HomeMy WebLinkAbout1998-02-24 - AGENDA REPORTS - OFFICE 97 (2)AGENDA REPORT
CONSENT CALENDAR
DATE: February 24, 1998
City Manager
Item to be pre
Steve Stark
SUBJECT: PROVIDE OFFICE 97 TRAINING TO CITY STAFF
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
Award the contract for Microsoft Office 97 training to Wales P.C. Services & Computer Focus
for $40,704.00. The funds for this work are included in the FY 97/98 budget account number
2310-8110. Authorize the City Manager to approve all contract documents and change orders,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita strives to stay current with the latest technology and to maximize
effectiveness. One of the more effective ways to achieve this goal is to standardize computer
software programs and fully train staff on the use of these new tools. Microsoft Office 97 was
selected as .that standard and will be installed on the City's system. This will provide
consistency for all City staff allowing documents to be easily shared and distributed.
Additionally, Office 97 provides many new features that will enhance staffs ability to produce
high quality, graphic rich reports. Staff efficiencies are also expected since the computer
programs used will be similar citywide which minimizes the need to translate documents from
one format to another.
To better ensure maximum effectiveness of the new Office 97 software being implemented, it
was determined that a professional company be hired to provide comprehensive training. Staff
went out to bid by placing Request for Proposal (RFP) advertisements in the Daily News and
Signal three times in the month of January 1998. In addition, the RFP was faxed to 12 vendors
on file. A total of four responses were received as follows:
COMPAIVI' ;'!,r..,._.. CITYISTATE. _f'AM0UNT,w.
WoodlaridHills _-..; $35;200.00___
Wales PC Services & Computer Focus Santa Clarita $40,704.00
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Kate Wolman Computer Training Northridge $68,400.00
App ° n V E 0
Acrena ern:
0
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A careful analysis of the responses was made using stringent criteria and a rating system which
evaluated things such as responsiveness to the RFP; understanding of the project and the
objectives; experience and history of the firm; methodology and management approach;
qualifications and experience of principles .and staff; availability and quality of personnel;
financial stability; and price.
After a thorough review of the four proposals, a local company, Wales P.C. Services & Computer
Focus, was selected as the most qualified and responsive vendor based on the criteria for Office
97 Training.
ALTERNATIVE ACTIONS
Other direction as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $40,704.00 have been budgeted in the FY 97/98 -
budget account #2310-8110.
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