HomeMy WebLinkAbout1998-01-13 - AGENDA REPORTS - 70 CONCURRENT SITE LICENSES (2)AGENDA REPORT
City Manager
Item to be pre!
Steve Stark
CONSENT CALENDAR
DATE: January' 13, 1998
SUBJECT: 70 CONCURRENT SITE LICENSES FOR OFFICE 97 PRO
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Approve funding for 70 concurrent usage site licenses for Microsoft Office Pro 97 (MOP97), which includes
Word, Excel, PowerPoint and Access Software, to CompUSA for $27,934.78. Authorize the City Manager
to approve all contract documents and change orders. The funds for this are included in the FY 97/98 budget
account number 2310-7360.
BACKGROUND
The City has used and experimented with a variety of different word processing, spreadsheet, presentation,
and database software programs. Using non -standardized and/or different software packages has caused
many difficulties including computer malfunctions and data incompatibility. Replacing the various
software programs with a set of standard applications will greatly reduce the difficulty users have with
sharing data as well as improve staffs' ability to support the system and tools used. Staff has determined
that Microsoft Office 97 which includes Word, Excel, PowerPoint, and Access is the best software choice
for the City's use.
The City went out to bid on MOP97 by placing advertisements in the Daily News and Signal on July 30,
August 3 and August 6 and received seven bids as follows:
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Su reme Software Illinois $19,967.00 (artial bid)
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Azarat Marketing Florida $28,925.40
77
Nova QuestInfo S stems Torrance $44,938.91
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The bid package stipulated the need for concurrent licensing which would allow installation of the software
on all 250 of the Cites computer systems.' Computer Hardware Solutions and Supreme Software each bid non -
concurrent licensing packages which would allow software installation on only 70 of the City's 250 computers.
As a result, their bids were deemed partial and were therefore disqualified.
8APPRIO §
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Page 2
ALTERNATIVE ACTIONS
Other direction as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $27,934.78 have been budgeted in account 92310-7360.
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