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Home My WebLink About1998-07-14 - AGENDA REPORTS - EL NINO 1998 (2).y AGENDA REPORT CONSENT CALENDAR City Manager Approv Item to be presented b4Christo her C. DATE: July.14,1998 SUBJECT: EL NIIVO 1998 - EMERGENCY STORM REPAIRS UPDATE DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION City Council appropriate additional budget to provide for El Nino 1998 storm repairs in the amount of $269,800.83 from City Council Fiscal Year 1997-98 Contingency Account No. 1240-7401. Accept the work performed by Oberg Contracting Corporation for emergency repairs relative to the El Nifio 1998 Storm season. Direct the City Clerk to file the attached Notice of Completion. On February 24, 1998, the City Council appropriated $650,000.00 from the Contingency Account, based on a preliminary estimate of the storm damages. The final costs for the emergency repairs contract with Oberg are $493,179.49. Additionally, the Los Angeles County Public Works Department completed emergency repairs to the Bouquet Canyon Bridge in the amount of $168,945.55. The additional funds requested are the net result of some projects costing less than estimated and some costing more than estimated (please refer to the attached chart of projects). Emergency repairs for both the Bouquet Canyon Bridge and the Santa Clara River across from the Saugus Speedway were approved after the Federal Highway Administration (FHWA) and Caltrans representatives conducted a field review on April 29, 1998. A subsequent Caltrans field review on June 16, 1998 resulted in the approval of six additional sites. These approvals provide for full reimbursement of the cost incurred to complete the emergency repairs. Caltrans did not approve five sites that are not a part of the Federal Aid Highway system, but these will be submitted to the Federal Emergency Management Administration (FEMA) for possible funding. The United States Department of Argriculture (USDA) will provide 86 percent reimbursement on the Pine Street project. Upon successful approval and obligation of funding from the Federal agencies, approximately $823,324.00 will be reimbursed, resulting in a local match of approximately $96,477.00. This liability includes a portion of construction engineering costs in excess of the allowable 8% for FEMA and 15% for FHWA. The attached chart reflects cost estimates the City Council approved on February 24, 1998, the final costs to complete the repairs, and the requested additional appropriations for each project location. This project was completed to the satisfaction of the City Engineer on April 15, 1998. p�p�Ood�D A�encla item: -Q EL NANO 1998 — EMERGENCY REPAIRS July 14, 1998 —Page 2 ALTERNATIVE ACTIONS Other action as determined by the City Council FISCAL IMPACT Appropriations of $650,000.00 have been approved for El Nino Emergency Response Expenditures. Additional funding is required in the amount of $269,800.83. ATTACHMENTS Notice of Completion 1998 El Nino Storm Update CCP:DMK:vjj C..61NAR-STRM2.d.0 RECORDING REQUESTED BY: City of Santa Clarita Transportation and Engineering Services Department WHEN RECORDED, MAIL TO: Sharon L. Dawson, CMC, City Clerk City of Santa Clarita 23920 Valencia Boulevard, Suite 301 Santa Clarita, CA 91355-2196 RECORDING FEES EXEMPTED G.C. § 6103 AND 27383 NOTICE IS HEREBY GIVEN: Space Above This Line For Recorder's Use NOTICE OF COMPLETION 1. The City of Santa Clarita, a municipal corporation, is the owner in fee of a certain public improvement known as: El Nifio 1998 Emergency Storm Repairs. 2. The City's address is: 23920 Valencia Boulevard, Suite 300, Santa Clarita, CA 91355- 2196. 3. The general location of said public improvement is: Santa Clarita - Various Locations Citywide. 4. On March 24, 1998, a contract to construct said public improvement was awarded to: Oberg Contracting Corporation, 2132 Winifred Street, Simi Valley, CA 93062. 5. Work under said contract was completed on April 15, 1998, to the satisfaction of the City Engineer, and was accepted by the City on July 14, 1998. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I have read the foregoing Notice of Completion and know its contents. I am the City Clerk of the City of Santa Clarita and am authorized to make this verification for and on its behalf, and I make this verification for that reason. I am informed and believe and on that ground allege that the matters stated in the foregoing document are true. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Sharon L. Dawson, CMC, City Clerk City of Santa Clarita Date 1998 EL NINO STORM UPDATE engcivMlo,m\uptlaie2ab 7/8/98 Account Council Approved Additional Funding Project Location Number Emergency Fund Actuals Appropriations PA Santa Clara Rvr@Speedway E4302001 $65,000 $236,955.54 $171,955.54 FHWA Santa Clara Rvr @ Luther E3208001 $50,000 $16,564.50 -$33,435.50 FEMA pending Creekview Park E2205001 $40,000 $18,501.42 -$21,498.58 FEMA pending Bouquet Cyn RdBgtCreek E4305001 $25,000 $17,824.54 -$7,175.46 FHWA Santa Clara Rvr e/o Mint Cyn E3209001 $20,000 $6,928.39 -$13,071.61 FEMA pending Towsley Canyon Park E2601001 - $10,000 $1,987.47 -$8,012.53 FEMA pending Soledad Cyn Rd/Sta.Clara Rvr E3503001 $3,084 $6,090.12 $3,006.47 FHWA Sierra Hwy s/o San Fernando E3304001 $20,000 $68,741.20 $48,741.20 FHWA Soledad Cyn Rd @ CC Park E3501001 $5,000 $8,725.17 $3,725.17 FHWA Sand Canyon over Iron Cyn E3206001 $20,000 $60,401.23 $40,401.23 FHWA Pine Street s/o San Fernando E2204001 $50,000 $95,238.59 $45,238.59 USDA Sierra Hwy @ Cemetery E3303001 $20,000 $54,702.65 $34,702.85 FHWA Bouquet Cyn over S.Clara Rvr E4207001 $242,646 $223,009.49"` -$19,636.85 FHWA ' This amount Includes $170K for LACPW repairs Debris Removal and E0101001 8 Emergency Protection -Citywide E0201001 $39,000 $92,493.47 * $53,493.47 FEMA This amount Includes staff overtime Calgrove Barricade E2202001 $13,000 $0.00 -$13,000.00 no project Canyon Country Roof E3502001 $10,000 $0.00 -$10,000.00 FEMA Corporate Yard Roof E1503001 $7,000 $0.00 -$7,000.00 FEMA South Fork Trail E2203001 $6,000 $3,894.80 -$2,105.20 FEMA Trail under Bouquet Cyn Bridge E4211001 14m $7,742.05 $3,472-04 FEMA pending Reimbursement costs pending approval $650.000 from FHWA, USDA, or FEMA: $919.800.83 $823,324.00 $269.800.83 Local Match.................................................................................. $96,476.8a engcivMlo,m\uptlaie2ab 7/8/98