HomeMy WebLinkAbout1998-06-09 - AGENDA REPORTS - CONTR LMD (2)AGENDA REPORT
City Manager Approval
Item to be presented b�-
John Danielson
CONSENT CALENDAR
DATE: June 9, 1998
SUBJECT: AWARD MAINTENANCE CONTRACT FOR LANDSCAPE DISTRICT
ZONES T4 — T7
DEPARTMENT: Parks, Recreation, and Community Services
RECOMMENDED ACTION
City Council award contract to California Landscape for $165,924, and authorize a 15 -percent
contingency expenditure. The funds have been requested for Fiscal Year 1998/99 in Account
Nos. 7507, 7508, 7512, 7513- 8001; subject to City Council adoption of the Fiscal Year 1998/99
budget. Authorize the City Manager or his designee to execute and sign all documents, subject
to City Attorney approval.
BACKGROUND
The jurisdiction over the Landscape Maintenance Districts was transferred from the County of
Los Angeles to the City of Santa Clarita in July of 1997. Upon the transfer, the City assumed
all of the landscape maintenance contracts that were in place. The agreement for Zones T4
through T7 expired in June of 1991, and has been extended annually. The City put these zones
out to bid with the expectation that a single contract be awarded since the four zones are all
adjacent to each other: Valencia Meadows, Valencia Glen, South Valley, Central Valley, and
North Valley.
The bid specifications require that the contractor have on-site staffing five days per week at the
prescribed hours in each of the four zones. The specifications require all maintenance personnel
to be supervised by a supervisor. The irrigation systems are required to be checked daily and
to be adjusted weekly. In order to fulfill these requirements, the contractor would need at least
a minimum of 240 staff -hours per week. The bidders were also required to submit information
on crew schedules.
The bid amounts have been tabulated on the attached Bid Information Sheet. The lowest two
bidders did not provide the minimum workforce requirements of 240 staff -hours in their bid. The
lowest responsible bidder is California Landscape (refer to attachment).
APPROVED
Agenda Item >..
ALTERNATIVE ACTIONS
Other direction as determined by the City Council.
FISCAL IMPACT
The Landscape Maintenance District expenses are funded through annual assessments. There
is no fiscal impact by this action.
Bid Information Sheet
Maps of Maintained Areas for Zone T4 — T7
NED:
council 1aglmdmt2.doc
Bid Information Sheet
BIDDERS FROM LOWEST TO
HIGHEST:
1. MARIPOSA
HORTICULTURAL
2. OK
LANDSCAPE
3. CALIFORNIA
LANDSCAPE
4. AZTECA
LANDSCAPE
5. KARLES-
KINTCRUM
6. VAN
HERRICK'S
7. AMERICAN
LANDSCAPE
STATEMENT FROM BID:
3 full-time
employees with
extra men for
spraying, irrigation
& renovations
1 man in zone
4,5, & 6 daily &
2 men in zone 7
daily: 5 crew
daily
5 men 5 days per wk
& 5 man mow crew
8 hr, per day 2 days
per wk irrigation and
spraying as needed
tforeman 40hrs/wk 1
irrigation technician
40 hrs./wk, 5laborers
200 hrs/wk
5 man main
crew, 1 irrigation
specialist, 1 pest
specialist
Daily: 1
supervisor, 2
crew leaders, 1
lead person & 6
gardeners
INFORMATION FROM BIO CREW SCHEDULE
Foreman
16
5
40
40
30
14
40
Crew Leader
16
0
18
40
Supervisor
10
2
3
18
15
Irrgation Techician
16
40
40
16
14
40
Laborer
40
40
40
40
22
40
Laborer
40
40
40
40
22
40
Laborer
32
40
40
40
40
22
Laborer
40
40
22
Laborer
40
40
Laborer
40
Laborer
40
18
Laborer/Irrigation Tech
40
Crew Leader
5
18
5
Supv. Mow Crew
24
16
14
40
Foreman Mow Crew
24
16
18
Mow Crew
24
16
16
18
40
Mow Crew
24
16
18
40
Mow Crew
16
18
40
Mow Crew
16
18
TOTAL HRS./WK
146
165
282
280
342
274
380
TOTAL BID/MONTH
$9,453
$9,984
$13,827
$14,193
$15,275
$16,440
$23,690
Contract Requires adequate
staffing to have "On site staffing 5
days per week"
NO
Yes
Yes
Yes
Yes
Yes
Yes
Contract requires adequate staffing
o perform "Irrigation checks daily -
controllers adjusted weekly"
NO
NO
Yes
Yes
Yes
Yes
Yes
ontract Kequires sta mg or
maintenance personnel to be
supervised by an English speaking
foreman"
Yes
NO
Yes
Yes
Yes
Yes
Yes
s:\pr\district\bidinfo.xls 5/20/98 8:46 AM
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BOUNDARY FOR ZONE NO. 4
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O
BOUNDARIES FOR ZONE 5
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