HomeMy WebLinkAbout1998-02-24 - AGENDA REPORTS - BUS STOP DISPLAY (2)ft
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDER
DATE: February 24, 1998
City Manager Approval:
Item to be presented by: Ron Kilcoyne
SUBJECT: BUS STOP DISPLAY UNIT PROJECT
DEPARTMENT: Transportation & Engineering Services
Appropriate an additional .$16,728 to Expenditure Account No. 4600-7312 and approve budget
adjustment as shown below:
Expenditure
Transfers In
Revenue
Transfers Out
Transfers Out
BACKGROUND
4600-7312
$16,728
801-6810
$16,728
203-5120
$12,228
203-9501
$12,228
206-9501
$4,500
In July 1995, the Transit Division was awarded a grant by the Air Quality Management District
(AQMD) in the amount of $30,000 in AB 2766 funding to complete a bus stop display unit project.
Under the Transit Division's agreement with the AQMD, the grant will offset 85 percent of the total
project cost, while the City will fund an additional 15 percent of the total project cost, or $4,500,
with Proposition A Local Return funds. These. additional revenues and expenditures were not
anticipated in the fiscal year 1995/96 budget. Therefore, in February 1996, City Council gave
approval to adjust that fiscal year's budget and begin expending the money.
Although the majority of the grant funds were expended during fiscal year 1995/96, the project was
not completed during that fiscal year, nor were the remaining funds that had been appropriated for
the project carried over into the budget for the following fiscal year 1996/97, or the current fiscal
year 1997/98. The mechanism for payment specified in the contract with AQMD is that the City will
expend funds and then invoice the AQMD for 85 percent reimbursement. However, because this
appropriation is missing from the expenditure accounts, it is impossible to pay vendors, and in turn
invoice the AQMD for their 85 percent share. With the project nearing completion, it is necessary
APPROVEM
BUS STOP DISPLAY UNIT PROJECT
February 24, 1998
Page 2
to re -appropriate the funds that were originally appropriated in fiscal year 1995/96, minus the amount
that was expended that year, so that the fiscal year 1997/98 budget reflects the balances that should
have been carried over from fiscal year 1995/96.
No alternative actions identified by staff.
The bus stop display unit project is 85 percent funded by an AQMD AB 2766 grant, and 15 percent
funded by the City's Proposition A Local Return fund. The City's contract with AQMD specifies
that the City will expend funds and then invoice the AQMD for 85 percent reimbursement.
However, in order to make the initial payment to vendors involved with this project, it is necessary
to make the budget adjustments specified in the "Recommended Action" section of this report.
Approved February 13, 1996 Agenda Item
Vn &iAnenda%bdufund.298