HomeMy WebLinkAbout1998-10-13 - AGENDA REPORTS - STAFFING ADJUSTMENTS (2)CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS City Manager Approval:
Item to be presented by: Ken Pulskamu
DATE: October 13, 1998
SUBJECT: STAFFING ADJUSTMENTS
RESOLUTION NO. 98-124
DEPARTMENT: City Manager's Office
RECOMMENDED ACTION
The City Council adopt Resolution #98-124, which provides for the following:
• In Parks, Recreation & Community Services, two Superintendents will replace the existing
vacant position of Parks, Recreation & Community Services Manager.
• In Field Services, a new position will be created, called Facilities Maintenance Manager.
• In Transportation & Engineering Services, a Geographic Information System (GIS) Division
will be created, which will include the new position of GIS Coordinator, and two position
reclassifications, GIS Analyst and GIS Technician.
BACKGROUND
As the City strives to provide an ever -improving quality of life to our residents, the organization's
service levels are constantly increasing. With the addition of such items as the Landscape
Maintenance Districts (LMD), the Sports Complex, the Newhall Metrolink Station, the Central
Park, and an always increasing number of programs and events, there is a need for new positions
to handle the increased level of service. The three areas that have been the most impacted by the
recent changes are listed, with staffing recommendations that will address the issues above.
Parks, Recreation & Community Services
It is apparent that the organizational structure of the Department is no longer adequate given the
significant surge in programming, the addition of the LMD's, the operation of the Sports Complex,
and the Central Park. Until 1992, the Department had a superintendent for Parks and a
superintendent for Recreation; but since then, rather than having two superintendents, there has
been one Manager over both divisions. The Recreation Division has grown an average of 12.5%
per year since that time, and that level will drastically increase with the addition of the new
facilities. The Parks Division has taken over the responsibility of managing the LMD's with an
annual budget of over $5 million.
With the Parks, Recreation and Community Services Manager position recently vacated, the time
is ideal to make the necessary changes in the Departmental structure. The recommended
adjustment is to revert back to having two superintendents, one for the Parks Division and one
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Agenda ItUIM-M
for the Recreation Division, rather than filling the single Manager position.
Current Structure
Director of
Parke, Recreation & Community Services
Parka, Recreation &
Community Services Manager
Recreation I I Parks
17.5 F7 Equivalent Staff " 29 FT Equivalent Staff
Budget: $3,340,980 Budget; $6,076,975
Community Servkes Park Development
Superintendent ' I I Administrator
11 F7 Equivalent Stag L 6 FT Equivalent Staff
Budget: $2,225,272 Budget: $470,123
Field Services
Proposed Structure
Director of
Parke, Recreation & Community Services
Parks
Superintendent
25 FT Equivalent Staff
Budget: $6,497,153
Pre, Parks Planning)
Recreation
Superintendent
—17.5 FT Equivalent Staff
Budget: $3,340,980
Community Services
Superintendent
11 FT Equivalent Staff
Budget: $2,225,272
Since last year's citywide reorganization, which consolidated maintenance functions into the Field
Services Department, there -has been a need to add a manager to address the increased
administrative needs. The demands for contract review, project planning, and supervision is
presently placing significant strain on other portions of the Department. Another factor
contributing to this need is the addition of facilities, namely the Sports Complex and the Newhall
Metrolink Station, which will be maintained by this Department. The proposed position, Facilities
Maintenance Manager, would oversee the Parks Building Maintenance, Facilities Maintenance,
and Vehicle Maintenance functions.
Crewleader
Current Structure
Okectar of FieM Servkes
Parks Facilities Urban Forestry
Maint. Supervisor I Supervisor
Streets Supervisor
L 3 FT Equiv. Staff t—ID FT Equiv. SGB L3 FT Equiv. Staff t-20 FT Equiv. Staff
Budget. $943,380 Budget $921,175 Budget: $833,415 Budget: $3,320,105
Transportation & Engineering Services
Proposed Structure
streets Supervisor
18 FT Equivalent Staff
Budget $2,981,045
Director of Field Services
Urban ForestryI I Facilities Maintenance
Supervisor Manager
3 FT Equivalent Staff I— 16 FT Equivalent Staff
Budget: $833,415 Budget $2,203,615
(Inc. Facilities & Vehicle
Maintenance)
In June of this year, the Council. approved the idea of developing the City's Geographic
Information System (GIS) into a citywide tool for tracking land based data, and using it as a tool
to provide information to assist in development monitoring. In conjunction with the budget, the
Council approved an additional $150,000 to facilitate this development. The City's Management
Analyst Team recently completed a study of the subject, and put together an implementation plan
to guide this process.
The recommendation in this area is to create a GIS Division within the Transportation &
Engineering Services Department, to be staffed with the following positions: GIS Coordinator, GIS
Analyst and GIS Technician. Only the Coordinator position is new, as the other two titles merely
replace the recently vacated positions of Engineering Technician and Engineering Aide.
Current Structure
Director of
Transportation 8 Engineering Services/
City Engineer
City TrafficI I Transportation
Engineer Manager
12 FT Equiv. Staff 7 FT EquIv. Staff
Budget: 31,055,425, Budget $10,138,912
FISCAL IMPACT
Assistant City
Engineer
25 FT Equiv. Staff
Budget $2.099,550
(inc. DIS)
Proposed Structure
Director of
Transportation A Engineering Services/
City Engineer
City TnNic �Staff
Assistant CityEngineer-12 FT Equiv. S1aN 7 FT Equiv22 fT Equiv. Staff
Budget. $1,055,425 Budget: $10,138,912 Budget: $1,793,140
DIS
Coordinator
3 FT Equiv. Staff
Budget $361,794
The estimated annual impact to the General Fund for these adjustments is $175,468, and there
is sufficient funding in the current budget to handle the impact until the mid -year budget process.
Any budget adjustments that are necessary will be recommended at that time.
ATTACHMENT
Resolution #98-124
pezxcorgchg.doc
RESOLUTION NO. 98-124
A RESOLUTION OF TIIE CITY COUNCIL OF THE,
CITY OF SANTA CLARITA PROVIDING FOR THE
COMPENSATION OF THE EMPLOYEES OF THE CITY
WHEREAS, Section 37206 of the Government Code requires the City Council to
prescribe the time and method of paying salaries, wages and benefits for employees of the City;
and
WHEREAS, the City Council has authorized and directed, under provisions of the
Municipal Code of the City of Santa Clarita, Section 2.080.060 (7), the City Manager to prepare
a proposed salary plan for all employees of the City. .
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa
Clarita as follows:
SECTION 1. The position classification plan is hereby amended to include the following
changes:
Classification
Chance
Parks; Recreation and Title Change Only from Community
Community Services Superintendent - Grade 55 Services Superintendent -Grade 55
Facilities Maintenance Manager - Grade 55
GIS Coordinator - Grade 52
GIS Analyst - Grade 43
GIS Technician - Grade 36
New Classification
New Classification
Reclassification from Engineering Aide -
Grade 32 (GIS only)
Title Change Only from Engineering
Technician - Grade 36 (GIS only)
SECTION 2. All prior resolutions and parts of resolutions in conflict with this
resolution are hereby rescinded.
PASSED AND ADOPTED by the City Council of the City of Santa Clarita at a regular
meeting held on the—day of 1998.
MAYOR
ATTEST:
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) as
CITY OF SANTA CLARITA )
I, Sharon L. Dawson, CMC, City Clerk, do hereby certify that the foregoing Resolution
was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof,
held on the _ day of 1998, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILiVMEMBERS
CITY CLERK