HomeMy WebLinkAbout1998-05-26 - AGENDA REPORTS - HARRIS & ASSOC CONTR CHANGE (2)AGENDA REPORT
City Manager Approval
Item to be presented bt. T. Brad Therrien
CONSENT CALENDAR
DATE: May 26, 1998
SUBJECT: CONTRACT CHANGE ORDER TO HARRIS & ASSOCIATES FOR PROJECT
MANAGEMENT SERVICES FOR 1997-98 ANNUAL PROJECTS AND
IMPLEMENTATION OF A PAVEMENT MANAGEMENT SYSTEM
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council award a contract change order to Harris & Associates for $230,685; authorize a
15 percent contingency expenditure of $34,602.75 for design and management of the projects
listed below, for which funds have been budgeted in fiscal year 1997-98 in the corresponding
accounts as shown; and authorize the City Manager or designee to execute and sign all
documents, subject to City Attorney approval.
Project Name
Project No. Account Nos.
1. 1997-98 Annual Median Modifications
C0013
C0013455
2. North Oaks Park — Parking Lot Pavement Rehab.
N/A
5100-8001/8110
3. Santa Clarita Park — Parking Lot Pavement Rehab.
N/A
5100-8001/8110
4. 1997-98 Annual Overlay Program
M0002
M0002205, M0002455
5. 1997-98 Annual Slurry Program
M0003
M0003103, M0003201,
and M0003455
6. 1997-98 Annual Access Ramp Construction
T0006
T0006103
7. 1997-98 Annual Curb & Gutter Repair
M0004
M0004052
8. 1997-98 Annual New Sidewalk Program
T0007
T0007103
9. 1998-99 Annual Sidewalk Repair
PWS -5
5211-8061
BACKGROUND
On December 9, 1997 Council awarded a contract to Harris & Associates for project
management services of the 1997-98 Annual Pavement, Sidewalk, Curb and Gutter
Maintenance and Installation projects. To best utilize the available funding, a change order
will be issued to Harrig & Associates for design and management services of the proposed
1998-99 annual projects. This will allow the 1998-99 annual projects to be designed
concurrently with the 1997-98 projects. These projects can then be bid and constructed as
one project upon approval of the 1998-99 budget. By doing this, the City expects to receive
lower construction bids and reduce inconveniences to the public.
-APP
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CONTRACT CHANGE ORDER TO HARRIS & ASSOCIATES
May 26, 1998 — Page 2
The Annual Median Modification project will alter medians to allow more efficient traffic
flow by reducing congestion, creating safer turning lanes, and restricting harmful traffic
patterns. Locations will be selected based on citizen requests and staff observations.
North Oaks Park and Santa Clarita Park Parking Lot Pavement Rehabilitation projects will
resurface the parking lots to improve the condition of the pavement and enhance the
appearance of the park.
The Annual Overlay project will resurface various streets throughout the City to provide a
smoother ride for traffic, enhance the appearance of the area, and increase the economic life
of the roadway. This project also includes a traffic signal on Orchard Village Road that will
be installed prior to overlaying this street. The Interconnect project will improve traffic flow
on Orchard Village by connecting the traffic signals and synchronizing their timing. The
Annual Slurry project will seal surface cracks, improve skid resistance, and increase
pavement life. These projects will also include the purchase and implementation of a new
computer-based Pavement Management System (PMS).
The Annual Access Ramp Construction project will install pedestrian access ramps in high -
demand areas of the City, including transit routes, parks, schools, and hospitals as required
by the Americans with Disabilities Act (ADA).
The Annual Curb and Gutter Repair program will install new curb and gutter at various
locations throughout the City where flowline problems exist. Locations will be selected based
on citizen requests and staff observations.
The Annual Sidewalk Repair project will repair damaged sidewalks at various locations
throughout the City. Locations will be selected based on citizen requests and by staff
observations.
The Annual New Sidewalk project will install sidewalks at various locations within the City
where none currently exist. The primary focus is in areas with high pedestrian usage and
pedestrian routes associated with the Suggested Route -to -School Program. This program
helps reduce the City's liability by providing designated pedestrian routes.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The total combined project budget of these seven projects is $3,127,215. The cost for design
and management services is $230,685. Sufficient funds are available in the designated
accounts.
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