HomeMy WebLinkAbout1998-10-13 - AGENDA REPORTS - CENTRAL PARK (2)CITY OF SANTA CLARITA
AGENDA REPORT
UNFINISHED BUSINESS City Manager Approval'/ Z f4 (�Z
Item to be presented by: ((Rick Putnam
DATE: October 13, 1998
SUBJECT: CENTRAL PARK PROJECT NO, 99-057 BID AWARD
DEPARTMENT: Parks, Recreation, and Community Services
RECOMMENDED ACTION
1. Disqualify -the apparent low bidder, TCGE, Inc., due to non -responsiveness of the bid
requirements.
2. Award a contract to the lowest_ responsible bidder, Valley Crest, in the amount of
$3,511,780, which includes base bid only and a 10 percent contingency. Authorize the City
Manager or designee to execute all documents, subject to City Attorney approval.
3. Authorize entering into a contract with Willdan Associates, not to exceed $65,000 for
construction inspection service. Authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
4. City Council transfer $770,000 from Account #F3003001-8001 and $112,000 from F3003052-
8001 into Account #P4001001-8001 and P4001052 respectively.
5. Authorize entering into a contract with RJM Design Group, not to exceed $150,000 for
design of Phase II. Funding is budgeted and available in Account #P4002001-8001.
Authorize City Manager or designee to execute all documents, subject to City Attorney
approval.
On October 15, 1997, the City Council authorized the advertisement of Central Park Phase I
Project No. 99-057. This project is approximately 20 acres in size and is located on Bouquet
Canyon Road. The site amenities include lighted softball fields, sports fields, landscaping,
restroom, walkways,. parking lot, and infrastructure to support the site. The City Clerk held
a formal bid opening on August 4, 1998, and the results are as follows:
r
Company
Location Base Bid
TCGE Inc. (Disqualified) Van Nuys
Engineer's Estimate
Valley Crest
Gueno Dev. CO., Inc.
TM Engineer
United Constructors
Pima Construction.
San Fernando
Los Angeles
Tarzana
Tarzana
Santa Monica
$2,356,065.74
$2,755,821.79
$2,815,255.00
$2,966,765.00
$3,241,141.84
$3,599,575.99
$4,111,572.54
Bid Alternates
$ 747,543.00
$ 896,642.00
$ 907,729.00
$ 951,526.00
$1,032;550.00
$ 899,378.00
$ 824,397.00
The lowest bid was submitted by TCGE, Inc. However, their bid was deemed non-responsive
for failing to meet all bid requirements. After review by the City Attorney, staff is
recommending that City Council disqualify TCGE, Inc.
The lowest responsible bidder has been identified as Valley Crest, who has a long history in
park development and is qualified to complete this project.
In addition, staff is recommending at this time to grade the entire leased area in preparation
for the construction of Phase II. Phase II will include two lighted softball fields, two lighted
sports fields, landscaping and automated irrigation system.
The breakdown of recommended expenditure and revenue is as follows:
Valley Crest Base Bid
10 Percent Contingency
Sub Total:
Project Inspection
Phase II Grading
Total Project Cost:
Project Budget
Recommended Increase
Total Project Budget:
ALTERNATIVE ACTION
$2,815,255
$ 281,525
$3,096,780
$ 65,000
350,000
$3,511,780
$2,630,455
882,000
$3,512,455
City Council reject all bids and not award contract.
City Council award contract for some or all bid alternates.
City Council reduce park amenities to fit current available budget.
FISCAL IMPACT
An additional amount of $882,000 is being requested from Account #F3003001 and F3003052.
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