HomeMy WebLinkAbout1998-05-26 - AGENDA REPORTS - CONTR FOR PROFESSIONAL SERVICE (4)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: May 26,1998
City Manager Approval:
Item to be vresented b,
SUBJECT: AWARD OF CONTRACT FOR PROFESSIONAL SERVICES TO STUDY
THE IMPACTS OF RELINQUISHMENT OF SIERRA HIGHWAY BY THE
STATE OF CALIFORNIA TO THE CITY OF SANTA CLARITA
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council authorize the City Manager or his designee to negotiate a contract with
Construction Management Inspection for Professional Services to Study the Impacts of
Relinquishment of Sierra Highway in an amount not to exceed $60,000.00, and authorize the
transfer of funds in the amount of $27,000.00 from the Council Contingency Fund,
Account No. 1240-7401, to the Transportation & Engineering Services Project Development
Fund, Account No. 4321-8028.
BACKGROUND
The State of California Department of Transportation is proposing to relinquish control of
Sierra Highway to the City of Santa Clarita. This action will require the City to assume full
responsibility for the existing roadway. To minimize unknown impacts related to liability and
maintenance issues, a study of existing needs and deficiencies is necessary.
When relinquishment occurs, the City will have the ability to set design standards and level
of construction, and to control events that occur within this right-of-way. At the present time,
Caltrans must approve any activity the City wishes to undertake in the area. Along with the
capacity to control activities in the right-of-way, the City will be required to include the facility
in the City's maintenance program.
Prior to the City's incorporation, the State entered into an agreement with the County of Los
Angeles. As a result of the State construction of SR14, the County agreed to assume
responsibility of Sierra Highway. Portions of the road have already been relinquished to the
County and City. Discussions about this particular stretch have been ongoing for years. The
State is now intensifying its efforts to resolve these outstanding relinquishment issues. This
study is an effort to outline the steps necessary to bring the portion of road to a "reasonable
condition" for the City to take over maintenance. If an equitable resolution to the issue cannot
be reached soon, the State may move forward with the relinquishment without the City's
agreement.
APPR� 1
RELINQUISHMENT OF SIERRA HIGHWAY
May 26,1998 - Page 2
The proposed study will provide for an in-depth evaluation resulting in an inventory of issues,
needs, and deficiencies in the State right-of-way. Staff will utilize this inventory in future
relinquishment negotiations with Caltrans representatives. Staff believes the transfer of
ownership will occur in the near future, and a "needs assessment" is the most effective and
beneficial approach to prepare for upcoming negotiations.
Ten firms were solicited to respond to the "Request for Proposals" (see attachment), and five
firms responded. Staff performed an evaluation of the responses, with the firm of Construction
Management Inspection rating the most responsive to the City's needs.
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
The study will be funded by the Transportation & Engineering Services Project Development
Fund, Account No. 4321-8028, in the amount of $33,000.00, and Council Contingency Fund,
Account No. 1240-7401, in the amount of $27,000.00.
ATTACHMENT
List of Firms Solicited and Respondents
TBT:dis:mmn
council\siemaIdoc
R
SIERRA HIGHWAY
RFP LIST
E. T. (Mac) McArthur
ASL Consulting Engineers
3280 East Foothill Boulevard, Ste. 350
Pasadena, CA 91107
Jeffrey C. Bingham.
CH2M Hill
3 Hutton Centre Drive, Ste. 200
Santa Ana, CA 92707
Lawrence A. Kyle
HDR Engineering, Inc.
2600 Michelson Drive, Ste. 1600
Irvine, CA 92715-1507
Guy Newman
1924 Karen Street
Burbank, CA 91504
Dale Walters
P&D
401 W "A" Street
San Diego, CA 92101
Stan Scholl
Construction Management Inspection
2197 Calle Riscoso
Thousand Oaks, CA 91362
James Mitsch
Bay Cities Engineering
P.O. Box 1433
Hawthorne, CA 90251-1433
Sylvia Avendano
DMJM
3250 Wilshire Boulevard
Los Angeles, CA 90010
Bill Kabbara
Kabbara Engineering
121 N. Harwood Street
Orange, CA 92866
Dick Kopecky
W111dan Associates
12900 Crossroads Parkway, Ste. 200
City of Industry, CA 91746
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RESPONDENTS
NAME
LOCATION
ASL Consulting Engineers
Pasadena, California
CH2M Hill
Santa Ana, California
HDR Engineering, Inc.
Irvine, California
P & D
San Diego, California
Construction Management Inspection
Thousand Oaks, California
eng-civAsiemfp.dw