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HomeMy WebLinkAbout1998-07-14 - AGENDA REPORTS - SC TOBACO CONTROL SERV (2)AGENDA REPORT CONSENT CALENDAR City Manager Approva _�44 xv Item to be presented by: Adele Mach on DATE: July 14, 1998 SUBJECT: SANTA CLARITA TOBACCO CONTROL SERVICES GRANT PROGRAM DEPARTMENT: Parks,.Recreation, and Community Services City Council approve the allocation of $20,000 from account number 7444-8001 for the Santa Clarita Tobacco Control Services Grant Program. Funds are budgeted in Fiscal Year 1998/99. Approve continuing appropriation of $20,000 from Fiscal Year 1997-98 to Fiscal Year 1998-99 in account number 7444-8001. In April 1997, the City of Santa Clarita received $79,764 in grant funding from the Los Angeles County Department of Health Services for a Tobacco Control Services Grant. The City of Santa Clarita successfully completed the scope of work to fulfill requirements for this grant. The activities were successfully completed, with grant revenue remaining. Staff proposes to use $20,000 of the $30,000 grant revenue balance to implement a community-based program designed to educate the population on the dangers of tobacco products and second-hand smoke and to prevent the use and prevalence of tobacco in our community. The remaining $10,000 will be used for tobacco sting operations and cessation classes. This grant opportunity is available to any agency located in Santa Clarita serving Santa Clarita residents and may be for $20,000 for one single grant or multiple small grants. The grant request for proposals and application is modeled after the Community Services Grant Program. This will be a one-time grant that may be extended to a second year depending on grant revenue from future Los Angeles County Tobacco Control Service Grants. ALTERNATIVE ACTIONS Other direction as determined by the City Council. FISCAL IMPACT Funds for this expenditure, in the amount of $20,000, are being requested as a continuing appropriation in account number 7444-8001. 1998-99 Tobacco Control Services Grant Program Request for Proposals. PM:ada 7' council%tcsgpagn.doc 8111, 0;;1 �1s�- �� � �''! A enda CITY. OF SANTA CLARITA 1998-99 TOBACCO CONTROL SERVICES GRANT PROGRAM REQUEST FOR PROPOSALS I. GOAL The City of Santa Clarita's Tobacco Control Services Grant provides $20,000 for the implementation of a community-based program designed to educate the community of the dangers of tobacco products and second-hand smoke and to prevent the use of tobacco products. The grant program encourages organizations to creatively design programs to reduce the prevalence of tobacco in our community. II. APPLICANT ELIGIBILITY Any agency located in Santa Clarita and serving Santa Clarita residents. III. AMOUNT AVAILABLE $20,000 maximum, in one single grant or multiple smaller grants. IV. FUNDING PERIOD One time only. Effective. October 1, 1998 — June 30, 1999. V. USE OF FUNDS The Tobacco Control Services Grant provides funding assistance for the development of programs/services that directly benefit residents of the Santa Clarita Valley. The intent of the program is to award grants that fund one- time projects and program enhancements, pilot programs, capital expenditures, and special supplies. VI. CONTRACTUAL AND REPORTING REQUIREMENTS 1. Upon approval, staff will send a grant agreement to the organization. 2. Once the agreement is signed, grant funds are released. 3. Organizations are required to submit a year-end report of grant expenditures 30 days after the end of the grant program. 4. Organizations are required to maintain accounting records consistent with general accounting principles. IX. ADDITIONAL INFORMATION 1. The City may request the return of awarded grant funds not expended by July 31, 1999. 2. The City may request additional information on the proposed project and the organization. 3. The City has the right to conduct a program site visit, review all organization records related to the grant, and interview program staff, volunteers, and clients served by the organization. 4. The City reserves the right to amend or withdraw this program should such action be in the interest of the City. 5. Applicant must meet independent contractor guidelines or be a certified 501© (3). s��• Ij IkU4W. V[OR2IYO e)-KQ-I- 1. Applications must be.submitted on attached City forms. 2. Complete applications, with required attachments, must be received by the City of Santa Clarita on or before August 26, 1998. Applications received after that date will not be considered for funding. 3. Please send one (1) original and four (4) copies to: Pam Matsuoka City of Santa Clarita Parks, Recreation, and Community Services 23920 Valencia Boulevard, Suite 110 Santa Clarita, CA 91355 CITY OF SANTA CLARITA �. 1998-1999 TOBACCO CONTROL SERVICES GRANT PROGRAM Title and Certification 1. Name of Applicant Organization: 2. Address: 3. Contact Person: 4. Telephone No.: 5. Fax No.: 6. 7. 8. 9. Proposed Project Title: Project Location: Grant Amount Requested: Has your organization received funding from the City in previous years? Yes No If yes, type and amount: To the best of my knowledge, the data and information in this application is true and correct and I am authorized to file this application on behalf of the organization. Name (please print or type) Signature Title Date CITY OF SANTA CLARITA TOBACCO CONTROL SERVICES GRANT PROGRAM PROGRAM NARRATIVE 1. Proposed Project Information: Please respond to the following items, labeled A through I. Label each category separately as shown below. Total response for all nine categories listed below not to exceed three (3) pages. Responses must be double spaced with 1" margins and at least 11 -point font. A) Proposed Project and Need for Project (1-20 points) This section should contain a detailed description of the proposed project, a clear identification of why the project is needed in the community, and how the program will address those needs. B) Target Population (1.5 points) This section should clearly identify who will receive the program services. Q Number of Residents to be Served (1-5 points) This section should outline the number of residents that will receive services during the project years ending June 30, 1999. D) Project Goals and Objectives (1.20 points) This section should outline the objectives to be achieved through this grant request and how the agency will accomplish the objectives. E) Project Timeline Identifying Key Activities (1-15 points) This section should outline the proposed time frame in which the project will be performed. Please include specific program benchmarks to be achieved. The time frame should list, chronologically, all necessary activities to complete the project and include the starting and ending dates for each activity. F) Project Evaluation (1-10 points) This section should clearly identify how/what method the organization will use to evaluate the program. G) Organization.s Qualifications / Background Information (1.10 points) This section should describe the organization's past experience and qualifications as they pertain to administering projects of this nature. FI) Future Funding to Sustain Program (1-5 points) This section should outline how the organization plans to -sustain this program beyond the first two years of grant funding. I) Collaborative Efforts with other Organizations (1.5 points) If applicable, this section should list any organization the agency will work with to develop or administer the proposed project and describe the collaborative agreement between them. APPLICANT DOCUMENTATION 3. Documentation: Please initial the line corresponding to each item and sign below. I certify that I have attached the following required documents: One (1) original and four (4) copies of completed City application (please do not bind application --staple in top left corner) Line Item Budget for organization and proposed project (refer to Exhibit A). 501(c) (3) verification or copy of income tax return, whichever applicable. Affiliate name(s), if applicable. Any additional attachments (i.e. brochures, letters of support, etc.) Note: All Grantees will be required to provide some form of insurance. Specific requirements will be outlined in your award notification letter. Name (please print or type) Signature Title Date ocjp\tobacco\tobrfp.doc