION NO. 97-98 - The proposed no -stopping zone on the east side of Avenue Stanford, south of Huntington Lane is in response to a request from a citizen to improve visibility and preserve minimum sight distance. Adopt Resolution No. 97- 98, restricting the stopping of vehicles on Avenue Stanford at Huntington Lane, and direct staff to provide the necessary curb markings or signs to effect this resolution. ITEM 10 CONSENT CALENDAp TRAFFIC SIGNAL INSTALLATTON AT WILEY ^ANYON ROAD/LA GLORITA CIRCLE- EVANS AVENUE - PROJECT P ^.CEPTANCE (7_n.TECT NO. 20002) - Installation of a traffic signal at the intersection of Wiley Canyon ! "', Pd and La Glorita Circle -Evans Avenue. Accept the work performed by TDS Engineering o:.,; the traffic signal installation project; direct the City Clerk to file the Notice of Completion`for the project; direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no Stop Notices, as provided by law, have been filed. ITEM 11 CONSENT CALENDAR TRAFFIC SIGNAL MODIFICATIONS AT SECO CANYON ROAD/DECORO DRIVE, AND AVENUE STANFORD/RYE CANYON ROAD - PROJECT AWARD (PROJECT NO. 28001) - Proposed modifications to traffic signals to aid in the reduction of congestion with a total project budget of $50,000.00. Award the contract for the modification of traffic signals at Seco Canyon Road/Decoro Drive, and Avenue Stanford/Rye Canyon Road to LA Signal for $39,250.00, and authorize a 20 percent contingency expenditure should any change orders to the contract become necessary. Authorize the City Manager or designee to approve all documents relating to this contract and appropriate $50,000 to Account No. C0011201-8001 from the Gas Tax fund balance. ITEM 12 CONSENT CALENDAR This item was removed from the agenda. ITEM 13 CONSENT CALENDAR RAILROAD AVENUE RECONSTRUCTION - PROJECT NO. 95-065 MTA PURCHASE AGREEMENT (RIGHT-OF-WAY ACQUISITION) - This item addresses the acquisition of MTA right-of-way. Approve the Sales Agreement with the MTA; approve expenditure from Account No. 52015106-8620 of $263,000 and authorize payment of approximately $21,662 in severance damages and approximately $5,000 in escrow fees incurred by the sales 2 Motion by Heidt, second by Darcy, to approve the agenda, pulling Consent Items 2 and 8 for discussion. Hearing no objections, it was so ordered APPROVAL OF MINUTES Council consensus to hold over the minutes of the July 1, 1997 and the July 8, 1997 meetings to clarify wording regarding the disqualification of Councilmembers from participating and voting on items due to a conflict of interest. Motion by Boyer, second by Darcy, to approve the minutes of the July 14, 1997 meeting. Hearing no objections, it was so ordered. AWARDSIR.ECOGNITIONS Mayor Smyth and Councilmembers presented a plaque recognizing the Sierra Village Homeowners' Association upon receiving the National HOA of The Year Award. PRESENTATIONS Don Wolfe, Deputy Director of Public Works for the County of Los Angeles, provided information regarding the maintenance of the flood control system and responded to inquiries from Councilmembers. RECESS Mayor Smyth called a recess at 7:50 p.m. CONVENE REDEVELOPMENT AGENCY Chair Smyth convened the Redevelopment Agency at 8:06 p.m. ADJOURN REDEVELOPMENT AGENCY Chair Smyth adjourned the Redevelopment Agency at 8:14 p.m. CONVENE PUBLIC FINANCING AUTHORITY Chair Smyth convened the Public Financing Authority at 8:15 p.m. ADJOURN PUBLIC FINANCING AUTHORITY Chair Smyth adjourned the Public Financing Authority at 8:16 p.m. RECONVENE Mayor Smyth reconvened the regular meeting of the City Council at 8:17 p.m.. ITEM 1 CONSENT CALENDAR INCREASE TREE TRIM CONTRACT • Modify tree trimming contract with Golden Bear Arborist, Inc., to reflect an increase in service for additional street trees. Approve the expenditure of $50,000 to increase the existing tree trimming contract between the City of Santa Clarita and Golden Bear Arborists, Inc., from $262,760 to $312,760 and apply the increase to existing Purchase Order No. 9800065. ITEM 2 CONSENT CALENDAR BUREAU OF JUSTICE ASSISTANCE LOCAL LAW ENFORCEMENT BLOCK GRANT Application for Bureau of Justice Assistance funding of $178,145 for crime prevention strategies. Authorize $19,790 to be transferred from the City Council Contingency Acct. No. 1240-7401 to Acct. No. 001-9501 for match required by the Bureau of Justice Assistance. Establish estimated revenues of $178,145 in Acct. No. 108-5259 and $19,790 in Acct. No. 001-6810. Appropriate $2,000 to Acct. No. 7445-7011 and $195,935 to Acct. No. 7445-8110. Authorize the City Manager or his designee to execute documents resulting from this Adele MacPherson, Community Services Superintendent, provided information on the grant and answered questions from Councilmembers. Motion by Darcy, second by Heidt to approve the recommended action. On roll call vote: Ayes: Heidt, K1ajic,Boyer, Darcy, Smyth Noes: None Absent: None Motion carried. ITEM 3 CONSENT CALENDAR SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT . Agreement between the City of Santa Clarita and the Santa Clarita Committee on Aging for recreational, health and wellness programs for seniors. Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000, and authorize the City Manager to execute all documents thereto. ITEM 4 CONSENT CALENDAR RESOLUTION APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT GRANT PROGRAM - RESOLUTION NO. 97-97 - Approves an application for grant funds for the construction of an at -risk youth recreation facility through the Los Angeles County Regional Park and Open Space District (Proposition A) Grant Program. Adopt Resolution No. 97-97 approving the application for grant funds from the Los Angeles County Regional Park and Open Space District Grant Program. 4 transaction; authorize the City Manager or his designee to execute all documents relating to the Sales Agreement and right-of-way acquisition. ITEM 14 CONSENT CALENDAR ACCEPT PROPERTY (FEE TITLE) AND EASEMENT FOR PUBLIC ROAD AND HIGHWAY PURPOSES BETWEEN FOURL ROAD AND WILEY CANYON ROAD - Accept property and easement from the Los Angeles County Flood Control District to provide access to landlocked properties along Fourl Road off Wiley Canyon Road. Authorize the City Manager to execute the "Document Approval Letter"; authorize the City Clerk to execute the Certificate of Acceptance for the Quitclaim Deed and Easement after the County forwards the executed documents to the City for acceptance. ITEM 15 CONSENT CALENDAR TRANSFER OF STORM DRAINS TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD) - TRACT NO. 31549, PRIVATE DRAIN NO. 1745 - RESOLUTION NO. 97-95 - Resolution to authorize the transfer of Private Drain No. 1745 to the Los Angeles County Flood Control District, (LACFCD) and to request LACFCD to accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. Adopt Resolution No. 97-95 for the transfer and conveyance of the storm drain improvements to the LACFCD for purposes of operation, maintenance, repair and improvements; authorize the Mayor to execute the Quitclaim Deed for the easements; direct the City Clerk to transmit a copy of this report indicating the date and action taken, three certified copies of the unrecorded Quitclaim Deed properly executed and acknowledged, and three certified copies of the adopted resolution to Mr. Steve Dunn at the County of Los Angeles. ITEM 16 CONSENT CALENDAR WESTON DEVELOPMENT ACQUISITION PROJECT H - AGREEMENT APPROVAL - Agreement for the acquisition of offsite easements for debris basins, and slope grading for Vesting Tentative. Tract Map No. 46626. Approve and execute the agreement for the acquisition of offsite easements for debris basins, and slope grading for Vesting Tentative Tract Map No. 46626. ITEM 17 CONSENT CALENDAR RENEW CONTRACT FOR MAINTAINING THE CITY LAN EQUIPMENT TO NEOCOMP SYSTEMS - Timely repair and replacement of LAN components as they malfunction is critical to maintaining a reliable computing environment. During their contract period, Neocomp did an excellent job repairing and replacing equipment in a timely and professional manner. Approve renewing the contract for maintaining the City LAN equipment including all personal computers and peripheral hardware to Neocomp Systems for $20,856 plus a 5% contingency. Authorize the City Manager to approve all contract documents and change orders. The funds for this work are included in the FY 97/98 budget Acct. No. 2310-8001. ITEM 18 CONSENT CALENDAR CHECK REGISTER NOS. 26, 27, 28, 29, 30, 31, 32, 33 - RESOLUTION NO. 97-99 - Adoption of resolution approving and ratifying payment of the demands presented in the check registers. Adopt Resolution 97-99. Motion by Heidt, second by Darcy, to adopt the consent calendar with the exception of items 2 and 8. On roll call vote: Ayes: Darcy, Heidt, Hlajic, Boyer, Smyth Noes: None Absent: None Motion carried. ITEM 19 PUBLIC HEARING 1997 CONGESTION MANAGEMENT PROGRAM LOCAL IMPLEMENTATION REPORT Mayor Smyth opened the public hearing. City Clerk Sharon Dawson reported that all notices required have been posted. Jeffrey Lambert, Planning Manager, reported that this is an annual report to the Metropolitan Transportation Authority (MTA) verifying the City's compliance with the Congestion Management Program (CMP). Participation requires the adoption of a compliance resolution as well as the reporting of new development activity and transportation improvements to either credit or debit the "bank" established in the 1994 CMP. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing. Motion by Heidt, second by Darcy, to adopt Resolution No. 97-100, and direct staff to deliver it and the 1997 LIR to MTA on or before the September 1, 1997 deadline. On roll call vote: Ayes: Boyer, Darcy, Heidt, Hlgjic, Smyth Noes: None Absent: None Resolution No. 97-100 adopted. ITEM 20 UNFINISHED BUSINESS RAILROAD AVENUE RECONSTRUCTION PROJECT NO. S2015 - STREET LIGHTING - RESOLUTION NO. 97-102 ITEM 20A SUBSEQUENT NEED ITEM RAILROAD AVENUE RECONSTRUCTION - PROJECT NO. S2015 - STREET LIGHTING T. Brad Therrien, Assistant City Engineer, reported that this item was for the approval of the "Nostalgic" style street lights to be installed on the reconstruction project of Railroad Avenue from San Fernando Road at 11th Street to San Fernando south of 4th Street. Bonnie Joseph, Engineering Technician, provided additional information in response to inquiries from Councilmembers. Through earlier action taken by the City Council, the subsequent need item was added to the agenda for consideration at this time. Staff recommended that Council approve the indemnification agreement with the County of Los Angeles, subject to final review and approval of the City Attorney. Addressing the Council on this item was Mike Lund representing the Local Group Astronomy Club. One written comment was submitted. Motion by Heidt, second by Darcy, to approve the "Nostalgic" style street lights and approve the purchase of street light equipment and poles for the Railroad Avenue Project from Southern California Edison Company in the amount of $300,000 from Account No. 52001483-8001, subject to Council approval of New Business Item, Newhall Intermodal Transportation Center - Project No. 82001, Recommendation Nod. Adopt Resolution No. 97-102; Request that Los Angeles County Street Light Maintenance District No. 1867 replace the Railroad Avenue lights with new equipment at an approximate cost to the District of $300,000; and to approve the indemnification agreement with the County of Los Angeles, subject to final review and approval of the City Attorney, and authorize the City Manager or designee to approve all documents relating to this agreement. On roll call vote: Ayes: Darcy, Heidt, IDajic, Boyer, Smyth Noes: None Absent: None Motion carried. 0 ITEM 21 NEW BUSINESS ASSIGNMENT AND CONVEYANCE AGREEMENT - RESOLUTION NO. 97-101 Steve Stark, Director of Administrative Services, reported that in the 1991 financing, the Redevelopment Agency acted as a conduit to receive lease payments. Presently, it is more appropriate that the PFA, rather than the Redevelopment Agency, act as the conduit to receive lease payments from the City. The City successfully refinanced the PFA Certificates of Participation resulting in a significant savings. No requests to speak were submitted on this item. Motion by Heidt, second by ffiajic, to adopt Resolution No. 97-101 approving a conveyance and assignment agreement in connection with the execution, sale and delivery of $19,570,000 refunding certificates of partici;. ".on. On roll call vote: Ayes: Heidt, Majic, Boyer, Darcy, Smyth Noes: None Absent: None Resolution No 97-101 adopted. ITEM 22 NEW BUSINESS NEWHALL INTERMODAL TRANSPORTATION CENTER - PROJECT NO. S2001 T. Brad Therrien, Assistant City Engineer, stated that this item pertained to the construction of the Newhall Metrolink Station on Railroad Avenue at Market Street. Establish estimated revenues as follows: Revenue Acct, No. Amount 453-5207 $1,978,000.00 205-5131 $1,582,000:00 Appropriate funds as follows: Expenditure Acct. No. S2001453-7011(Salaries) Amount $138,460.00 S2001453-8001 (Contractual Serv) $988,349.52 S2001453-8620 (Land) $851,190.48 52001205-8630 (Bldgs & Structures) $1,582,000.00 No requests to speak were submitted on this item. Motion by Boyer, second by Darcy, to ratify the agreement with Southern Fro, California Regional Rail Authority; approve expenditure from Acct. No. S2001453-8001 of $265,000, and authorize a 100/c contingency should any change orders to the agreement become necessary, authorize the City Manager or his designee to approve all documents relating to this agreement. On roll call vote: Ayes: Hlajic, Boyer, Darcy, Heidt, Smyth Noes: None Absent: None Motion carried. ITEM 23 NEW BUSINESS PIONEER OIL REFINERY SITE Rick Putnam, Director of Parks, Recreation and Community Services, reported that the Chevron Company, Inc., has offered to dedicate and help restore the Pioneer Oil Refinery Site off Pine Street in Newhall, to the City of Santa Clarita, with thanks to the Chevron Company, Inc. Addressing the Council on this item was Tom Frew, Leon Worden, Paul Kreutzer and Laurens Weste. Two written comments were submitted. Motion by Heidt, second by Darcy, to accept the Historic Pioneer Oil Refinery parcel of 4.6 acres contingent upon the Planning Commission finding of consistency with the General Plan and subject to the approval of the City . Attorney and direct staff to work with the purchaser of the adjacor t parcel tc# ensure compatible uses. Authorize the City Manager or his designee t� approve and sign all related documents associated with the de8kation d the refinery parcel to the City of Santa Clarita, with thanks to the -Chevron Company. On roll call vote: Ayes: Boyer, Darcy, Heidt, E3ajic, Smyth Noes: None Absent: None Motion carried. ITEM 24 NEW BUSINESS COMMISSION VACANCY Sharon L. Dawson, City Clerk, stated that as provided in the Santa Clarita Municipal Code and pursuant to Council policies, this item is on the agenda to declare one vacancy on the Planning Commission. 11 No requests to speak were submitted on this item. Motion by Boyer, second by Heidt, to declare vacancy on the Planning Commission and approve the appointment process. ` Hearing no objections, it was so ordered. COMMITTEE REPORTS (Council) There were none. STAFF COMMENTS There were none. COUNCH.MEMBER COMMENTS There were none. ADJOURNMENT Motion by Boyer, second by Darcy, to adjourn the regular meeting of the City Council at 8:12 p.m. Hearing no objections, it was so ordered. A71'4'ST- CITY CLERE 97augW.rft 12