HomeMy WebLinkAbout1998-11-24 - AGENDA REPORTS - PURCHASE 1 CAR 6 TRUCKS (2)AGENDA REPORT
City Manager Approval:
Item to be presented by:
CONSENT CALENDAR
DATE: November 24, 1998
SUBJECT: AWARD CONTRACT FOR PURCHASE OF SIX TRUCKS AND ONE
CAR
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council award contracts as shown below:
Vendor
Vehicles
Amount
Account
Location
Fairway Ford
Small pickup
$17,206.34
1700-8615
Yorba Linda
Gunderson Chevrolet
Car
$63,573.32
1700-8615
El Monte
Two V4 ton pickups
$22,943.59
5211-8615
1 ton utility
College Ford
1 ton utility
$31,969.47
5211-8615
Lemon Grove
9/8 ton utility
$25,193.02
5502-8615
Total
$160,885.74
The City Council approved funds in the FY 98/99 budget for the purchase of new vehicles,
seven of which are being purchased at this time. A notice inviting bids was sent to Bidnet,
Chamber of Commerce, Valencia Industrial Association and advertised in the local
newspapers. Additionally, copies of the bid packages were hand delivered to the Fleet
Managers of Terry York Chevrolet, Valencia Dodge, Magic Ford and Parkway GMC in an
effort to increase the participation of local vendors. Bid packages were delivered to 14 other
dealers who responded to the notice. A total of 7 responses were received. On November 5,
1998, the sealed bids were opened and read by the City Clerk, and the results of the bids
with selected alternatives are shown below.
Vendor
Autoline
College Ford
Gunderson Chevrolet
Fairway Ford
Del Amo Dodge
Don Kott Ford
Bob Beatty Ford
Location
Santa Clarita, CA
Lemon Grove
El Monte
Yorba Linda
Torrence
Carson
Simi Valley
APPIDVED
Bid
$17,101.85 (partial bid)
$167,541.77
$167,949.88
$170,120.29
$174,343.12
$176,165.34
$177,977.07
Purchasing routinely reserves the right to make partial awards where it is in the best
interest of the City and the vendor does not indicate their bid as all or nothing. In the
review of the responses to this bid Staff determined a fairly simple split of the bid would
save the City of Santa Clarita $6,666.03. Staff recommends partial awards be made to
College Ford, Gunderson Chevrolet and Fairway Ford as identified in the recommendation.
ALTERNATIVE ACTION
1. Award the entire bid to College Ford and authorize transfer of funds in.the amount of
$6,541.77 from contingency to the appropriate accounts to cover the budget deficiency.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $ 80,769.66 have been budgeted in account
number 1700-8615; account number 5211-8615 for $ 54,913.06; and account number 5502-
8615 for $ 25,193.02.