HomeMy WebLinkAbout1998-01-27 - AGENDA REPORTS - MOD HOUSE NUMBERING SYSTEM (2)CITY OF SANTA CLARITA
AGENDA REPORT
UNFINISHED BUSINESS
DATE: January 27, 1998
City Manager Approval:
Item to be presented
P. Cushman
SUBJECT: STUDY TO DETERMINE COSTS AND IMPACTS TO CITY RESIDENTS
AND BUSINESSES FOR POTENTIAL MODIFICATION OF HOUSE
NUMBERING SYSTEM
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council receive input from various utilities and service agencies regarding impacts on them
and continue consideration of a proposal by Council regarding the study to determine costs and
impacts to City residents and businesses for potential modification of the house numbering
system.
LL'I$i�"A 114PO
At the November 25, 1997 meeting, the City Council agreed to continue their review regarding
the proposal to modify the City's house numbering system. At that meeting, several utility
providers did address the City Council and they all had similar concerns that they could incur
a substantial cost to change their databases. The City Council asked the utility providers to
come back to the next meeting with more data and possibly a formal presentation. The City
Council asked that utilities and emergency service providers submit any reports and data that
reflects their concerns on the cost to change their address database if the City should modify its
house numbering system.
Past events: City Council directed staff to explore the cost to modify the City's house numbering
system. The first step was to obtain the cost for a study and seek qualifications of several
consulting firms. The purpose of this study is to determine costs and impacts to City residents
and businesses for the potential modification of the house numbering system. This study will
include three public participation meetings. Also, businesses and utility companies will be
surveyed for their input on costs to convert databases using a new address system. Three utility
companies have already conveyed to the City that a substantial cost could be associated with
this type of change. Staff prepared a Request for Proposal and sent it to five consultant firms
and advertised in local newspapers. One proposal was received from Willdan Associates.
Willdan Associates stated in their proposal that they can perform the study at a cost of
$22,028.00.
STUDY TO DETERMINE COSTS AND IMPACTS FOR
POTENTIAL MODIFICATION OF HOUSE NUMBERING SYSTEM
January 27, 1998 - Page 2
ALTERNATIVE ACTIONS
1. Approve the continuation of the study and award the contract to Willdan Associates in the
amount of $22,028.00. Transfer funds in the amount of $22,028.00 from General Fund
Contingency Account No. 1240-7401 to Project Development Account No. 4321-8028.
Discontinue any further action at this time.
Other direction as determined by City Council.
ISCALIMPAC
This study would cost $22,028.00 for the consultant to perform the study. Additionally, City
staff time would be approximately $5,000.00, which includes contract management, meetings,
and administration of public participation events. Thus, the total fiscal impact will be
approximately $27,028.00.
TTACHMENTS
Proposal
WFW:Ild
.until\ndd..Z.fw
IX7 WILLDAN ASSOCIATES D ENGINEERS & PLANNERS
Professionol Consulting Services Since 1964
September 30, 1997
Ms. Sharon Dawson
City Clerk
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355-2196
Subject: Proposal to Provide a Study on the Costs and Impacts
to the City Residents and Businesses from
a Modification to the City's House Numbering System
Dear Ms. Dawson:
Willdan Associates welcomes the opportunity to present this proposal to provide a
study on the cost impacts associated with the possible modification of the City's
existing city house numbering system. In accordance with our enclosed proposal,
these services will be provided for a fixed fee of $22,028.
We believe that our involvement in the establishment of house numbering systems
for several Southern California cities, commitment to cost efficiency, and attention
to detail, especially qualifies us to prepare a cost impact study involved with the
modification of such a numbering system.
Willdan believes that our extensive municipal experience, familiarity with the
preparation of feasibility and cost studies, and client service will prove to be
advantageous to the City of Santa Clarita for the successful completion of this
important study.
Enclosed with this letter are four (4) copies of our proposal. We welcome any
request to further present our qualifications, capabilities, andapproach to this
assignment: If you have any questions regarding this proposal, please contact me
at (562) 908-6200.
Respectfully submitted,
WILLDAN ASSOCIATES
Richard L. Kopecky, P.E.
Senior Vice President
,sem&*
am
12900 CROSSROADS PARKWAY SOUTH • SUITE 200 • INDUSTRY. CALIFORNIA 91746-3499&(562)908-62009 FAX (562) 695-2120
PROPOSAL
FOR
A STUDY OF THE COSTS
AND IMPACTS TO THE CITY RESIDENTS
AND BUSINESSES FROM
A MODIFICATION TO THE CITY'S
HOUSE NUMBERING SYSTEM
SEPTEMBER 1997
ABLE OF CONTENTS
P -aa
PART 1 - TECHNICAL PROPOSAL
1
................................
SECTION I:
INTRODUCTION
1
..............................:.
SECTION If:
DEFINITION OF THE PROBLEM ...................
2
SECTION III:
OBJECTIVE, SCOPE; AND NATURE
OF PROPOSED PROGRAM .......................
3
SECTION IV:
WORK PROGRAM
4
..............................
• Sequence of Work ............................
5
SECTION V.
METHODOLOGY ...............................
6
SECTION VI:
PROJECT MANAGEMENT
7
........................
• Organization Chart ............................
8
SECTION VII:
ASSIGNED PERSONNEL .........................
9
SECTION VIII:
SCHEDULE
13
...................................
SECTION IX:
PROGRAM MONITORING ........................
14
• Workflow Diagram ............................
15
SECTION X:
CITY RESOURCES ..............................
16
SECTION XI:
SUBCONTRACTORS ............................
17
SECTION XII:
CONTRACTOR CAPABILITY AND REFERENCES .....
18
SECTION XIII:
ALTERNATIVE PROPOSALS ......................
20
SECTION XIV:
CONFLICT OF INTEREST ........................
21
SECTION XV:
ADDITIONAL DATA .....:........................
22
PART II - COST
PROPOSAL ....................................
23
city of Santa Gants
PART 1 - TECHNICAL PROPOSAL
SECTION I: INTRODUCTION
Willdan Associates offers the City of Santa Clarita significant experience in house
numbering systems. In our capacity as City Building and Safety staff, City Engineer,
and Building Official, we have developed house numbering maps, provided
addresses for subdivided lands, and established city permit filing systems based on
house numbering.
Willdan Associates differs from most other engineering consulting firms in that we
specialize in offering consulting services primarily to city, county and other
governmental entities, thereby alleviating any possibility for conflict of interest.
Each Willdan office. is staffed with highly qualified professionals representing a
broad range of disciplines who are in a position to respond to the particular needs
of specific geographic areas.. All of our key staff members were previously
employed by public agencies and have strong backgrounds in all aspects.of
municipal engineering, administration, and planning.
Willdan Associates experience in preparing feasibility studies that require contact
and coordination between localgovernment, county, utilities and residents,
including public participation meetings, is essential for the completion of a project
as sensitive as this one.
The assigned personnel to this project have extensive administrative and
operational experience with the problems associated with a modification to the
house numbering system. In addition, we have years of experience in working with
citizens, businesses, developers, and staff personnel. The combination of our
experience with house numbering systems and our coordinating work between the
public and City personnel make Willdan uniquely qualified for this important project.
We have provided a comprehensive proposal, in line with the City s format, and an
outstanding project staff to specifically address the needs of Santa Clarita for this
project.
-t- City of Santa
Part 1- Technical Pmoosal
SECTION II: DEFINITION OF THE PROBLEM
Currently the City's street numbering system does not give an indication of the
location of the address, such as East or West. The public is inconvenienced by this
current system by having to continually ask for directions.
Pacific Bell, the telephone service provider for the area; including the City of Santa
Clarita, announced that portions of their clientele within the 4805" area code will be
split into two separate service areas with separate area codes within the next five
years. If this were to occur, many of the City -residents and businesses would be
affected in such a way that pre-printed address labels, envelopes, letterhead,
business cards, advertising, signs and other related printing would need to be
changed. The City Council feels that the City could modify their house numbering
system at the same time the phone number area code is changed,. businesses and
residents could save time and money by changing both their telephone number and
address at one time.
The City Council is seeking direction, approval, and participation, from City
residents and businesses, to participate in the change of the existing house
numbering system. In order to address all costs, and impacts to the City, local
residents, businesses, and additional vendors -who rely on the City's house
numbering system, a comprehensive study including public participation meetings
are needed to determine if modification to the house numbering system would be
feasible, cost effective and acceptable.
Pmposal
-2- City of Santa C/arta
Part 1- Teehnica! Prtoosal
SECTION 111: OBJECTIVE, SCOPE AND NATURE OF THE PROPOSED
PROGRAM
The overall objective of the study is to determine the costs and impacts associated
with changes to the City's house numbering system. The objective will be
accomplished primarily by personal and telephone contact with the citizens and
business groups in the City of Santa Clarita and any additional business or agency
dealing with house numbers. Additionally, the public will be invited to three public
participation meetings to allow for written and verbal input to be heard and
discussed.
We would propose to build a consensus on our solutions to the following issues:
What is the benefit of a new numbering system to local residents and
businesses?
How will future annexations to the City be handled?
How will renumbering the City affect local government, postal delivery, utility,
and emergency services? .
Once all costs and impacts have been adequately identified, a complete
comprehensive report of the study will be presented to the City Council.
Proposal
-3- city of Santa Clarita
Part 1 -Technical Pry sal
SECTION IV: WORK PROGRAM
We envision the tasks and work activities to proceed as follows:
Evaluate the existing house numbering system to determine the current point
of origin and boundaries of the City.
2. In discussion with City staff, determine the most -likely and logical way the
numbering system could be changed. Develop possible numbering
scenarios for use in the City.
3. Develop standardized questionnaires for the public, business groups, and
agencies which will be used to gather cost and impact (positive or negative)
information, which will be summarized in the final report. Contact and
discuss the questionnaire with the selected groups.
4. Contact all agencies and businesses that directly use the current address
system on a daily basis. Discuss and gather cost and impact information
that would result if the current address system was modified. This would
include federal (post office), state, local (county), utility companies, sheriff,
fire department, ambulance service, mapping companies, eta
5. Review completed questionnaire and arrange with the assistance of the City,
a total of three public participation meetings in the City.
6. Prepare monthly progress reports due at the first day of each month within
the contract period. Reports will include the amount of time spent, contract
cost to date, and a summary of tasks completed and in progress. Attend a
minimum of three staff meetings.
7. As a result of the date gathering, summarize costs to the City, including, but
not limited to, filing systems, records, maps, databases, street signs, curb
markings, impact to future annexations, etc.
8. Prepare and complete a comprehensive report of findings of the study.
Review the preliminary final report with City staff. Incorporate appropriate
staff input into the final -report:. Present the findings of the report to the City
Council at a regularly scheduled meeting.
-4- city of sante
Part 1 -Technical Proposal
SEQUENCE OF WORK
TASK #
1
2
3
4
5
6
7
718
ONE TWO THREE FOUR FIVE SIX SEVEN
EIGHT
WEEKS TO COMPLETE
TASK DESCRIPTION
1. Evaluate the existing house numbering system.
2. Determine likely modified numbering system.
3. Develop questionnaires and gather information.
4. Costs and impacts to other agencies evaluated.
5. Public participation meetings. '
6. Prepare monthly progress reports; attend three staff meetings.
7. Identify and summarize costs to the City.
8. Deliver final report after staff review of preliminary report;
resent to the City, Council.
Proposal
-5- City of Saha Clarih
Pa.+ 1 Technical Proposal
SECTION V: METHODOLOGY
Use of research, public participation meeting input, questionnaires, personal
contact, telephone interviews, and input from City staff at progress meetings will be
the primary method of which these costs and impacts will be quantified.
Monthly status reports will keep City staff abreast of the ongoing work and the
progress of the final report.
A list of agencies and businesses that use the house numbering system are listed
below. This list is not intended to be complete, but is shown to indicate the scope
and nature of the agencies and businesses to be contacted for cost and impact
information. The list indicates our initial relative opinion of the effect of a change to
the existing address system
It is not intended that all residents or businesses will be contacted. Instead, a
sampling of the valley will be used and will include among others, the Chamber of
Commerce, Board of Realtors, Home Owner Associations, etc.
These groups will be contacted to represent various portions of the City and will be
used to determine the opinions of the entire Santa Clarita area.
Additionally, those agencies listed above will be contacted on an individual basis to
determine the impact of their agency.
Proposal
-6- MY of Santa Clarfts
Agency or Business Minor
Medium
Maior
1.
U.S. Post Office
X
2,
L.A. County Assessor
X
a. Sewer Maintenance X
b. Sanitation District X
c. Planning Department X
3.
State Franchise Tax Board
X '
4.
Private Water Purveyors
X
5.
Department of Water and Power
X
6.
Private Waste Disposal Companies
X
7.
Schools
X
8.
Newspapers
X
9.
Banks
X
10.
Sheriff, Fire Departments
X
11.
'Ambulance Services
X
12.
Federal Express and
other Day Delivery Companies
X
13.
Pacific Bell
X
14.
Southern California Gas
X
15.
Southern California Edison
X
16.
Thomas Brothers Maps
X
It is not intended that all residents or businesses will be contacted. Instead, a
sampling of the valley will be used and will include among others, the Chamber of
Commerce, Board of Realtors, Home Owner Associations, etc.
These groups will be contacted to represent various portions of the City and will be
used to determine the opinions of the entire Santa Clarita area.
Additionally, those agencies listed above will be contacted on an individual basis to
determine the impact of their agency.
Proposal
-6- MY of Santa Clarfts
Aart 1 -Technical Pr000sat
SECTION VI: PROJECT MANAGEMENT
Quality control over the work performed will be provided by Mr. Richard Kopecky,
P.E., Senior Vice President, who will review for accuracy all deliverables to the City
of Santa Clarita. Mr. Kopecky is Senior Vice President and Manager of the
Southern California District of Willdan Associates, has over 33 years of combined
experience in city administration and civil engineering. He has been responsible for
the formation of several city administrations. He has considerable experience in
public presentations and administrative issues while serving as City Engineer for
several cities. This will prove valuable to the City of Santa Clarita in dealing with
sensitive issues and pubic relations. Providing overall service of the work program
will be Mr. Jim Schroeter, Associate Engineer, who has been instrumental in several
utility feasibility studies for local cities. Under the supervision of Mr. Schroeter, Mr.
Bryan Miller will perform tasks associated with personal and telephone contact,
including the questionnaire. Mr. Miller has completed various studies for the City,
including a study of street light levels, and stormwater runoff, which included the
entire City.
Willdan's computer department will be used to compile parcel data and expand on
the current City data already on file. This system will also be used to create any
sources for cross reference of addresses, including notices of public meetings or
changes in address.
While providing multi -disciplinary municipal consulting services throughout the past
33 years, Willdan Associates has developed a network of local office facilities to
better serve our clients. Consequently, our work sharing and communication
between offices allow for the resources of the entire Willdan staff to be available to
accomplish'the assigned project in a cost-effective manner. In effect, the entire
Willdan staff is available to the City throughout this project.
Our networking and data sharing capabilities afford us efficiencies that we can pass
on to the clients of our services.
-7- City of Santa
PROJECT DIRECTOR
Richard Kopecky
Senior Vice President
ORGANIZATION CHART
CITY OF
SANTA CLARITA
CITY CONTACT
William Whitlatch
Part t - Technical Pro sal
PROJECT MANAGER
Jim Schroeter
Associate Engineer
ASSISTANT PROJECT
MANAGER
Bryan Miller
-� Proposal_
City of sant& clams
Part 1- Technical Prvcosal
SECTION VII: ASSIGNED PERSONNEL
RICHARD L. KOPECKY
Senior Vice President
As Senior Vice President and Manager of the Southern California District of Willdan
Associates, Mr. Richard L. Kopecky oversees and directs more than 150 engineers
and technicians in the planning, design, and inspection, of a variety of municipal
projects. Additionally, as Manager of the Los Angeles, San Bernardino, Lancaster,
and Santa Clarita offices, Mr. Kopecky is responsible for administration and
coordination of services provided to a number of client cities located in Los Angeles,
Orange, Kem, and San Bernardino Counties. Services provided to these
municipalities include:
• assessment districts;
• budgets;
• building and safety plan check and inspection;
• city engineering;
• city traffic engineering;
• community development block grants;
• construction management and surveying;
• disaster response and recovery;
• fee studies and districts;
• landscape architecture;
• planning;
• public works design; and
• water and wastewater design.
Mr. Kopecky possesses more than 33 years of civil engineering experience,
including administration and preparation of engineering development control
ordinances, and establishment of development requirements related to drainage,
roads, sewers,. soils and geology, and water. For the. past 2 years, Mr. Kopecky has
served as Deputy. Building Official for the City of Santa Clarita. Previously, he was
the City Engineer for the City of Lancaster for 11 years, the City of Santa Clarita for
3 years, and has served the City of California City for the past year. Mr. Kopecky
was responsible for the design, bidding, and construction management of major
capital improvement projects within the City of Santa Clarita, the City of Lancaster,
and the City of California City. These projects required preparation of preliminary
design reports, including cost estimates and coordinating design efforts with other
engineering disciplines.
-9- Cly of Santa
- part 1 Technics! Pr000sar
Prior to joining the Willdan team, Mr. Kopecky gained extensive experience as
design and supervising engineer with the Los Angeles County,' Department of
County Engineer prior to its reorganization into the Los Angeles County Department
of Public Works.
EDUCATION
University of Illinois
Bachelor of Science, Civil Engineering (1963)
PROFESSIONAL AFFILIATIONS
American Public Works Association
American Society of Civil Engineers
REGISTRATIONS AND CERTIFICATIONS
RCE, California No. 16742 (1966)
Proposal
-10-
city orSanta Gama
PaR f - Technical Proposal
JIM SCHROETER
Associate Engineer
PROFESSIONAL EXPERIENCE
Mr. Schroeter has been with Wilidan Associates for over 9 years. During this time,
he has completed many special studies and reports related to municipal issues,
including establishment of construction fee districts, fee analysis studies,
infrastructure capacity analysis, alternative alignment studies, development impact
fee studies, and various cost studies.
Mr. Schroeter has worked in the civil engineering offices of several cities in
California as a public works plan checker and developer of plans'specifications,
and estimates (PS&E) for various public improvement projects. Mr. Schroeter
administrates the public bidding process from city approval through contract award.
He signs the plans as the supervising civil engineer. Mr. Schroeter assists
management in the establishment of budgets. He reviews special district cost
compliance documentation in accordance with developer reimbursement
agreements.
EDUCATION
Registered Civil Engineer, California, No. 46185
-11- Cilyof Santa
Part i -Technical Pr000sa!
BRYAN MILLER
Special Districts Coordinator
PROFESSIONAL EXPERIENCE
Mr. Miller has been with Willdan Associates_ for 14 years in the civil engineering
department with experience of over 12 years in assessment districts, assisting this
department in Willdan's offices in San Bernardino, Lancaster, Santa Clarita,
Anaheim, and Las Vegas. His experience covers a wide range of activities
associated with the feasibility studies and the formation, and establishment of
special assessment districts, including property liens and parcel research.
Mr. Miller has provided assessment engineering services for Southern California
cities, including Santa Clarita, Loma Linda, Big Bear City, California City, Lancaster,
Palmdale, Alhambra, Monrovia, Ontario, Paramount, and Long Beach, as well as
the Counties of San Bernardino, Los Angeles, Orange and Kem. He has been
responsible for the formation, establishment and reapportionment of various special
districts designed to provide reimbursement for sewer system and water system
expansions; fire suppression services; police facilities; under grounding of utilities;
improvements to highway infrastructure; community recreation centers; public
parking facilities; landscaping; and street lighting. Mr. Miller is familiar with a wide
range of Califomia Laws relating to Special Districts, including the Improvement Act
of 1911, Municipal Improvement Act of 1913, Improvement Bond Act of 1915,
Majority Protest Act of 1931, Community Facilities Act of 1982, and current
legislation regarding Proposition 218.
Mr. Miller has the responsibility of coordinating all tasks related to feasibility studies
and special districts, including the collection of parcel data, review of budgets,
preparing Engineer's Reports, coordination with consulting cities and local taxing
and collection agencies, oral presentations to clients and at public hearings, ballot
preparation, mailings, and ballot tabulations, and preparation of final assessment
rolls for submittal to County Auditors.
Mr. Miller has also had the responsibility of processing and tracking annual updates
and payments related to citywide districts, including tracking delinquencies, parcel
change acting as paying agent for bond payments, calling bonds and determining
assessment payoffs, coordination and preparation of feasibility studies involving
local public utilities, businesses, residents, county agencies and auditors.
EDUCATION
B.S., Public Administration, California State University Bakersfield
Currently entering Masters program for Public Administration
Current member of ASPA (American Society for Public Administrators)
-12- CltyofSanta
Part 7 -Technical Proposal
SECTION VIII: SCHEDULE
Proposal
-13- City of Santa Garita
TASK
LABOR
HOURS
CALENDA
TIME
112. Evaluate the existing system and determine the most
likely way to modify the system
12
2 Weeks
3 Develop questionnaires
Gather Information
20
80
1 Week
6 Weeks
4 Agency Contact
60
4 Weeks
5 Public Participation Meetings (3)
32
1 Week
6 Monthly progress reports to City staff meetings
18
1 Week
7. Preliminary final report for staff review
City costs and impact summaries
402
20
Weeks
2 Weeks
8. Final report completed and presentation to the City
Co ncil
1 Week
Proposal
-13- City of Santa Garita
Part 1 -Technical Proposal
SECTION IX: PROGRAM MONITORING
The procedures utilized to complete the study are summarized below.
With City staff, Willdan will first evaluate.the existing numbering system. To
determine the most likely way the current system could be modified. Secondly, a
questionnaire will be developed to be used to interview residents and business
groups. Three public participation meetings will be scheduled to gather public input,
in addition to telephone and onsite interviews that will take place to gather additional
information from these agencies and businesses that use the present address
system. Finally, the information gathered will be summarized in the final report and
presented to the City Council.
A work flow diagram shown on the next page shows interface points and major
projects of this project.
Proposal
-14- City of Santa Clanta
WORK FLOW DIAGRAM
City of Santa Clarita
City Staff
Three Public
Participation Meetings
(Major Product)
Willdan Staff
Gather Information
from Public and
Businesses
Pad 1- Technical Proposal
Monthly Status
Meeting with City Staff
Monthly Status
Meeting with City Staff
Final Report
(Preliminary)
(Major Product)
City Staff Review
Present Findings at
City Council Meeting
(Major Product)
Proposal
-15- City of Santa Clarita
Part 9 - Technical Pr000sel
SECTION X: CITY RESOURCES
Since the public participation meetings would require support from the City, it is
anticipated that we would require the City's assistance in the following:
•, Publishing and posting the public participation meetings.
• Notification if the City is going to have a news article or radio spot
advertisement concerning this project.
• Copies of the City boundary map at ultimate buildout.
• Location of proposed and future annexation areas.
• Copies of the City's zoning map, including the areas to the ultimate City
boundary.
Proposal
-16- City of sante clarity
Part f -Technical Pr000sal
SECTION XI: SUBCONTRACTORS
WHIdan Associates does not propose to use subcontractors for this project.
Proposal
-17- City of Saha Clarih
Part i -Technical Procosa!
SECTION XII: CONTRACTOR CAPABILITY AND REFERENCES
Willdan Associates has completed special reports for municipalities throughout
Southern and Central California.
While concentrating on the "big picture" and focusing on the details, we will keep the
City's policies and goals in perspective while providing a report that is both useable
and enlightening.
A variety of special reports we have completed are listed below:
City of California City --Subdivision Deferred Improvement Estimate Report(1996)
This special report evaluated the estimated cost of existing and future deferred
improvements over several miles to determine if the special funds were adequate
to complete the improvements. This was done to comply with superior court
mandates:
Contact: Mr. Steve West, City Manager
City of California City - (760) 373-8661
Willdan conducted an analysis of the capacities of the existing infrastructure and
compared this to a proposed redesignation of land uses for the downtown area of
Palmdale.
Contact: Mr. Derek Empey, Planner
City of Palmdale - (805) 267-5200
City of Rialto omparison of DeyelogmentImpact Fees (19971
Willdan compared existing and proposed development impact fees of the City of
Rialto with ten other surrounding cities. All city's similar fees were then ranked by
four development types.
Contact: Rod Taylor, Director - Development Services
City of Rialto - (909) 820-2535
Proposal
-1 & City of Santa Clarita
Past 1 -Technical Pmoasal
City of San Clemente Storm_Water tility
Prepared necessary engineering reports and draft resolutions to implement a
Citywide Stormwater Utility for San Clemente. This utility was implemented under
a highly accelerated time schedule. The proceeds of the utility are being used on
a pay-as-you-go basis to fundcapital improvements, as well as operation and
maintenance costs for the City's stormwater system. Approximately $1 million is
collected annually through the City's water billing system.
Contact: Bill Cameron, City Engineer
City of San Clemente - (714) 498-2533, ext. 3400
City of Santa Clarita Storm Water Utility
Assisted the City with the analysis of a citywide utility to raise revenue toward
NPDES obligations, as well as other operation and maintenance costs. The utility
charge is being collected through the County property tax rolls and is expected to
generate $3 million annually. To further assist the City in its collection efforts,
Willdan is in the process of preparing a manual for City staff to use in applying the
utility charge to the properties in the City.
Contact: Tony Nisich, Director of Transportation and Engineering Services
City of Santa Clarita - (805) 255-4963
Sacramento Area Flood Control Agengy ISAFCAI Capital Improvement
Assessment District No 2
Provided assessment engineering consulting services to Parsons Brinkerhoff in the
development of an assessment methodology for stormwater capital improvements
for the North Natomas area of Sacramento County and the City of Sacramento.
The District includes more than 17,000 parcels and will fund $40 million in major
flood control improvements. The District was formed using a very accelerated time
schedule to math funding needs.
Contact: Paul Devereux, Director of Engineering
SAFCA - (916) 440-7606
-19- Clty of sartta
PaR 1- Teehnieal Proeosal
SECTION XIII: ALTERNATIVE PROPOSALS
Willdan Associates does not plan to propose an alternative proposal.
Proposal
-20- Clly of sank Cladta
Part 1- Technical Proposal
SECTION XIV: CONFLICT OF INTEREST
Willdan Associates foresees no conflict of interest problem because we have no
current contractual obligations with any Santa Clarita business or individual that
resides in Santa Clarita city limits. We do not anticipate contractual relationships
with businesses or. individuals living in the City Santa Clarita during the time of this
contract or any time in the future.
Proposal
-21- City of Sam's Gama
Part ! =Technical Pr000aa�
SECTION XV: ADDITIONAL DATA
It is anticipated that the greatest block to the success of this project will be in cross
referencing the existing addresses with the new system. While this will not affect
the general public directly, the City, local emergency services, postal services and
agencies that rely on daily use of the City's address system will be impacted to a
greater extent. Each agency that uses addresses regularly will have different data
systems established and will need a cross-reference database designed for their
own particular needs.
Proposal
-22- City afSards Ctarita
t�ifi- - a - •
Wilidan Associates
231 East Avenue "M"
Lancaster, California 93535
Willdan Associates is pleased to present our fee for this project. The services
offered, in accordance with the Work Program, and as requested by the City of
Santa Clarita in its Request for Proposal, would be provided for a fixed price of
$22,028. This fee includes all field work, research, report writing, clerical support,
document preparation, meetings and project coordination activities necessary to
complete the project.
Hourly
Task Hours Rate Total
1.
Evaluate the Existing System
4
$75.00
$ 300.00
2.
Determine likely modified system
8
$75.00
$ 600.00
3.
Develop questionnaire and gather
100
$65.00
$6,500.00
information
4.
Public participation meetings (3)
32
$75.00
$2,400.00
5.
Other agencies evaluated
60
$75.00
$4,500.00
6.
Monthly progress reports
18
$75.00
$1,350.00
Attend three staff meetings
7.
Identify costs to the City
20
$75.00
$1,500.00
8. Final report complete after 60 $75.00 $4,500.00
staff review, present findings
to the City Council
Subtotal 302 $21,650.00
Wiildan's hourly rate includes general labor, administration, printing, tax benefits,
overhead, insurance, and incidentals.
We expect up to 12 trips to the City of Santa Clarita for meetings, progress reports,
public participation meetings, interviews; and the City Council presentation.
Direct travel costs are estimated to be $0.315 per mile. At an estimated 100 miles
per trip, we estimate travel costs to be $378.00
Subtotal
TOTAL COST
Travel Cost
$21,650.00
S 378.00
Proposal
-23- city of Santa clarrta
SOUTHERN CALIFORNIA GAS COMPANY
COST ESTIMATE (as of January 20, 1998)
FOR THE CITY OF SANTA CLARITA
Task Description
Program to match Santa Clarita provided
data to our Data (find address/facility that
match)
2 After run match program, verify addresses
and follow up on no matches etc. Assume
1.5 minutes per address
3 Program to update address table, icon table,
create cross reference table, populate
interface tables, create CF and BA folder
history rows. Database change required
(new table)
DB Change
Programs/test
4 Run Program in Production/testing CPU
time. Rate is per CPU second
5 Geo -Index analysis. Will need to change
the hi and low numbers for a geo-index.
There are 1343 geo-indexes. At 4 minutes
per geo-index to verify information for
updating rows.
6 Manual Geo -index updates on Database via
the Geo
Q
-index window. 1343 geo-indexes at
<
1 minute per row
L1300-- 00--
C-
7 Change address search. If address not
w— —
found and City of Santa Clarita, go to cross -LA
(�
reference table, try to match, find new
<`
address, manipulate data, and re -search
0LIJ -�
icon table. Program and test changes
Ow
8 Send Pacer old address in comments field
v �
a
to help field rep find facility.
9 Meter Read Download. Pass both old and
new address to handheld. CIS program
changes/testing.
10 Meter Reading changes to show both
addresses on hand held so MR can locate
correct facilities.
Replace Thomas Guide
Training time (1/2 hr per reader)
Page 1
Dollars
$4,800.00
$75,000.00
$3,600.00
$12,000.00
$135.00
$5,372.00
$1,343.00
$12,000.00
ti
$4;800.00
$4,800.00
$240.00
$172.56
The Gas Company
Southern California
Coleei,t,i,nWalker 206 W.
DirtrietManager 2065 W. Avenue K
/.ancarter, CA
93536-5234
tel 805 945-7367
fax 805 942-7938
pager805540-9230 -
SOUTHERN CALIFORNIA GAS COMPANY
COST ESTIMATE (as of January 20, 1998)
FOR THE CITY OF SANTA CLARITA
Task Description
Meter Reading Map changes, 4 clerical days
New Version of MR System (60 days ' 1200)
Testing
Upgrade
Productivity Loss
(1 hr/day per route x 3 months)
11 PACER Impact. Would have to train field
reps to look at both information.
Productivity Impact.
Training
Productivity
12 GRID - Pacer. Potentially would have to
manually geo-code 5,000 (10%) of accounts
because ESRI database is not in synch with
City's changes. Assume 1 minute per
address to geo-code
13 CIS User Testing. All CIS changes would
undergo a thorough user regression test.
This includes creating test scenarios,
performing test, creating expected results,
and comparing actuals to expected to
ensure changes working as planned:
14 Print Cross Reference tables in case System
down. PACER/MR, field/dispatch personnel
and Call Centers would need copy. Assume
need 200 copies. 50,000 accounts = 800
pages (need to bind too) at 3.5 cents per
page + $ 2 dollars to bind = $30.00 per copy
Subtotal
Contingency 20%
Total (w/o loss of Postal Discount)
Possible loss of Postal Discount. City of
Santa Clarita makes up about 1% of our
total facilities. We are currently at 98.4% on
our CASS report. If all 50,000 facilities were
bypassed, everything else staying equal, our
CASS % would go down to 97.7%.
Page 2
Dollars
$976.96
$72,000.00
$1,400.00
$4375.00
$21,674.52
$328.53
$13,860.00
$5,000.00
$14,400.00
$6,000.00
$264,277.57
$52,855.51
$317,133.09
$1,353,000.00
SOUTHERN CALIFORNIA GAS COMPANY
COST ESTIMATE (as of January 20, 1998)
FOR THE CITY OF SANTA CLARITA
All bills mailed would be impacted, not just
the City of Santa Clarita bills. Assume
impact is for 3 months, until Group 1 data in
synch w/City changes. 5 million bills/month
+ notices etc. Say 5.5 million pieced of mail
per month for 3 months.
Cost is difference between 23.8 cents and
32 cents. n.b. - CASS certification cut-off is
98%. (Our past experience is that it takes
from 6 mos to 1 yr to get the changes into
the database for Group 1.)
GRAND TOTAL
This is an estimate only, as of January 20,
1998. Many factors, including but not
limited to the passage of time, could cause
this estimate to increase or decrease.
•'* Assumptions:
1) City provides us the address cross reference
broken down in following format:
House Number
House Fraction Number
Pre Direction Code
Street Name
Street Type
Post Direction Code
Destination Type (apt, ste, etc.)
Destination Number (apt # etc.)
City
Zip Code
Zip +4
Zip +2
Zip +1
2) City provides data 3 month prior to effective
date.
3) Only the House Number is changing. All
other address components will remain the
same.
Page 3
$1,670,133.09
SOUTHERN CALIFORNIA GAS COMPANY
CITY OF SANTA CLARITA PROJECT
ISSUES
The following areas have been identified
as concerns regarding the City of Santa
Clarita project. They are not intended to
be all-inclusive, but include the issues
identified at the present time.
Other potential issues
Slower response time for emergency
orders if logistic problems (e.g.,
coordination between Thomas Guide,
street signs, programming changes),
potentially resulting in penalties imposed
by CPUC.
Also, potential for lower customer
satisfaction, possible law suits for any
damages/injuries resulting from a longer
response time etc.
2 Lost productivity by field personnel in
locating addresses if order does not match
curb and street or house signs.
3 Potential for increased calls from field
personnel to dispatch to locate address.
4 U.S.A. (Underground Service Alert) tickets
will take longer to complete.
5 Bills not delivered on time or at all for first
several months. Possible impact on
Company cash flow.
Potential calls to Call Center by individual
customers calling to notify company of
address change or calls resulting from
incomplete field orders (serviceman could
not locate).
7 Potential increased labor to process
returned mail
Impact
Safety issue and potential monetary impact
(penalties).
Potential monetary impact (less productive
labor).
Potential monetary impact (labor).
Potential monetary impact (labor) and
customer dissatisfaction.
Potential monetary impact (cash flow)
Potential impact on Level of Service (LOS)
and/or customer satisfaction. Potential
monetary impact (labor) resulting from
increased calls; potential monetary impact
(penalties) from CPUC as a result of lower
LOS and/or customer satisfaction rating.
Potential monetary impact (labor).
Page 1