HomeMy WebLinkAbout1998-06-09 - AGENDA REPORTS - COMPUTER SURPLUS DONATION (2)M
AGENDA REPORT
City Manager Approval
Item to be presented by: Steve Stark
CONSENT CALENDAR
DATE: June 9, 1998
SUBJECT: COMPUTER SURPLUS DONATION PROGRAM
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Authorize the donation of 122 computers from City surplus to qualified non-profit organizations
within the City of Santa Clarita.
BACKGROUND
During the mid -year budget process in December 1997, Council approved the purchase of Pentium
computers to replace the computers used by City staff. This transition is now complete leaving 122
computers in surplus and available for sale or donation. These computers do not include a monitor,
keyboard, mouse or software but do include memory, hard drives, floppy disk drives and a 486 based
central processing unit.
This agenda item is submitted to Council for consideration in donating these computers to non-profit
organizations throughout the City of Santa Clarita. The proposed program below identifies a process
that would allow these computers to be randomly dispersed to qualified entities interested in
receiving one or more computers.
City of Santa Clarita
Computer Surplus Donation Program
1998 Program Outline
The City of Santa Clarita has one hundred twenty-two computers that in surplus available for
donation to qualified applicants. These computers utilize a 486 based central processing unit,
a floppy drive, memory and other internal components, but do not include a keyboard, mouse,
monitor, software or CD-ROM drive. In order to be considered a qualified applicant, you must
be a 501(c)(3) organization. Examples of prospective applicants include, but are not limited to
non-profit organizations such as schools, PTA's, Girl Scouts, Boy Scouts, etc..
2. The program is intended to directly benefit qualified applicants residing within the City of Santa
Clarita.
A PPR t ED ^ , R
COMPUTER SURPLUS DONATION PROGRAM
June 9, 1998 - Page 2
3. The donation program is limited to the number of computers currently available in surplus.
4. The maximum number of computers given to any qualified applicant will be determined by the
number of applicants and computers available.
5. The donation program will be done via a random selection process. Qualified applicants will
be given a number upon filing, and a duplicate number will be kept by the City of Santa Clarita.
A drawing will be held, and those agencies selected will be notified.
6. All computers must be picked up within 14 days of notification, or the computers will be given
to the next in line.
ALTERNATIVE ACTIONS
Other action as determined by Council.
FISCAL IMPACT
These computers have a surplus value of roughly $25 each, or $3,050 for all 122 count lot size.
ATTACHMENTS
None